Draft Minutes: TC Coordination Call - March 10, 2009

[donald_harbison@us.ibm.com]

1.) Logistics 
  - Roll call

Bart Hanssens	Fedict	Group Member
Donald Harbison	IBM	Group Member
Robert Weir	IBM	Group Member
Alan Clark	Novell*	Group Member
Jane Harnad	OASIS	Guest
Carol Geyer	OASIS *	Group Member
Marino Marcich	OpenDocument Format Alliance (ODFA)	Group Member
Michael Brauer	Sun Microsystems	Group Member
Louis Suarez-Potts	Sun Microsystems	Group Member

  - Determination of quorum status 

Meeting Statistics Quorum rule 51% of voting members
Achieved quorum true Counts toward voter eligibility true
Individual Attendance Members: 8 of 36 (22%) 
Voting Members: 7 of 8 (87%) (used for quorum calculation) 
Company Attendance Companies: 6 of 20 (30%) 
Voting Companies: 5 of 6 (83%) 

  - Approval of minutes from February 24, 2009 TC meeting 
http://www.oasis-open.org/apps/org/workgroup/odf-adoption/email/archives/200902/msg00009.html


The minutes were approved by unanimous consent.

- Acceptance of today's agenda 

The agenda was accepted by unanimous
consent.

2.) Review, and amend the ODF V1.2 Communications Matrix  - Don


TC members discussed the matrix as
drafted by Don. A base set of deliverables to support the upcoming approval
of ODF V1.2 are needed to support the announcement activities.  This
set will include a brochure, and FAQ. 

A  technical white paper is needed
for the developer and ICT manager. Don volunteered to build the outline,
and get this project moving.

We will discuss and refine the matrix
and assign subject matter experts to specific deliverables in our next
TC coordination call.

3.) ODF Toolkit Union - Brief status report - Don & Rob

The Steering Committee is now constituted with (4) members;
Stefan Taxhet, Dieter Loeschky, Sun Microsystems and Don Harbison (Chair),
Rob Weir, IBM. During the startup phase the SC will meet weekly. Working
Groups are established for the ODFDOM and Conformance projects. Developer
teams are underway.

More members will be joining and contributing in the coming
weeks.

4.) ODF Interoperability and Conformance TC: role for ODF Adoption? - Bart

Bart provided a summary of the activities the TC is addressing.
There is pressing need to define a full set of test cases. Bart volunteered
to create a web page to automate the collection of interoperability test
cases.

5.) Creating a Google Map of worldwide ODF policy progress  - Marino
An initial draft has been completed by needs additional work to show the
degree and detail of specific country actions in support of ODF. Marino
volunteered to update the map accordingly.

6.) ODF Events opportunities discussion  - Jane and Carol
Jane Harnad and Carol Geyer from OASIS
staff kindly joined the meeting to discuss the event opportunities for
2009. We reviewed a list of prospective events provided by Jane and prioritized
the following:

• The OpenOffice.org Annual Conference (OOoCon) TBD Last year's site:

http://marketing.openoffice.org/ooocon2008/index.html

Gilbane Conference San Francisco
2-4 June 2009
San Francisco, CA
http://gilbanesf.com/

Government 2.0
9 -10 September 2009
http://www.gov2summit.com/

XML Conference 2009
October 5-8 2009
Arlington, VA
(no website yet)

TCWorld Conference 2009:
4-6 November 2009
Wiesbaden, Germany
http://www.tekom.de/index_neu.jsp?

OpenOffice.org Conference 2009
3 - 5  November 2009
Orvieto, Italy
http://marketing.openoffice.org/ooocon2009/cfl/orvieto.html

Gilbane Conference Boston
2-4 December 2009
Boston, MA
http://gilbaneboston.com/


TC members commented that their ability
to incur travel expenses for conferences and events in 2009 is very constrained
due to the global economic crisis.  We will try and participate in
events that do not require significant expense.

7.) ODF News / Round Table  -- All 
Alan Clark opened discussion on the
topic of http://officeshots.org/
. Rob described the service and its pros and cons.

Rob discussed the upcoming JTC1 Plenary
in Prague and the topic of ODF Maintenance between OASIS and JTC1/SC34.
Rob informed the TC that JTC1 is updating
its rules for both Fast Track and PAS submissions. If a future DIS fails
its 6-month ballot, the process ends and it is returned. It will no longer
be possible for a DIS to fail its 6-month ballot and proceed to a BRM,
and ISO standardization ballot. Additionally, a final ballot following
a BRM in the future, will provide for a 30 day review period to examine
the final text before certifying a member ballot position. Members will
not be required to vote to accept or reject a standard without reviewing
the final text.

The TC members are encouraged to bookmark
the ODF Adoption wiki at http://wiki.oasis-open.org/odf-adoption/

Regards, 

/don 

Don Harbison
Program Director, IBM ODF Initiative
Business & Technical Strategy
IBM Software Group
tel:1-978-399-7018
Mobile: +1-978-761-0116
email: donald_harbison@us.ibm.com