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Subject: Re: [ubl-comment] Further thoughts on Party data for 2.3
Please note, David, that UBL states nothing normative regarding processes.All of the swim-lane diagrams in UBL are merely documentary to illustrate the context of use of the document types.
It is the committee's expectation that all users of UBL will describe their own processes that may incorporate the use of UBL documents. Their use of our documents may lead to new requirements that users can submit through the public comment list (as you have been doing). I note that Roberto has recorded a candidate new business object for UBL 2.3 based on your email.
But it has always been the view of the committee that processes differ around the world and so it is not in the purview of the committee to specify any in particular. The only normative components are the information bundles (the business objects) and the XML schemas.
I hope this clarifies the role of the illustrative process diagrams in the UBL specification.
. . . . . . Ken At 2017-11-10 09:03 +0000, David Goodenough wrote:
Should it be a BusinessCard, which (currently) has no process associated with it, or a revision DigitalAgreement, which does have a process associated with it and must be acknowledged to complete it?There is still however the question of whether the IssueDate (the only date in the BusinessCard and DigitalAgreement objects) is the date the notice is issued or the date from which it is valid. If the latter the description needs updating, if the former then we need to add a ValidFrom date so that you can find the most recent object valid from before today.But this still touches on the question of whether all the (in this case Party) master data should be included in the other messages, or whether just a reference to the master data (i.e. the now current version from the previous paragraph). While UBL allows the abbreviated form in that many field are optional and there are various IDs that can be the lookup key, none of the narrative suggests this as a suggested or even valid way of using it and none of the examples use it.David On Thursday, 9 November 2017 22:18:22 GMT JAVEST by Roberto Cisternino wrote: Yes we are close,The issue with electronic business documents is similar to paper, the computer must be instructed to read party data and update master records if necessary, humans with paper can simply forget or skip such details.The availability of a specific message (BusinessCard) for communicating Party's info will facilitate the design of processes where the update of Party's info is covered by a precise transaction and business rules.Thanks Roberto Il 09/11/2017 21:46, Steve Capell ha scritto: I think we are saying the same thing.If I send an invoice that says "please pay to account xyz" then that is what the recipient should do. Even if their supplier file says that supplier has payment account pqrIt's a separate thing to send a business card (or better still, point to a registry that holds it) that says "please change your master file so that all future Payments go to xyz"Steven Capell Mob: 0410 437854On 10 Nov 2017, at 7:33 am, JAVEST by Roberto Cisternino <<mailto:roberto.cisternino@javest.com>roberto.cisternino@javest.com> wrote:I have few comments>The UBL invoice is a statement of transactional fact that is valid only in context of the specific invoice transaction and does not >imply any instruction to update master data. In the common business it is an error to ignore financial information (bank coordinates) provided along with the Invoice.For Party's legal name, address and Tax ID it is quite the same.Between well known trading partners it is common to receive an e-mail stating there have been a change in the company address, tax id or other data. The UBL BusinessCard holds Party information and is best suited for updating our partners with a new version of our business data/coordinates.The specific process and rules for using the BusinessCard are outside of scope of UBL, so implementers may decide to use the BusinessCard document together other transactions in the Billing process or other processes.The BusinessCard can be used into several processes: - Party Introduction process (just published online)- As part of other processes for communication of any business, legal, financial updates- As import/export format to/from business directoriesA business process (implementation) profile specification is the way to design this kind of business collaborations.Il 09/11/2017 11:18, steve capell ha scritto:Apologies in advance if I am stating the obvious here, but I think many of the discussions I have seen on this thread on this and similar topics may be confusing the idea of transaction data and master data.In my view* The UBL invoice is a statement of transactional fact that is valid only in context of the specific invoice transaction and does not imply any instruction to update master data. "Here is my invoice for $200, please pay it to my account xyz". * If the supplier has separately sent a business card with bank account details then that does not override the specific instruction in the invoice. it would update the master data record of the buyer and would be relevant for things like RCTI (recipient created tax invoice) - eg "thanks for your timesheet, we've paid $200 into the account we have on file for you"The only time you'd look to your master data record for whatever is the current bank account details for your supplier is of the invoice payment means said something like "as per my business card that you can find at this end point URL". Personally I think it would be good practice to say exactly that. not just for bank account details but also for shipping addresses etc. But for it to work, I think the invoice as to say "please pay as per my current business card" and not "please pay as i specify in this document"But UBL doesnt really (so far as I can see) have a means to say that.On 9 November 2017 at 21:01, David Goodenough <<mailto:david.goodenough@broadwellmanor.co.uk>david.goodenough@broadwellmanor.co.uk> wrote:This morning I got a letter from one of our suppliers saying that their bank details have changed. They were rather disorganized and the letter was dated 1st Nov and in the letter we were asked that all remittances from the 1st should go to the new bank! Quite what would have happened had we sent a payment between then and now is unspecified, and now long the old bank account still exists is likewise unspecified.Now this not only has relevance to new invoices that we might receive from them, but also to existing ones. By this letter they are changing existing invoices retrospectively. How would that be expressed in UBL? Should the invoices be canceled and reissued - we have some that are not due for payment until the end of March but which we received last month?The other thing that this letter raises and that seems to be missing from the existing Party data is a valid-from date. There is an issue date on the BusinessCard and DigitalAgreement objects, which I suppose could be used as a valid-from date, but that would the need the description tightening up a bit as the current description and name suggests that in the case above had they been more organized and sent the letter in advance of the change it would have been the letter date rather than the change date.This brings to mind the whole question of whether the detail of the Party information should really be repeated on every other object, or whether some identifier (in old paper speak an account number) needs to be agreed as part of the DigitalAgreement (and its subsequent revisions possibly by BusinessCard) from then on the other documents only the identifier is given. The receiver then uses the time qualified version of the Party data in the agreement for any actions that need the information in the Party data. By time qualified I mean the most recent version where the valid-from date is less than today.Now I can hear the response even as I type this. This is subject to the profile and the paper agreement that went with it. In my world there are no paper agreements (and no lawyers). What I am looking for is the right UBL way to do this, if you like some kind of default profile, or at least a narrative describing a suitable and functionally complete approach.David
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