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Subject: FW: [chairs] Report from TC Admin Open Mic sessions

 Attached is the presentation given by Chet during the open Mic sessions on the changes to the TC process, accomplishments, and items in work for 2012. Below in the email is a summary of some of the questions and answers. I recommend you review the presentation, especially as it identifies some changes to the TC process that we all need to be aware of.


-----Original Message-----
From: Chet Ensign [mailto:chet.ensign@oasis-open.org] 
Sent: Friday, February 10, 2012 2:38 PM
To: chairs@lists.oasis-open.org
Cc: Carol Geyer; Scott McGrath
Subject: [chairs] Report from TC Admin Open Mic sessions

OASIS TC Chairs,

Yesterday, I held two "Open Mic with TC Admin" sessions to report to you on our performance last year and plans for the year to come. The slides from the presentation are attached to this email.  Please feel free to share this with members of your Technical Committee.

14 members attended the morning session and 11 the evening session.
During the sessions, we had several questions worth sharing with you all. Here is a quick recap for you of the questions and answers from the sessions.

- Could TC Admin provide estimated completion dates for support requests so that we know when we will have specification URLs? A second question that came out of the discussion is could TC Admin give TCs links to csds, cs'es etc. in advance of their actual publication so that if they need to use them, for example in press releases, they can get them faster? Answer: on estimated dates, I can experiment with that now that I have a good base of data for making estimates. On links, yes we can provide them on request and it may be useful practice to communicate them back to the TCs ahead of final publication whenever we can.

- Can OASIS provide us with a master list of events in which it is participating or sponsoring? Answer:Jane Harnad maintains an OASIS Events calendar at http://events.oasis-open.org/home/ . If you have questions or suggestions about events, you can also contact her anytime at jane.harnad@oasis-open.org .

- Regarding maintenance on OASIS Deliverables, which is easier: for a TC to go into maintenance mode or just shut down and start a new maintenance TC when there is work to do? Answer: If a TC is planning to close but expects that maintenance questions may come, the easiest way forward is to declare that it will operate in maintenance mode.
Many charters now expressly state the TC's plans to do exactly this.
While the concept of maintenance mode is not an official standing in the OASIS Process, TC Admin will respect a TCs desire to do this at a lower level of activity. If the TC does not expect maintenance to be an issue, there is no problem shutting down and starting a maintenance TC in the future should it become necessary. Starting a maintenance TC would follow all the steps of starting a new TC.

- How often do TCs provide lists of non-OASIS contacts for additional notifications to broaden the scope of their public review? Has TC Admin given thought to broadening the channels of the announcements of public reviews so that specs get more feedback? Answer: While I have not done a count, my sense is that 1/4 of TCs provide additional notification lists, and 3/4 don't. I suggested that I can be more proactive at encouraging TCs to submit additional notification lists when requests for public reviews come in. I will also follow up with Carol Geyer, our dir fo communications, on other ways we might promote public reviews beyond the boundaries of OASIS.

Please don't hesitate to contact me if you have questions or suggestions. I plan another update in May.


Chet Ensign
Director of Standards Development and TC Administration
OASIS: Advancing open standards for the information society http://www.oasis-open.org

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Attachment: TCAdmin-Open-Mic-2-8-12.pps
Description: TCAdmin-Open-Mic-2-8-12.pps

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