[stdsreg] StdsReg meeting minutes 20 August [N030]

["Karl F. Best" <karl.best@oasis-open.org>]

Minutes of the Standards Registry Committee conference call #12, 20
August 2002 (submitted by John Ketchell)

Attendance: Karl Best, Karen Boehme, Martin Bryan, François Coallier,
Makx Dekkers, Bob Hager,  Bob Hager, John Ketchell, Alan Kotok

(Call hosted by NFPA)

1. Introduction

Roll call and welcome from Karl Best.

The agenda was approved (N029) with the addition of a scheduling
discussion for the public review under item 5.  It was agreed to cover
the outstanding technical issues during the discussion on item 4,
first action.


2. Approval of record 11th meeting (6 August 2002) (N027)

The record was approved, with the correction that Scott Jameson was
the Chair of ISO/IEC JTC1.  The Convenor of the JTC1 Business Planning
Group was Ulrich Hartmann.

Bob observed that, although the minutes seemed to infer the public
review should start in November, we should move earlier. Karl observed
that from his notes of the 6 August meeting we had agreed to vote by
today whether to start the public review.   The meeting agreed that,
whilst it had been agreed that the specification and background would
be considered by the November Plenary of ISO/IEC JTC1, this should not
constrain the timing of the overall public comment process.

3. Status of moving web pages and mail list to ANSI

Bob reported that HTML pages were now provided on the ANSI site, and
linked to the OASIS server.  There had been some difficulties to
migrate the e-mail list server, and Karl agreed this could stay on the
OASIS system for the time being.

Bob would circulate the link to the new pages, and invited StdsReg
members to provide any comments or corrections.

ACTION 12/1:  All members to look at the new ANSI-hosted pages and
pass any comments to Bob.

4. Review of action items

4.2.1:  Karl Best prepare the introductory material
        for the specification; Bob Hager finalize the spec
        itself based on most recent input and also
        provide usage guidance.

Karl had not had the time to carry out his part of this action, but
would do so as soon as possible.  Bob introduced version 2.8 of the
specification, circulated that afternoon.

Bob's cover note had identified two technical issues as outstanding.
Duplicate designations within an organization was one - Martin agreed
to circulate some further details of the problem for the group's
understanding, but the issue could be resolved in the covering
guidance material rather than in the specification itself.   The other
was the date of most recent change to a given record content - Makx
explained that the date of the last change to the given record was
management information concerning the record, not information on the
recorded standard itself.  It was agreed this could be left for
discussion separately after the adoption of the specification.

Makx had two additional minor corrections on DC mapping and would
e-mail these.

ACTION 12/2:  Makx to provide Bob with DC mapping corrections.

Martin noted that standards jointly issued by ISO and ITU-T used
different numbering systems in each organization.  The meeting agreed
that this aspect could be considered in the context of the  guidance
material.

Karen noted as another example for the guidance material the provision
of information on how the specification could work with existing
databases.

Bob agreed to draft some additional guidance information, with a
technical description.  This should be reviewed and if possible
approved during the next meeting.

ACTION 12/3:  Bob to provide a first draft of the guidance material,
to be linked with Karl's draft introductory material, for comment by
the Committee.

It was agreed that Bob would prepare the version of the specification
for public comment immediately after the meeting (version 2.9).  Karl
would then send out a call for vote to the full membership (five days,
majority of votes cast), as to whether the Committee agreed this
version should now be sent for public review, as version 3.0.

ACTION 12/4:  Bob to prepare version 2.9 and Karl to submit it to
Committee vote.

4.2.2:  Bob Hager collect and distribute for comment a
         list of worldwide SDOs for public review.

Bob had circulated a list, on which Alan and John had already e-mailed
some comments, which Bob would consider. John suggested that the act
of mailing to SDOs could be split between ANSI and CEN/ISSS, and would
discuss this further with Bob.

It was agreed the public comment period should be 90 days;  Bob
volunteered to be the recipient of the comments.

4.3.1:  François put together a package to all JTC1 members
        that would include the spec and a cover letter with
        recommendations for further action.

François confirmed this action as ongoing.  He had messaged the JTC1
Business Planning Group with information on the initiative, and Ulrich
Hartmann had confirmed his agreement that the draft specification and
recommendations should be considered by the JTC1 Plenary.

5. Moving forward: start the public review

The launching of the public comment process would be the main action
item for the Committee in its next meeting.

In summary, this is the calendar for the upcoming review:

Before the next meeting:
- Bob finish v2.9
- Karl send out Call For Vote to decide if 2.9 can be sent out for
public review. Ballot is for five days; decision is majority of votes
cast
- Bob and Karl prepare introductory materials to be sent out with the
review; they will send this out for the committee to review before
next meeting
- Bob complete SDO mailing list

At the next meeting (3 Sept):
- Karl announce results of vote
- committee decides if introductory materials are adequate
- final decision to start public review


6. Any other business

None.

7.  Next meeting

This was agreed for Tuesday September 3 at the usual time (noon ET).
Bob agreed to host the call, caller information to be provided.




Best regards
John Ketchell
Director, CEN/ISSS - Information Society Standardization System

URL:http://www.cenorm.be/isss

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