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Subject: Reinitializing the Regrep TC
Dear Members of the Regrep TC: As some of you may know, OASIS is in the process of introducing new process rules for technical work. This activity, conducted through the Process Advisory Committee, has determined that all existing TCs in OASIS must be reinitialized in order to comply with the OASIS Bylaws. This circumstance arises because the Bylaws specify the use of Robert's Rules of Order. Robert's requires that committees be appointed by name, and we haven't done that. Furthermore, COMMITTEES CANNOT MEET AND CONDUCT BUSINESS WITHOUT A QUORUM OF VOTING MEMBERS, so it is essential that committee members be willing and able to attend our meetings; as explained below, we are now distinguishing between voting and nonvoting members - and we're asking you to decide which you want to be. This message is intended to start this activity in the Regrep TC. The process is simple. Each of you should read the following text, and act accordingly by sending *me* (not the list) an e-mail message or not. ============================================================ REINITIALIZING THE REGREP TC In order to ensure a sound OASIS technical committee process in accordance with the OASIS bylaws, the OASIS Board of Directors has created an Advisory Committee on Technical Committees. Consisting of the chairs of the TCs, the ACTC is empowered to create OASIS technical committees through formal appointment of members. However, the appointment of specific members with voting rights in each TC has the procedural implication that a majority of those members must be present in meetings and phone conferences for a TC to conduct formal business, and a majority of the appointed members is required for decisions made by mail vote. Thus, it is necessary to distinguish between the participants in each TC who can actually commit to attending meetings and phone conferences and members who wish only to track the progress of the TC and participate in mail discussions. For this procedural reason, only OASIS members who can actually attend meetings can be appointed voting members of a TC. Please note that this formal distinction does not change the current composition of this mail list. The primary difference is that a subset of this list will now be able to pass formal resolutions on behalf of the group in accordance with the OASIS Bylaws. In order to be considered for designation as a voting member of this TC, you must read the following description of our estimated schedule and deliverables and then decide whether to respond with a request to be appointed formally. Please have your response, if any, back to me by Feb 14, 2000. I will submit a list of nominees to the ACTC shortly thereafter. Terry Allen Commerce One tallen@sonic.net CALL FOR NOMINATIONS: OASIS REGREP TECHNICAL COMMITTEE The OASIS Regrep Technical Committee exists for the purpose of to develop one or more specifications for interoperable registries and repositories for SGML- and XML-related entities, including but not limited to DTDs and schemas. XML.org, an initiative of OASIS, intends to construct and maintain a registry and repository in accordance with these specifications, including an interface that enables searching and browsing of the contents of a repository of those entities. The registry and repository are to be designed to interoperate and cooperate with other similar registries and repositories. Terry Allen is the chairman of the TC. Over the next year, the TC is expected to meet at XTech, San Jose, 2 or 3 March; XML '00, Paris, 8-9 June; XML '00, Washington, D.C., during or before or after 3-7 December. No meeting is expected to exceed two full days. The TC also meets regularly in telephone conference calls. Upon reinitialization, the TC will consist of a set of voting members and a set of nonvoting observers. The voting members will be those who have been appointed by the ACTC from among persons nominating themselves in response to this call. Note that voting members must be able to promise attendance at meetings in order to meet quorum requirements. Therefore, OASIS members wishing to track and comment upon the work of the TC in the mailing list but not to attend its meetings regularly should simply remain on this mailing list but not apply for voting membership. Members of this list willing to commit to voting participation in the OASIS Regrep Technical Committee are hereby requested to respond to this message no later than February 14, 2000 with the following statement: I agree with the purpose of the Regrep TC as stated above. I understand that OASIS technical committees regularly meet in person or by phone and that participation in the Regrep TC will require me to attend most of its meetings. Based on the estimated meeting schedule given above, I certify that I have the means and the interest to attend such meetings and that I intend to do so. I understand that the TC cannot transact business in the absence of a quorum or take action by mail ballot without the active participation of its members and that therefore failure to attend meetings and vote in mail ballots will result in my removal from the committee. I promise to submit a letter of resignation to the chair or chairs of the committee if in the future I find myself unable to participate actively in its work. [name] [affiliation] [email address] [phone number] ============================================================ Thanks. Please don't forget that the deadline is February 14, 2000 regards, Terry Allen
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