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Subject: RE: [tac] Conference Call Frequency [EXT]

Jane, et al,

I think some kind of accommodation for meetings in general, and those that count for voting rights in particular would be a much needed improvement to our processes.

Difficulties supporting meetings go beyond just time-zone differences.  I often have conflicts with mandatory work meetings that conflict with OASIS meeting schedules.

Recording the meetings and using ballots to record votes for decisions would seem to be a reasonable accommodation.

I don't to what extent we can meet OASIS Open policies/procedures and virtualize the meetings that count toward voting eligibility, as well as those that discuss key topics (I've had to miss very many of these).  We'll have to hear from OASIS on this, but I would really like to find a way to extend our inclusiveness and opportunities to participate substantively.

Patrick Maroney
Principal - Cybersecurity
Chief Security Office
c 609.678.5613 |Ârx118r@att.com

-----Original Message-----
From: tac@lists.oasis-open.org <tac@lists.oasis-open.org> On Behalf Of JG
Sent: Wednesday, November 25, 2020 12:14 PM
To: Thompson, Dean <Dean.Thompson@anz.com>; tac@lists.oasis-open.org
Subject: Re: [tac] Conference Call Frequency [EXT]


This is a really good point... and, one that we've struggled with in the CTI TC. We solved that problem by holding the two sessions for the CTI TC Monthly Calls. The TAC TC is a smaller community; therefore it might be difficult to justify such a schedule.

Would a recording of Working sessions or Monthly calls be helpful for you? I'm just wondering how we can make the real-time dialogue more accessible to our TC members in Europe and Asia/Pacific.  I can't really capture all of the nuances of the discussions in the written Meeting Notes. If we record sessions you could listen at a time that would be convenient to you, then comment on the list.

We would have to work out a different strategy for enhancing cross-timezone/cross-region engagement during official actions. I'm thinking the Ballot process has proven to be the best for that. What do you think?

Jane Ginn

On 11/24/2020 5:07 PM, Thompson, Dean wrote:
> Hi!,
> If the intention is to make this count towards voting rights then I think we need to be respectful of the timezones that everyone is residing in.  For example, every TAC Monthly call that happens is approx. 2am to 3am local time for myself based in Australia.  In some cases I have been able to make it and sometimes fallen asleep waiting for it to start.  I get that the meeting time is dictated by the majority (of which I am in the minority based on my geo location), but if we want to start put working calls into the mix and we want to incorporate voting rights, then I think the timing of the meetings also need to be looked at.
> Regards,
> Dean
> -----Original Message-----
> From: tac@lists.oasis-open.org [mailto:tac@lists.oasis-open.org] On 
> Behalf Of Ms. Jane Ginn
> Sent: Wednesday, November 25, 2020 8:52 AM
> To: tac@lists.oasis-open.org
> Subject: [tac] Conference Call Frequency [EXT]
> TAC TC Members:
> During our last monthly call a suggestion was made to increase the frequency of our Working Calls to two times a month, along with our regular Monthly Call (held on the third Tuesday).
> Another option was considered to increase our Working Calls to every two weeks, and have them all count towards Voting Rights.  A comment was made that it would be easier for people to schedule if we made it two times a month on specified times/days with each call counting towards Voting Rights.
> We made a decision to reach out to the broader community for input on this matter.  I've put together a Doodle Poll to try to gauge the preferences of the full membership.  The link is below.  Please respond by December 12th so we can make a decision at our next full TC call on December 15th.
> https://urldefense.com/v3/__https://doodle.com/poll/z8y37qu9zmi88hwv?u
> tm_source=poll&utm_medium=link__;!!BhdT!xE7YUv9n2N3btzYC_pR87qsmgoiFYy
> bc-MWLNJfFPM1AtsfnfBJVGmkY9BwF8tNGwg$
> Best wishes for the holidays!
> Jane Ginn, Secretary
> jg@ctin.us
> "This e-mail and any attachments to it (the "Communication") is, unless otherwise stated, confidential, may contain copyright material and is for the use only of the intended recipient. If you receive the Communication in error, please notify the sender immediately by return e-mail, delete the Communication and the return e-mail, and do not read, copy, retransmit or otherwise deal with it. Any views expressed in the Communication are those of the individual sender only, unless expressly stated to be those of Australia and New Zealand Banking Group Limited ABN 11 005 357 522, or any of its related entities including ANZ Bank New Zealand Limited (together "ANZ"). ANZ does not accept liability in connection with the integrity of or errors in the Communication, computer virus, data corruption, interference or delay arising from or in respect of the Communication."

Jane Ginn, MSIA, MRP
Secretary, OASIS CTI TC
Sponsor, TAC TC
Sponsor, BP TC
001 (928) 399-0509

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