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Subject: LegalXML Steering Committee Nominations


OASIS Members --


Two At-Large seats on the LegalXML Member Section (MS) Steering Committee (SC) are up for election shortly.  The LegalXML Member Section Steering Committee has five members, two of whom are elected At-Large. One seat is reserved for the representative from each of the LegalXML technical committees. Finally, one seat is reserved for an American Bar Association representative.


"At-Large" members are elected to one-year terms, and can be elected for no more than three successive terms.


The nomination and election procedures for the LegalXML Steering Committee are defined by two documents, the OASIS Member Section Policy (See [1]) and the LegalXML Member Section Rules of Procedure (RoP) (See [2]).


[1] http://www.oasis-open.org/who/ms_policy.php

[2] http://www.legalxml.org/governance/rules_of_procedures.shtml


Any individual or organizational member of the LegalXML Member Section can nominate or be nominated as a candidate for an At-Large position on the Steering Committee.  An OASIS Member may join the LegalXML MS by having their organization’s Primary Representative notify member-services@oasis-open.org, indicating they want to reallocate a portion of their membership dues to the LegalXML MS. There is no additional OASIS membership cost to join the LegalXML Member Section.  For those who have joined the LegalXML Member Section, a portion of their OASIS dues is allocated to the LegalXML MS budget, as described in [1] and [2] above.


Individual and Organizational members of the LegalXML MS are qualified to vote in elections. (Voting is not limited to the Primary Representative of a member organization.)




Nominations will be open 10-Dec-2007 through 21-Dec-2007.

The election will be held 26-Dec-2007 through 7-Jan-2008. The newly seated Steering Committee will hold its first meeting on 9-Jan-2008.




Any individual or organizational member of the LegalXML Member Section may nominate a candidate by sending an email to: nominations@oasis-open.org .


Prior to being confirmed as a candidate, each nominee must:

1. Accept the nomination

2. Confirm they are able to meet the time commitments of the position

3. Provide a background and position statement to help voters know their qualifications

4. Be a member of the LegalXML Member Section


All nominations and related correspondence should be sent to: nominations@oasis-open.org.




The two At-Large Steering Committee members will be selected by Member Section members, using the Single Transferable Voting (STV) process - Scottish Method. Please see http://en.wikipedia.org/wiki/Single_transferable_vote.
STV considers each voter’s ranked preference for candidates in order to more accurately reflect the wishes of the electorate and to eliminate "wasted" votes.
In summary, when voting, you should indicate your ranked preference for the candidates, until you can no longer cite a preference. The results are tallied, in consideration of both the total number of ballots cast and the ranked preference on each ballot. The total number of ballots cast determines the threshold number of votes required for a majority. Any candidate who receives over the threshold in first preference votes would win a seat.  Any excess votes (over the threshold needed to win) are transferred according to your preferences, going to the second choice candidate. Also, as candidates who can't win because of insufficient “first preference” votes are eliminated, those votes are transferred to the chosen next preference. The process continues until two candidates are elected.


Eligible voters will be sent voting instructions and information on when voting is open and closes.


Results will be announced immediately after they are tabulated and confirmed.


More information about the LegalXML Member Section can be found at: http://www.legalxml.org/about/index.shtml.


Questions about the election process or any other questions should be directed to mailto:member-services@oasis-open.org.



Mark Ladd

LegalXML Member Section Secretary


Addison/One, LLC






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