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Subject: Re: [ubl-csc] Montreal meeting logistics


Absolutely, I would welcome an additional joint meeting.
Regards
Mavis

> Hi,
> 
> I'd like to make one other request if I may: an additional LC/NDR joint 
> meeting towards
> the end of the conference.  In general I believe LC and NDR work would 
> benefit from
> more joint discussion time.  Definitely at the last F2F there were 
> several questions that
> would have benefitted from real time NDR input (digital signatures come 
> to mind).  Since
> we only had one joint meeting scheduled (which was derailed a bit by 
> other scheduling
> collisions and logistics) we didn't get a chance to discuss or resolve 
> some of those questions
> at that time.  A specific joint meeting later in this schedule would 
> help us achieve faster
> closure on some of the issues that come up during the meeting that 
> require a joint
> perspective for resolution.
> 
> Are the NDR Chairs agreeable to this?
> 
> -Anne
> 
> jon.bosak@sun.com wrote:
> 
> >Makes sense.  So assuming that NDR will want the phone Wednesday
> >morning for the same reason, that means that it's NDR that will
> >have to take an early lunch so that the LSC can use the phone room
> >that day.  It also means that NDR will have to use a time that's
> >different from their usual slot (because LSC will be using 11-noon
> >Eastern which is 8-9 a.m. in California).  Start the call at 1
> >p.m. in Montreal, maybe?
> >
> >Jon
> >
> >   Date: Thu, 10 Jul 2003 16:35:30 -0700
> >   From: Anne Hendry <anne.hendry@sun.com>
> >   CC: ubl-csc@lists.oasis-open.org
> >
> >   Hi Jon,
> >
> >   Tuesdays and Fridays are the usual LC call days (Tuesday is the regular
> >   LC call and Friday is the one with the three .80 review teams).  So in
> >   Tim's absence I'd like to request the phone for LC on those mornings.
> >   Our usual call times are 11:00 EST, but that could be made earlier if
> >   the need arose, since I think most Pacific Time Zone members will be
> >   at the F2F.
> >
> >   -Anne
> >
> >   jon.bosak@sun.com wrote:
> >
> >   >UBL Chairs,
> >   >
> >   >I'm starting to finalize the logistics for the UBL meeting in
> >   >Montreal; see message below, which is going out with this mail.
> >   >
> >   >Expenses will be helped a lot if we can get by with just one
> >   >conference phone, so I'd like the NDRSC and LCSC chairs to try to
> >   >arrange their agendas in a way that will make this possible.
> >   >Given that we've only been promised two rooms and that we've
> >   >scheduled a Liaison SC meeting/concall for 11 a.m. Montreal time
> >   >on Wednesday 30 July, this means that our phone utilization matrix
> >   >starts out looking something like this:
> >   >
> >   >   Mon 7/28 09h15-13h00 Opening plenary
> >   >            13h00-17h00 Phone available
> >   >
> >   >   Tue 7/29 No phone scheduled yet
> >   >
> >   >   Wed 7/30 09h00-11h00 Phone available
> >   >            11h00-12h00 Liaison SC call
> >   >            13h00-17h00 Phone available
> >   >
> >   >   Thu 7/31 No phone scheduled yet
> >   >
> >   >   Fri 8/01 No phone scheduled yet
> >   >
> >   >Note one important wrinkle: since we've only got two rooms, the
> >   >LSC will have to evict one of the SCs for the call 11-noon on
> >   >Wednesday.  (Excuse me, I mean that one of the SCs will be taking
> >   >an early lunch.)  The question is, which SC?  And the answer is,
> >   >whichever one needs to use the phone line that day.  You guys need
> >   >to sort out which one that's going to be.
> >   >
> >   >I'm not sure whether we should try for dial-in to the closing
> >   >plenary.  Let's wait and see what it would cost before we decide.
> >   >
> >   >Jon
> >   >
> >   >==================================================================
> >   >
> >   >To: TSBosse@aol.com, jharnad@idealliance.org,
> dee.schur@oasis-open.org,
> >   >        carol.geyer@oasis-open.org, scott.mcgrath@oasis-open.org
> >   >Subject: Montreal UBL meeting logistics
> >   >
> >   >Hello OASIS and IDEAlliance Folks,
> >   >
> >   >It's time to finish up our plans for the UBL meeting to be hosted
> >   >by IDEAlliance the week preceding the Extreme Markup conference in
> >   >Montreal.  I've appended a couple of messages from February that
> >   >summarize what we agreed on.
> >   >
> >   >Scott:
> >   >
> >   >   Since two members of the TC have committed to bringing
> >   >   projectors, and all the members are being told to bring their
> >   >   own extension cords, it appears that our expenses charged
> >   >   through the hotel will be as follows:
> >   >
> >   >    - A couple of flip charts on easels.  White boards would of
> >   >      course be even better if the hotel happens to have them.
> >   >
> >   >    - A conference phone for several days (we're not exactly sure
> >   >      which days yet, but certainly Monday and Wednesday).  We
> >   >      generally try to provide dial-in for the closing plenary on
> >   >      Friday, but we can't decide this till we know what it will
> >   >      cost.  It would be great to have this information ASAP so
> >   >      that we can finalize our published meeting agenda.
> >   >
> >   >    - An outside line.  We will follow your advice and get someone
