New TC process

["Mason, Howard (UK)" <howard.mason@baesystems.com>]

Please note that the new TC rules are now available on the OASIS website.  I recommend that you read them, as they define our operational process with immediate effect.

 

The key things to consider are as follows:

 

1) New membership categories (see Clause 2.4)

- Any eligible person (employee of OASIS member, or individual member) can register as an observer of a TC.

- Any eligible person can become a member of a TC, but the previous attendance requirement is removed

- Any member of a TC can request to have voting rights in the TC, but this involves a probationary period and regular participation, just like the previous requirements for TC membership (must attend 2 out of 3 meetings, participate in ballots)

- Any voting member can renounce their vote, but would have to requalify to get the vote back

- Meeting quorum only applies to voting members.

- Members of SCs must first be members of the TC - but are not subject to TC attendance requirements

The implications for this is that all current members of the TC will become ordinary members apart from the designated voting members. Voting members will be subject to the attendance requirements.   Observers stay the same

 

Each member organisation is invited to consider how it wants to play this framework. The assumption is that each organisation will decide which member should act as its voting member, with the attendance implications.  Also, any staff participating only in a subgroup need not worry about TC attendance requirements

 

2) Document visibility (see Clause 2.8)

- All web pages, documents, ballot results and email archives of all TCs and SCs shall be publicly visible....

 

3) Publication process (see Clause 3)

- An additional level of approval has been inserted

- The TC can approve a Committee Draft document

- The TC must conduct a Public Review of its Committee Draft before voting as a Committee Specification#

- If a substantive change is made as the result of a public review, the TC has to re-approve the CD, and undertake a new Public Review before launching a Committee Specification ballot. 

- Criteria for approving a Committee Specification is the same as ISO DIS - 2/3 majority and less than 25% opposed

- No changes to the document are permitted between approval of the Committee Spec and submission for approval as an OASIS standard

 

4) Publication format (see Clause 2.18 - Rob Bodington to note)

- All documents and files must use the OASIS naming conventions#

- All documents must use the OASIS templates

- All schemas etc must be available with their own file name

 

If you have any questions, the Chairs and Secretary will do their best to answer them or get appropriate clarification from OASIS

 

Howard Mason

 

Tel: +44 1252 383129

Mob: +44 780 171 3340

Eml: howard.mason@baesystems.com

 

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