Need to move efficiently forward

[Ken Laskey <klaskey@mitre.org>]

Time continues to slip by and we need to set a path that gets work  
done as quickly and efficiently as possible.  We can't afford to write  
sections real time, a few paragraphs a week.  So I propose the  
following procedure:

1. For new sections, whoever is taking responsibility should sketch  
out ideas for discussion and distribute the ideas  no later than the  
weekend before the call.  This will give others a chance to review and  
ask initial questions.  The ideas and comments can then be discussed  
during the call.  Sketching out ideas is optional and the responsible  
party can immediately prepare the draft in step 2.

2. The responsible party should draft the section, again distributing  
no later than the weekend before the call.  The responsible party  
should respond to as many questions as possible and make appropriate  
modification before the call.  If there are significant issues raised  
via email, the meeting discussion should be postponed until a  
reasonable resolution or framing of issues can be done.

3. During calls, the responsible party will collect comments and will  
make changes offline as needed.  SIgnificant rewriting real time is  
discouraged and wordsmithing during the call will be kept to a minimum.

4. If someone has issues with the draft, these should be sent to the  
list and the responsible party before the meeting so the responsible  
party has a chance to formulate a response.

5. If someone has significant issues and believes a section requires  
rewriting, that person should draft an alternative and distribute it  
no later than the weekend before the alternative will be discussed.

The intent of these proposed measures is to get more work done between  
meetings and save meeting time for things that make the most of having  
people communicating real time.  It also allows people who will be  
missing a coming meeting to have a clear picture of what is planned  
and to submit comments in advance.

My apologies for getting this out later than I ask in the proposal but  
while I've been thinking about this, I didn't get the specifics  
together until I wrote this email.

Talk with you tomorrow.

Ken

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Ken Laskey
MITRE Corporation, M/S H305      phone: 703-983-7934
7515 Colshire Drive                         fax:       703-983-1379
McLean VA 22102-7508