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Subject: FW: [chairs] Updating Specification Status after ballots

Though you may already be aware, I thought I should pass this along for the
benefit of our many spec editors.

------ Forwarded Message
From: Mary McRae <mary.mcrae@oasis-open.org>
Date: Mon, 12 May 2008 09:13:02 -0400 (EDT)
To: <chairs@lists.oasis-open.org>
Subject: [chairs] Updating Specification Status after ballots

To TC Chairs, Secretaries and Editors:

After a document has gone through and passed a Public Review, Committee
Specification or OASIS Standard ballot, the specification must be updated
to note the proper metadata on the title page and running footers. In the
past, I have asked the TCs to prepare these new versions. This often leads
to multiple iterations and as a result, delays the official posting of the
specification itself.

The vast majority of members are not publication specialists, and the
manipulation of styles and hyperlinks in word processing documents can be
tricky. Effective immediately, I will make the requisite modifications to
each of the supplied versions (editable source, HTML and PDF) unless the
TC has a ≥Designated Cross-Reference Change≤ included in their
specifications. By editing each of the files no additional conversions
will take place.

Those TCs that have a ≥Designated Cross-Reference Change≤ included in
their specification will still be asked to supply the updated versions of
the specification.

As a reminder, a checklist is available to help ensure your specification
meets the OASIS requirements. Completing the checklist prior to sending
your specification to the TC Administrator for action will cut down on
turnaround time and eliminate extra cycles.

As always, please feel free to contact me should you have any questions,
comments or concerns.



Mary P McRae
Manager of TC Administration, OASIS
email: mary.mcrae@oasis-open.org
web: www.oasis-open.org
phone: 603.232.9090

------ End of Forwarded Message

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