[rights] Email Voting Policy clarified

["Reddy, Hari" <Hari.Reddy@CONTENTGUARD.COM>]

Title: Email Voting Policy clarified

Hello All:
Per my action item, the following is the email voting policy.

From the OASIS website (http://www.oasis-open.org/committees/process.shtml#sec1n):
(n). Conduct of TC Business by Mail.
A TC may adopt a standing rule authorizing its chair to draft resolutions pertaining to routine business directly related to the stated purpose of the TC and to conduct votes on such resolutions by mail. "Mail" as the term is applied to the conduct of TCs shall be construed to mean electronic mail.

A TC may, by the approval of 2/3 of the members voting in a meeting, allow the chair between that meeting and the next to draft resolutions pertaining to specified subjects, to propose such draft resolutions to the members of the TC for discussion by mail, to entertain friendly amendments to such draft resolutions and make such changes as shall seem most likely to gain general assent of the members of the TC, to put such resolutions as seem to have gained majority assent to the members of the TC for a vote by mail, and to conduct votes on such resolutions by mail.

The period allowed for voting by mail shall be five days, unless the TC specifies a different voting period in the resolution authorizing the vote or in standing rules governing mail ballots.

--------------------------------------------------------------------------------------------------

Key Items to note from a clarification discussion that I had with OASIS:

1.      During a meeting, by the approval of 2/3 of the voting members in attendance, the Chair may call for vote before the next meeting on topics relating to the stated purpose of the TC. We can vote to have a standing policy that allows the Chair to conduct any ballot over email.

2.      Per Robert's Rules of Order, a Proposal is ratified if the majority of voting members approve the Proposal.

a.      What this means is that if there are 10 voting members of a TC and only 6 decide to cast a ballot, the Proposal is passed if there are more than 4 votes in favor.

3.      The voting period is 5 days.




If there are no objections, per our agreement on the last teleconference call, I would like to call for the approval of the minutes for the first Face to Face meeting starting on Monday (6-3). Brad will send out the version based upon members' inputs before Monday. After this is approved, I will then post it on the website.




Regards,
Hari