[stdsreg]

[Gbatte Beatrice <beatrice.gbatte@cenorm.be>]

Report of 1st Standards Registry Committee (StdsReg) meeting by conference
call 

Wednesday 21 February 2002

The following persons attended :

Bob Hager, Em delaHostria, Eric Cohen, Jackson He, James Crandall, Jim
French, John Ketchell, Karen Boehem, Karl F. Best, Keith Leissner, kit
Lueder, Mark Norton, Monica Vago, Matthew Willams, Peter Pollak, Robin
Cover, Sally Fuger, Theresa Zurashi. 
The meeting was hosted by Karl F. Best .

1 Introduction

All the persons attending the meeting introduced themselves by name and
organization.

It was decided that all those registered on the exploder should write an
e-mail in which they will introduce themselves and outline why they are
interested in the Standardization Registry Committee activity (Action 1 :
Karl to notify to exploder)

By way of introduction, Karl said a few words about his organization (OASIS)
and the proposed Standards Registry Committee.
He underlined that the Committee should be about sharing information,
promoting participation in 
standardization, and promoting collaborative relationships between different
organizations. 

The StdsReg Committtee is not an OASIS committee, so does not need to follow
the OASIS process (and people don't need to join OASIS in order to
participate)

He also reported that he had mentioned the proposal in a number of different
meetings, and that a lot of people seemed to be interested.

2    Selection of Chair and other volunteer positions

a	Chair

The role of the chair was described to be :
- running of meetings
- keeping the Committee running smoothly
- managing the consensus process

Karl F. Best was nominated by Em delaHostria; seconded by Sally Fuger;
no opposition; motion passes

b	Secretariat

The Secretariat function will be to support the Chair, through managing
documentation, recording participation, drafting meting records, maintaining
action lists, etc.

John Ketchell, on behalf of CEN/ISSS,  volunteered to take this
reponsibility; motion to accept the offer by Sally Fuger; seconded by Bob
Hager; no opposition; motion  passes       

c	Editor 

The function of the editor will be to draft, track and change Committee
deliverables.  

Bob Hager, on behalf of ANSI, volunteered to take this reponsibility; 
motion to accept the offer by Eric Cohen; seconded by Em delaHostria; 
no opposition; motion passes.

3	Proposed charter

The meeting discussed and amended Karl's straw man.

It was agreed to expand the drafting of the goal to clarify the objectives.
Karl's wording on the deliverables was accepted, with only the minor
adjustment to item 3, that the recommendation would encourage different
registries to be used in a compatible way rather than linked.  

There was more discussion of the process, ending with agreement that
decisions in meetings would normally be by consensus.  In the event of
deadlock, or for final deliverable approval, voting would be carried out
electronically.  Votes would be decided by simple majority except for final
deliverable approval, where a two-thirds majority of those voting would be
required.

(Action 2 - Karl to circulate revised Charter for e-mail)

Karl will accept comment on the proposed (straw man) text for a period of
one week then send out a revised charter for email voting for a period of
one week; results of the vote will be announced at meeting #2. 
 
4	Future meeting arrangements

It was decided that meetings will take place every two weeks on Tuesdays at
12h Eastern Time, and normally be scheduled to take one hour.

The conference call hosting arrangements would be rotated; callers would pay
their own charges.

5	Next meeting and closure

Next meeting is scheduled for March 5. ANSI will host the conference call
(Action 3).  The agenda would include the items not covered in the first
meeting.

_ _ _ _ _ _ _ _ _ _

Agenda second meeting

 - roll call
 - approval of record of first meeting, review of actions
 - strategy for project completion
 - review of straw man proposal for meta-data
 - web?
 - any other business, confirmation meeting 3, solict host for meeting #3