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Subject: Re: [oasis-charter-discuss] Notes from BCP convener call

Chet â thanks for the update.


However, I get a sense that even if the TC comments are âresolvedâ that if the TC is not able to produce best practices that improve the work of OASIS then the TC will be a waste of time and effort.


I donât think anyone wants or needs that. So at this point, Iâm not convinced this TC should be formed if several at the board level are against it. That will likely just mean the TC gets to pound sand and nothing will ever really change.







From: Chet Ensign <chet.ensign@oasis-open.org>
Date: Thursday, November 14, 2019 at 7:09 AM
To: Allan Thomson <athomson@lookingglasscyber.com>
Cc: OASIS Charter Discuss List <oasis-charter-discuss@lists.oasis-open.org>
Subject: Re: [oasis-charter-discuss] Notes from BCP convener call


Allan, thank you for your response. I apologize for failing to convey the correct sense of the call in my notes. Let me clarify and amend my notes with these answers. 


Gershon did, indeed, open his comments by observing that he'd received concerns from some board members. However, during the conversation, Jamie noted that comments from a board member are not specially privileged and confirmed where we are in the process: comments were received, the proposers have considered how to address them, and a comment log will be forthcoming. Bret noted the proper venue for reviewing and discussing the comments, as he understands the rules, is in the convener meeting and we all agreed. 


This led to our agreement that the next step for me is to schedule a second convener call so that those providing comments can attend and discuss them. We also clarified that the comment period is not reopened. That period ran its course, and those comments received before it closed are the only comments that will be addressed. 


The attendees were eloquent advocates for this TC, and Gershon and Scott both voiced their support for the goals of this TC as well. Jamie asked if the board was proposing to take over from TC Admin and Gershon said that it was not. 


So where we are after the call is this: 


- The TC launch process is still underway. While this makes the timeline a little tight, I am working to keep us on track. 


- Bret has submitted a preliminary comment resolution log to the oasis-charter-discuss list. I'm reviewing that with him. 


- I am scheduling a second convener call to allow comment providers to discuss specific comments and finalize the charter. 


I hope this clears up the situation. Please let me know if you still have questions. 


Best regards, 





On Wed, Nov 13, 2019 at 7:50 PM Allan Thomson <athomson@lookingglasscyber.com> wrote:

Chet - Iâm interested in the following statement



âo Gershon shares board concernsâ


Given that Bret is on the board it would seem this viewpoint is not necessarily all of the board.


Secondly, I believe comments previously provided by Martin were his and not as a representative of the board.


Are you now indicating that the board is providing comments?


Unfortunately I was unable to attend the call but from the notes it seems like this TC is doa if the board are now saying they have concerns.


I think given that we are all very busy people it seems like the message is received that the board does not want this tc to be created.


So what is the boards proposal on how to improve things that the tc were trying to address?


Clearly existing mechanisms are ineffective or are unclear to the folks that felt this tc needed to exist. So at a minimum the board has a responsibility to provide guidance on how they see things moving forward and helping lead.


From: oasis-charter-discuss@lists.oasis-open.org <oasis-charter-discuss@lists.oasis-open.org> on behalf of Chet Ensign <chet.ensign@oasis-open.org>
Sent: Wednesday, November 13, 2019 3:42:30 PM
To: OASIS Charter Discuss List <oasis-charter-discuss@lists.oasis-open.org>
Subject: [oasis-charter-discuss] Notes from BCP convener call


- Attending: Bret Jordan (convener), Jane Ginn, Ryan Hohimer, David Filip, Ashok Malhotra, Gershon Janssen, Scott McGrath, Jamie Clark, Chet Ensign (TC Admin)

- Much discussion of concerns by board members about scope of the charter and desire to give the board an opportunity to discuss the charter before the c4p goes out.

- Discussion of process and next steps.

- Consensus that the convener call is the opportunity for commenters to review how their comments and discuss resolution with proposers

- Agreed next steps:

  - The comment period is not being reopened. Comments received during comment period are the only ones being discussed.

  - Bret will send comment resolution log to oasis-charter-discuss@ mailing list

  - Chet will consult with interested parties and schedule a continuation of the convener call so that comments, proposed changes, and resolutions can be discussed.

=== Chet's detailed notes ===

o Introduced Gershon and turned over call to him
o Attending: Bret, Jane, Ryan H, David F, Ashok M, Gershon â Scott, Jamie, me
o Gershon shares board concerns about scope of the charter and desire to give the board an opportunity to discuss the charter before the c4p goes out
o Bret â policy is out of scope for this TC full stop
o However, majority of TC d2d activity do not have policy/process to follow. So this TC intends to help get TCs up to speed on how to do things
o Just codify what is done in TCs today. For example, the TC doesnât intend to say how voting rights are determined â thatâs in the rules. The TC would suggest how to actually record the votes so that you can keep track of who has voting rights, especially across multiple meetings
o Ryan: OASIS is a unique culture. Joining OASIS is not a piece of cake. This TC is an opportunity for me to get exposure to people with experience making OASIS work. This can be an important resource for people who are trying to get involved, esp when your field of expertise is not in standards
o David: more important to start it right than fast. Encourage Board feedback on the charter language
o Bret suggests that we schedule another convener call to discuss the language
o Jamie â process questions: a) is the comment resolution log available, b) is the board proposing to take over process from TC Admin, c) what has the board decided to do
o Bret notes that comments that have come in but there is not consensus among the proposers to accept Martinâs proposed changes. Comment log is not yet done.
o Chet notes that the comment resolution log still needs to be delivered. Agrees with Bretâs description of the scope of comments received
o How do we go forward? Gershon strongly in favor of another conversation about these comments and try to reach common ground. We continue the call. Bret â clarify â this is not to reopen the comment window, correct? Yes.
o Bret has the comment resolution log ready.
o Jamie asks that the comment rez log be sent to oasis-charter-discuss
o Bret â Iâll post the document to the list. Chet will reschedule a continuation of the call to review and discuss




Chet Ensign

Chief Technical Community Steward
OASIS: Advancing open source & open standards for the information society

Mobile: +1 201-341-1393 




Chet Ensign

Chief Technical Community Steward
OASIS: Advancing open source & open standards for the information society

Mobile: +1 201-341-1393 

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