> >   >      from outside to call in to make the connection.
> >   >
> >   >    - It is possible that we will need a second phone and a second
> >   >      outside line.  I'm going to encourage the subcommittees to
> >   >      arrange their agendas so that this is not necessary, but
> >   >      it's a possibility.
> >   >
> >   >   I'm assuming from your message quoted below that you need for
> >   >   the people who will be attending the meeting in person to
> >   >   contact you directly with their contact info and a statement
> >   >   that they are committed to sharing the expenses.  Is there any
> >   >   particular form in which you'd like them to put this
> >   >   information?
> >   >
> >   >Tanya:
> >   >
> >   >   I don't have a head count yet (we should have that by early
> >   >   next week), but nothing has happened to change the estimates I
> >   >   provided back in February; see below.  It would help in
> >   >   planning the agenda if we knew for sure that the two rooms
> >   >   would be next to or at least near one another.  Can this be
> >   >   confirmed with the hotel?
> >   >
> >   >   Two other key questions for you:
> >   >
> >   >    - What is the cost of phones and phone lines?
> >   >
> >   >    - I can arrange to bring a Polycom conference phone from Sun;
> >   >      this could save us a chunk of money, but will the hotel let
> >   >      us use it?
> >   >
> >   >Jon
> >   >
> >   >==================================================================
> >   >
> >   >Date: Fri, 28 Feb 2003 09:19:46 -0800 (PST)
> >   >From: Jon Bosak <Jon.Bosak@sun.com>
> >   >Subject: [ubl] Second August meeting tally
> >   >To: ubl@lists.oasis-open.org
> >   >Cc: TSBosse@aol.com, jharnad@idealliance.org,
> dee.schur@oasis-open.org,
> >   >        carol.geyer@oasis-open.org, scott.mcgrath@oasis-open.org
> >   >
> >   >UBL TC and IDEAlliance/OASIS folks,
> >   >
> >   >Of 14 people indicating a preference in the second round of
> >   >polling on the question of where to hold the UBL TC meeting 28
> >   >August through 1 September 2003, 9 were in favor of Montreal and 5
> >   >were in favor of D.C.  Since the earlier poll also revealed a
> >   >strong preference for Montreal, I think we're about decided on
> >   >this.
> >   >
> >   >Before we move to formal approval, I would like to check one more
> >   >time with everyone that we are clear on the following:
> >   >
> >   > - IDEAlliance will provide a room for 25 and a room for 15 at the
> >   >   Montreal Hilton from Monday 8/28 at 9 a.m. through Friday 9/1
> >   >   at 1 p.m.
> >   >
> >   > - Stig and Mark will do their best to bring projectors
> >   >
> >   > - OASIS and IDEAlliance will arrange for phones, phone lines,
> >   >   flip charts, and (if necessary) projectors, the cost to be
> >   >   borne by the UBL participants
> >   >
> >   > - OASIS will provide invoices for the cost of the extras so that
> >   >   we all have something to submit on expense accounts
> >   >
> >   >Please let us know by COB Monday 3 March if any of these
> >   >assumptions are incorrect.
> >   >
> >   >Jon
> >   >
> >   >
> >   >From: "Scott McGrath" <scott.mcgrath@oasis-open.org>
> >   >To: <jon.bosak@sun.com>, <ubl@lists.oasis-open.org>
> >   >Cc: <dee.schur@oasis-open.org>, <carol.geyer@oasis-open.org>
> >   >Subject: RE: Second August meeting tally
> >   >Date: Fri, 28 Feb 2003 17:04:09 -0500
> >   >
> >   >Jon et al,
> >   >
> >   >The easiest way to handle the cost sharing is for all willing
> >   >participants to email me their commitment to share the expense-with
> >   >their contact information.  Then, I will contract with the hotel,
> >   >accept the expenses from the hotel and give all an invoice for their
> >   >equal share.  You can then go to our on-line credit card system, enter
> >   >your invoice # and credit card info to pay the invoice.
> >   >
> >   >Each participants final expense won't be known until we get closer and
> >   >know what expenses I'll be incurring on your behalf, and how many will
> >   >share the expense.  I think it fair to give you as much advanced
> >   >warning, but we know the expense decisions are yours to make.  I. E.
> >   >Do you need to pay for 0,1 or 2 projectors etc.  A word of warning,
> >   >based on experience...If at all possible, arrange for someone outside
> >   >the hotel to call into the conference room phone and patch the call
> >   >into the conference  system (I can advise how to do that).  Outbound
> >   >calls from hotels-especially conference room phones are
> >   >extraordinarily expensive!
> >   >
> >   >I hope this helps,
> >   >
> >   >Scott McGrath
> >   >Director Member Services
> >   >
> >   >You may leave a Technical Committee at any time by visiting
> http://www.oasis-open.org/apps/org/workgroup/ubl-
csc/members/leave_workgroup.php
> >   >
> >   >  
> >   >
> >
> >
> >
> >   You may leave a Technical Committee at any time by visiting
> http://www.oasis-open.org/apps/org/workgroup/ubl-
csc/members/leave_workgroup.php
> >
> >
> >  
> >
> 
> 
> 
> You may leave a Technical Committee at any time by visiting
> http://www.oasis-open.org/apps/org/workgroup/ubl-
csc/members/leave_workgroup.php
> 




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