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Subject: ODF Adoption Technical Committee Meeting Minutes, Convening Meeting ofMarch 28, 2006
Roll Call:
Welcome: Don Harbison welcomed the committee members and thanked them for joining.
Elections: Jamie Clark led the committee through the process of nominating and electing the 2 co-Chairs
Don Harbison and Erwin Tenhumberg were elected unanimously as Co-Chairs.
OASIS Staff Welcome: Jamie Clark and Mary McRae welcomed the new committee and led a discussion of OASIS policies, procedures and provided overall advice regarding the effective operation and management of an OASIS Adoption TC.
The committee was advised to become familiar with Robert's Rules.
The TC Charter determines the scope of work and constrains the committee to work within this. The Charter is important since it informs the public what we do.
IPR policies are important to understand. Committee members were advised to familiarize themselves with the OASIS IPR which was revised and updated in 2005.
The committee was advised to define its schedule for meeting and encouraged to work asynchronously via email to expedite work items, and to be considerate of members in their home timezones.
The OASIS staff were asked if OASIS provided legal review of documents authored by committee members. Committee members were advised that OASIS does not provide legal review. Jamie advised that the TC members should review and vote to approve documents for submission and publication. TC members were also advised to review and become familiar with the OASIS Media policy and guidelines.
XML.org is a sister Web site serving as a channel for publishing content as a neutral web site. OASIS will create an ODF focus area on XML.org.
Don Harbison will invite Carol Geyer to attend a future TC meeting to discuss OASIS communications process and strategize on behalf of the TC.
Deliverables: Discussion on the range of deliverables ensued. Topics ranged from conformance, interoperability guidance, positioning papers (ODF/Office Open XML), Proof-of-Concepts, Demos, and Use Case Scenarios.
This discussion raised the topic of OASIS Liaison policy and how this TC will align and support the work of the ODF TC. The Co-Chairs will take this up with the ODF TC Chair and TC membership for definition and work plan creation.
Charles Schultz raised the question of OASIS translation policy; e.g. translating TC documents to languages other than English. Mary advised that volunteers are welcomed and encouraged to provide translations of important documents, but that OASIS does not provide translation services directly.
The TC members were asked to bring forward their proposals for deliverables in priority order for discussion at the next meeting.
Define Meeting Schedule and Logistics: The TC agreed to meet weekly on Tuesdays at 11:00 a.m. GMT - 5. The next meeting will be 11:00 a.m. EDT.
Assign Responsibilities: Don Harbison raised the need for a committee member to volunteer as Secretary to aid in the documentation and posting of meeting minutes. It was decided that this post will rotate on a monthly basis. Alan Milnes volunteered for the month of April.
Meeting Adjourned
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