OpenDocument TC coordination call draft minutes 2008-06-09

[robert_weir@us.ibm.com]

OpenDocument TC coordination call draft
minutes 2008-06-09

* Called to order at 10:045 EDT 

* Rollcall

Rob Weir, IBM (Presiding)
Mingfei Jia, IBM
Patrick Durusau, Individual
David Wheeler, Institute for Defense
Analyses
Michael Brauer, Sun Microsystems
Oliver-Rainer Wittmann, Sun Microsystems

Eike Rathke, Sun Microsystems 
Doug Mahugh, Microsoft
Warren Turkal, Google

8 of 11 voting members being present,
a quorum was achieved.

Membership changes:

Doug Mahugh (Microsoft) has joined the
TC as of Friday.  Today is his first call.  In accordance with
OASIS TC Policy section 2.4, new members achieve voting rights "at
the close of the second consecutive Meeting attended by the Member".
 

Also, Ma Jun has missed two consecutive
meetings, and has lost voting rights, which can be regained upon attendance
of two consecutive meetings.

* TC Minutes of June 2nd 2008 were approved
without objection (http://lists.oasis-open.org/archives/office/200806/msg00024.html)

* Rob reviewed a proposed plan for moving
forward on the ODF 1.0 errata document:

- Rob observed that we are processing
around 4-5 public comments per week, and we have over 100 remaining.  Many
of these are not errata candidates, but are proposals for new features.
 Proposal is to close on the content of draft Approved Errata for
ODF 1.0 by June 30th, and to move that forward in the approval process.
 We can follow up with additional corrections if needed in 6 months.

1)  Patrick let's Murata-san know
that we will soon be finalizing the errata document.  If Murata has
any additional defects addressed, he should submit them by June 30th.  Defects
received after that time will be considered for a Approved Errata in 6
months.  (Action item for Patrick -- at his discretion whether to
notify Murata-san directly of this plan and request, or to do so via liaison
statement to SC34) (Action item for Rob -- let the ODF comment list know
of this plan)

2)  Rob will update the comment
spreadsheet,  to bring this up to date.  This has been done and
posted.  It can be downloaded from the link here:  http://lists.oasis-open.org/archives/office/200806/msg00034.html

3) TC members should nominate any of the comments that they believe should
be addressed in the Approved Errata document, and send the comment number,
along with a draft proposed correction to the ODF TC list by by June 30th.
 The comments nominated by TC members will be discussed in TC calls
before any other public comments are discussed.

4) We will then augment the current draft errata prepared by Patrick with
whatever additional material we receive by June 30th, plus the ODF 1.0
(Second Edition) changes.

5) We then will take two weeks to get
the additional errata into the draft, targeting July 14th for having this
draft ready to review by the TC.,

6) One week following that, July 21st,  we can have a vote to approve
as a Committee Draft (Full Majority Vote) and to affirm that there are
no "substantive changes" (another Full Majority Vote).

7) We then will have Mary send it out for a 15-day public review

8) If there are no public comments received, then we can do directly to
a Committee Specification ballot (Special Majority Vote in 7-day electronic
ballot), but if there is at least one public comment (which is likely),
we cannot have that ballot open until 7 days after the end of the public
review period.  There are also administrate delays in setting up the
public review and with creating the ballot.  So optimistically, if
we request the ballot on July 21st, we might not have a Committee Specification
ballot concluded until the August 11th TC call.

9) At the August 11th call we will take the Committee Specification and
declare it to be Approved Errata by Full Majority Vote.
 
10) We send that Approved Errata to SC34, and update our website accordingly.


* Review of action items in Kavi

* It was decided not to have a vote
today on David Wheeler's YEARFRAC proposal, but to put this off while the
TC considers some additional information to be provided by Doug.  Action
item for Doug.

* Further review of public comments

- public comments 15-29 reviewed

25 - Rob to take action item to develop
proposed language
26 - Rob to take action item to break
down into multiple questions
27 - Add to 1.3 proposed feature list
28 - Related to ODF 1.2 metadata --
Patrick takes action item to respond to submittor
29 - Rob to respond to submittor --
some progress in ODF 1.2, but not as formal as submittor suggested

* No items were ready to approve this
week

The meeting was adjourned at 10:59 EDT