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Subject: Re: [office] RE: [office-collab] Proposed Roadmap for ADC SC work

Hi Dennis,

Subcommittees are by design informal.  They don't have the ability to 
approve drafts, to vote items in or out of ODF 1.3, there are no formal 
requirements for minutes or meetings, they cannot issue TC ballots, etc. 
Think of a SC as a subset of TC members who want a work area (mailing 
list, doc repository, etc.) where they can work on a proposal before 
bringing it to the TC.  Their lack of potency to approve work is matched 
by the lack of many formal process requirements. 

Certainly when we have something ready for the TC to look at and approve, 
then we'll need something in JIRA, and a contribution in the doc 
repository or mailing list (not just the wiki).  At that point we'll treat 
the SCs proposal per the standing rule, as we would any member proposal.

Another thing a SC may do is seek TC approval of use cases or some other 
preliminary document.  I believe we did that with the Accessibility and 
Metadata SCs.  Same idea applies there.  Get a document together, get 
informal approval at the SC level, then upload it into the TC's doc 
repository and ask for the TC to review and comment on the use cases, and 
sign off on them if acceptable.  This isn't a requirement, but it might be 
a useful thing to do, to move things along.


"Dennis E. Hamilton" <dennis.hamilton@acm.org> wrote on 03/04/2011 
01:03:20 PM:

> I assume you are joking when you say silence is consent.
> There are probably some things to do to tighten up SC activity so 
> that you get more affirmative participation.
> First, with regard to the roadmap, you might want to have a last 
> call asking for any modifications or objections. You probably should
> have a meeting too to close on that.  Sometimes that is the only way
> to get folks attention. 
> Since the use cases represent a significant scope commitment, you 
> might also need to find a way to rank them and arrive at a consensus
> on the prioritization.  It may take some work and a call or two to 
> get to that, especially if there are clashes among the use cases. 
> More generally, I think you should consider the following:
> 1. The just-approved standing rules apply to this work.  (JIRA needs
> to be used.)  You don't need that for the roadmap, but proposal 
> discussion need to be on JIRA.
> 2. The wiki doesn't work for documents-of-record or whatever the 
> proper term is.  At some point there need to be documents in the ODF
> TC document repository that represent approved working documents and
> specific proposals (when too big for JIRA).  The roadmap should 
> probably be one of those too.  (The document registry is versioned 
> so you can add revisions with no problem, and you can update the 
> status of an existing version to reflect approval and other comments.)
> 3. There need to be minutes that reflect SC activity and especially 
> agreements at the SC level, although I think for anything 
> substantive to go from working draft to approved in any way, there 
> must be a motion at the ODF TC level and its outcome recorded in the
> ODF TC minutes.  (If an SC document is approved in this way, its 
> status can be changed to reflect that, with a link to those minutes.)
> 4. With regard to JIRA, there is a Change Tracking component, and 
> that should be set on all issues opened for the current effort.  (It
> probably should be added to older ones that were deferred too.  I'll
> look into that.  There is one pending-proposal JIRA issue already, 
> assigned to Mingfei Jia.)  Apart from the amount of traffic that 
> JIRA notices add to the ODF TC list (a procedural requirement), 
> using JIRA in this way (1) gives anyone who cares notice of activity
> and actions and (2) it is easy to create filters and dashboards for 
> focusing on and managing the progress of the issue development and 
> resolution for the Change Tracking component.
>  - Dennis
> -----Original Message-----
> From: Robin LaFontaine [mailto:robin.lafontaine@deltaxml.com] 
> Sent: Thursday, March 03, 2011 03:57
> To: office-collab@lists.oasis-open.org
> Subject: Re: [office-collab] Proposed Roadmap for ADC SC work
> By way of update to this:
> - no comments on the roadmap so I am taking silence as consent!
> - Doug has said Microsoft are preparing a proposal for mid-March 
> (thanks for the update, Doug)
> - there is no other proposal in preparation as far as I am aware
> We now have around 64 use cases and no suggestions for anything 
> further here. Any proposal needs to demonstrate how these are 
> handled. If you have any more, now is the time to add them.
> Regards,
> Robin
> Robin LaFontaine wrote:
> > In my email 7 Dec 2010 I said that I would draw up a suggested 
> > 'roadmap' for our development of our change tracking standard. Now 
> > that a schedule for ODF-Next has been published, it is a good time for 

> > us to plan how best to fit into this. I have tried to take into 
> > account the various discussions we have been having by email.
> >
> > I have put it on the wiki (1). Any comments welcome. You will see that 

> > if we keep to the proposed schedule we can submit to CSD01. This seems 

> > possible and better than aiming for CSD02 which, if we miss that, 
> > would make CSD03 our last chance. I think it is also best to get this 
> > in as early as possible to give time for refinement based on user 
> > feedback.
> >
> > (1) http://wiki.oasis-open.org/office/RoadMap
> >
> --
> -- -----------------------------------------------------------------
> Robin La Fontaine, Director, DeltaXML Ltd  "Change control for XML"
> T: +44 1684 592 144  E: robin.lafontaine@deltaxml.com 
> http://www.deltaxml.com 
> Registered in England 02528681 Reg. Office: Monsell House, WR8 0QN, UK
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