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Subject: Re: [quomos] Groups - JTC1 Information (JTC1 Information.docx) uploaded

Hi All,

   Meeting minutes must be captured in  the Kavi repository - in the body of an email, as a document attachment to an email, or a document uploaded to the documents area. Wiki data is not permanent and is always subject to change and there must be an accurate historical record of the attendance and proceedings.

  It's fine to use the wiki to capture the minutes during the meeting and for review, but they should then be captured into a document or email as noted above.



Mary P McRae
Director, Standards Development
Technical Committee Administrator
OASIS: Advancing open standards for the information society
email: mary.mcrae@oasis-open.org 
web: www.oasis-open.org
twitter: @fiberartisan  #oasisopen
phone: 1.603.232.9090

Standards are like parachutes: they work best when they're open.

On Feb 28, 2010, at 1:36 PM, Steve Ray wrote:

> Jerry,
> 	We probably need to talk about how we're organizing things, because I think we have different interpretations about the uses of the document folders on the OASIS site. Here are mine:
> Calendar Documents - Announcements of events and other time-related things.
> Meeting Notes - Preliminary, and final, minutes of meetings.
> Standards - Official OASIS standards under development by this committee.
> ...and still to come
> Contributions - Submissions by members of relevant other material, such as other standards
> Work Items - Supporting work-in-progress, such as diagrams, notes (other than meeting notes), code and model fragments, ingredients of what will become official OASIS standards documents (that would end up in the "Standards" folder.
> If we come to agreement early on the uses of the folders, then we'll avoid a big mess later (and not much later, at that).
> Having said that, I think we can also streamline our processes around meetings. Peter and I agree that we are creating unnecessary extra work by having informal meeting minutes being recorded on the Wiki, then creating an entirely different document as formal meeting minutes as .doc and .html files. I would urge us to save a step by simply editing the wiki notes, which will then constitute the minutes for participants to review. No uploading needed. If we adopt this approach, then we wouldn't even need the "Meeting Notes" folder, since the wiki would contain all of those.
> I suggest we spend a bit of time on tomorrow's call nailing down all of the above. As a result, we can also decide where to put the Chinese translation of the charter.
> - Steve
> Steven R. Ray, Ph.D.
> Distinguished Research Fellow
> Carnegie Mellon University
> NASA Research Park
> Building 23 (MS 23-11)
> Moffett Field, CA 94305-1000
> Email: steve.r.ray@sv.cmu.edu
> Phone: (650) 587-3780
> Cell:  (202) 316-6481
> -----Original Message-----
> From: jerry.smith@disa.mil [mailto:jerry.smith@disa.mil] 
> Sent: Saturday, February 27, 2010 8:04 AM
> To: quomos@lists.oasis-open.org
> Subject: [quomos] Groups - JTC1 Information (JTC1 Information.docx) uploaded
> Input for 15 Feb 2010 meeting discussion concerning liaisons
> -- Jerry Smith
> The document named JTC1 Information  (JTC1 Information.docx) has been submitted by Jerry Smith to the OASIS Quantities and Units of Measure Ontology Standard (QUOMOS) TC document repository.
> Document Description:
> a compilation of information about ISO/IEC JTC1 - Information Technology
> View Document Details:
> http://www.oasis-open.org/committees/document.php?document_id=36601
> Download Document:  
> http://www.oasis-open.org/committees/download.php/36601/JTC1%20Information.docx
> PLEASE NOTE:  If the above links do not work for you, your email application may be breaking the link into two pieces.  You may be able to copy and paste the entire link address into the address field of your web browser.
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