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Subject: Re: [office] Open Document Format TC meeting minutes 2012-08-13 (corrected once)

<office@lists.oasis-open.org> wrote on 09/18/2012 02:01:55 AM:

> From: "C. Boemann" <cbo@boemann.dk>

> To: office@lists.oasis-open.org,
> Date: 09/18/2012 02:02 AM
> Subject: Re: [office] Open Document Format TC meeting minutes
> 2012-08-13 (corrected once)

> Sent by: <office@lists.oasis-open.org>
> On Tuesday 18 September 2012 05:59:39 Louis Suárez-Potts wrote:
> > Camilla,
> >
> > On 12-09-17, at 03:57 , C. Boemann <cbo@boemann.dk> wrote:
> > > On Monday 17 September 2012 09:47:56 Andreas J. Guelzow wrote:
> > >> On Mon, 2012-09-17 at 01:41 -0600, C. Boemann wrote:
> > >>> Uhm I sent my regrets for that meeting over a month ago, so I thought
> > >>> that would prevent me from losing my voting rights?
> > >>
> > >> "Regrets" are just nice.... to preserve your voting rights you need to
> > >> ask for a leave of absence, see
> > >>
> > >>
> > >> Andreas
> > >
> > > Thanks but I can't help feeling this is bureaucratic nonsense just
> > > because I didn't put the right words in that mail.
> > >
> > > Oh well it's not like we vote often enough to make it important to me.
> >
> > One does not know where to begin with that attitude. I'lll presume you are
> > joking but that there is an edge of truth. That said, I'd further the
> > point by suggesting that the issue could be simply resolved by you
> > proposing more things that we ought to vote on.
> >
> > For instance. Right now, we are actually having a somewhat interesting
> > discussion on ODF's future and in particular how it relates to the XML
> > file expressed but also how Change Tracking (CT) ought to work with the
> > format. (There is, one might say, some idiosyncratic stuff there, along
> > with some other code that could probably do with being cleaned up. But
> > cleaning up here is another way of positing: Where do we want to go with
> > ODF?)
> >
> > I'm also quite lame in my updates to this TC and also wonder even if it is
> > still extant.
> >
> > Louis
> >
> > > Camilla
> Hi Louis
> I'm sorry if you thought I complained about the frequency of votes. I have
> absolutely no problem with how we work and what we work on. All I meant was
> that since it only takes two meetings to regain my voting rights, I was not
> going to complain any more about the procedural bureaucracy of leave of
> absence.

Hi Camilla,

I see "regrets" as being a different thing, not a malformed version of a "leave of absence" request.  Maybe this is a social/cultural thing to which I am deaf.  I almost never see "regrets" notes in the US.  It seems to be more of a European thing.  So my interpretation of it may be imperfect.  But I read it as a courtesy notification that one will be unable to attend a meeting.

A leave of absence, on the other hand, is defined by OASIS TC Process, and is a heavier weight thing.  It has specific notification requirements, including lead time.  And it can only be invoked once per year.

Since voting rights are lost only with missing two consecutive meetings, there are cases where it would be pointless to treat "regrets" like a "leave of absence".  For example when a TC member misses a single meeting only.  But we regularly receive "regrets" posts for exactly that situation.  In fact if I automatically treated these as leave of absence requests then that would use up the 1-per-year allocation of LoA requests for that member, and that might not be what they intended.

In any case, as you've noted, we're not voting on anything now or imminently.  There are only a handful of things the TC votes on, mainly to advance the specification from stage to stage, e.g., Working Draft to Committee Specification Draft.  I think in the lifetime of the TC we've only had 3 or 4 votes on specific technical issues.  Most of the times we're able to resolve any disputes by discussion and reach consensus, without resorting to a vote.



> I'm well aware of what goes on, and in particular follow every mail on the CT
> sub list with great interest. I was on the CT select committee.
> You see this TC is important to me and I actually wrote a mail well
> in advance
> to say I couldn't attend two times. That the mail turned out to be
> in vain due
> to not having the right keyword was a bit of a surprise to me.
> Camilla
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