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Subject: Re: [office] ODF 1.2 Endgame Schedule (proposal for discussion)

Of course any comments submitted from TC members must be considered as well ;)



Mary P McRae
Director, Standards Development
Technical Committee Administrator
Member Section Administrator
OASIS: Advancing open standards for the information society
email: mary.mcrae@oasis-open.org 
web: www.oasis-open.org
twitter: @fiberartisan  #oasisopen
phone: 1.603.232.9090

Standards are like parachutes: they work best when they're open.

On Sep 17, 2010, at 4:58 PM, robert_weir@us.ibm.com wrote:

> Now that the 60-day public review of ODF 1.2 has been completed, I'd like 
> to review the work remaining for the TC before we have an official OASIS 
> Standard.
> The remaining stages are (and this is my interpretation -- feel free to 
> consult the official process documentation for the fine details, and there 
> are many, many fine details: )
> 1) Dispose the public comments received, i.e., decide what we will do in 
> response to them.
> 2) If this includes revising the specification, and it certainly appears 
> this will be the case, then we must approve a new CD, which would be CD 
> 06, and send that out for  a 15-day public review of the changes.
> 3) If we receive comments on CD 06, and wish to make changes, then we loop 
> back to step #1. 
> 4) If we receive no additional comments, or elect to make no changes in 
> regards to comments then we can vote on the CD as a Committee 
> Specification.
> 5) We then submit the Committee Specification along with various 
> additional pieces of documentation to Mary and request a ballot. 
> Additional information would include:
> a) TC's certification that the schemas are well formed
> b) 3 statements of use from OASIS members using the Committee 
> Specification
> c) clear English summary of the standard.  (and I wonder if we could also 
> optionally include a clear German, Chinese, French, Portuguese, Dutch, 
> etc., summary?)
> d) minority reports, if there are any, from any member(s) who abstained or 
> voted against the Committee Specification.
> e) a bunch of links to ballot results, the editable version of the 
> specification, the public comment list, etc.
> The OASIS Standards ballot run on a fixed monthly schedule, something like 
> this:
> a) We notify Mary that we're ready for a ballot in the first 2 weeks of 
> any month
> b) Mary has the last two weeks of the month to verify our materials
> c) The ballot is sent out to OASIS members on the first day of the 
> following month, but only FYI at that point
> d) The actual OASIS ballot occurs in the last two weeks of that month
> e) Ballot results are announced at the start of the 3rd month.
> If this sounds complicated, it is because it is complicated.  There are a 
> lot details.  Luckily we have a spreadsheet that helps calculate the 
> dates, including logic to handle the monthly schedule for OASIS ballots: 
> http://docs.oasis-open.org/templates/TCHandbook/content/tcprocess/standardsapprovalprocess/specificationlifecycle.htm
> November 1st is a Monday.  Suppose we are ready for a CD 06 ballot on 
> November 1st, and do that via a 7-day ballot.   That results in an end 
> game like this:
> 2010-11-08 OASIS TC Admin notified of request for public review
> Mon 15 Nov 2010  TC Administrator must either post the specification for 
> review or return with explanation for rejection
> Mon 15 Nov 2010 Start of 15-day public review
> Wed 08 Dec 2010 Request ballot for Committee Specification and OASIS 
> Standard ballot
> Wed 15 Dec 2010 TC Administrator must either start the ballot or request 
> additional information
> Wed 22 Dec 2010 7-day ballot close
> Sat 15 Jan 2011  TC Chair must submit OASIS Standard Ballot submission to 
> TC Administrator
> Mon 31 Jan 2011 TC Administrator must accept / reject submission
> Tue 01 Feb 2011 Familiarization announcement sent to OASIS membership
> Wed 16 Feb 2011 OASIS Standard Approval ballot
> Tue 01 Mar 2011 Announcement of Ballot results to membership
> Because of the fixed monthly schedule for OASIS Standards ballots, there 
> is some slack in the above schedule.  In fact, we could request the 15-day 
> public review as late as December 2nd and still end up with the 
> announcement date of March 1st.  On the other hand, if we can bring the 
> public review request 1 week to November 1st, we end up getting a February 
> 1st announcement date, saving a whole month. 
> In any case, please be aware, at least at a high level, that we have 
> approximately 2-3 months of "process stuff" we need to work through, and 
> that this is going to be very sensitive to timing.  A slip of a day at 
> critical places results in a slip of a month in the end stage.  This 
> doesn't mean we cut corners, but it does suggest:
> 1) Raise issues early
> 2) Review proposed CD's early
> 3) Try to move things along via meeting votes where possible
> 4) Obviously try to attend meetings regularly so we have enough people to 
> do #3
> 5) Resolve issues early
> 6) Some items need more consideration or implementation experience.  We 
> shouldn't feel bad about deferring items to ODF-Next if that is what is 
> necessary to do them well.
> I'd like to aim for a November 1st date for requesting the 15-day public 
> review.  That would mean that the final CD draft text would need to be 
> posted week before, say October 25th, or better yet the Friday before, 
> which is October 22nd.
> That suggest that we need to aim to resolve all open issues well before 
> that date, so there is time to apply the fixed.  Something like October 
> 11th, e.g., 3 weeks from now.
> Let's discuss this on Monday's call and see if we can agree to a goal.
> As always, it is an honor to work with you all.  In some ways it is sad it 
> see this come to an end.  But remember, this is only the next step for 
> ODF, not the last.  There is even more interesting stuff in store for 
> ODF-Next, so let's get moving toward it!
> Regards,
> -Rob
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