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Subject: Re: [ubl-csc] Montreal meeting logistics
Absolutely, I would welcome an additional joint meeting. Regards Mavis > Hi, > > I'd like to make one other request if I may: an additional LC/NDR joint > meeting towards > the end of the conference. In general I believe LC and NDR work would > benefit from > more joint discussion time. Definitely at the last F2F there were > several questions that > would have benefitted from real time NDR input (digital signatures come > to mind). Since > we only had one joint meeting scheduled (which was derailed a bit by > other scheduling > collisions and logistics) we didn't get a chance to discuss or resolve > some of those questions > at that time. A specific joint meeting later in this schedule would > help us achieve faster > closure on some of the issues that come up during the meeting that > require a joint > perspective for resolution. > > Are the NDR Chairs agreeable to this? > > -Anne > > jon.bosak@sun.com wrote: > > >Makes sense. So assuming that NDR will want the phone Wednesday > >morning for the same reason, that means that it's NDR that will > >have to take an early lunch so that the LSC can use the phone room > >that day. It also means that NDR will have to use a time that's > >different from their usual slot (because LSC will be using 11-noon > >Eastern which is 8-9 a.m. in California). Start the call at 1 > >p.m. in Montreal, maybe? > > > >Jon > > > > Date: Thu, 10 Jul 2003 16:35:30 -0700 > > From: Anne Hendry <anne.hendry@sun.com> > > CC: ubl-csc@lists.oasis-open.org > > > > Hi Jon, > > > > Tuesdays and Fridays are the usual LC call days (Tuesday is the regular > > LC call and Friday is the one with the three .80 review teams). So in > > Tim's absence I'd like to request the phone for LC on those mornings. > > Our usual call times are 11:00 EST, but that could be made earlier if > > the need arose, since I think most Pacific Time Zone members will be > > at the F2F. > > > > -Anne > > > > jon.bosak@sun.com wrote: > > > > >UBL Chairs, > > > > > >I'm starting to finalize the logistics for the UBL meeting in > > >Montreal; see message below, which is going out with this mail. > > > > > >Expenses will be helped a lot if we can get by with just one > > >conference phone, so I'd like the NDRSC and LCSC chairs to try to > > >arrange their agendas in a way that will make this possible. > > >Given that we've only been promised two rooms and that we've > > >scheduled a Liaison SC meeting/concall for 11 a.m. Montreal time > > >on Wednesday 30 July, this means that our phone utilization matrix > > >starts out looking something like this: > > > > > > Mon 7/28 09h15-13h00 Opening plenary > > > 13h00-17h00 Phone available > > > > > > Tue 7/29 No phone scheduled yet > > > > > > Wed 7/30 09h00-11h00 Phone available > > > 11h00-12h00 Liaison SC call > > > 13h00-17h00 Phone available > > > > > > Thu 7/31 No phone scheduled yet > > > > > > Fri 8/01 No phone scheduled yet > > > > > >Note one important wrinkle: since we've only got two rooms, the > > >LSC will have to evict one of the SCs for the call 11-noon on > > >Wednesday. (Excuse me, I mean that one of the SCs will be taking > > >an early lunch.) The question is, which SC? And the answer is, > > >whichever one needs to use the phone line that day. You guys need > > >to sort out which one that's going to be. > > > > > >I'm not sure whether we should try for dial-in to the closing > > >plenary. Let's wait and see what it would cost before we decide. > > > > > >Jon > > > > > >================================================================== > > > > > >To: TSBosse@aol.com, jharnad@idealliance.org, > dee.schur@oasis-open.org, > > > carol.geyer@oasis-open.org, scott.mcgrath@oasis-open.org > > >Subject: Montreal UBL meeting logistics > > > > > >Hello OASIS and IDEAlliance Folks, > > > > > >It's time to finish up our plans for the UBL meeting to be hosted > > >by IDEAlliance the week preceding the Extreme Markup conference in > > >Montreal. I've appended a couple of messages from February that > > >summarize what we agreed on. > > > > > >Scott: > > > > > > Since two members of the TC have committed to bringing > > > projectors, and all the members are being told to bring their > > > own extension cords, it appears that our expenses charged > > > through the hotel will be as follows: > > > > > > - A couple of flip charts on easels. White boards would of > > > course be even better if the hotel happens to have them. > > > > > > - A conference phone for several days (we're not exactly sure > > > which days yet, but certainly Monday and Wednesday). We > > > generally try to provide dial-in for the closing plenary on > > > Friday, but we can't decide this till we know what it will > > > cost. It would be great to have this information ASAP so > > > that we can finalize our published meeting agenda. > > > > > > - An outside line. We will follow your advice and get someone > > > from outside to call in to make the connection. > > > > > > - It is possible that we will need a second phone and a second > > > outside line. I'm going to encourage the subcommittees to > > > arrange their agendas so that this is not necessary, but > > > it's a possibility. > > > > > > I'm assuming from your message quoted below that you need for > > > the people who will be attending the meeting in person to > > > contact you directly with their contact info and a statement > > > that they are committed to sharing the expenses. Is there any > > > particular form in which you'd like them to put this > > > information? > > > > > >Tanya: > > > > > > I don't have a head count yet (we should have that by early > > > next week), but nothing has happened to change the estimates I > > > provided back in February; see below. It would help in > > > planning the agenda if we knew for sure that the two rooms > > > would be next to or at least near one another. Can this be > > > confirmed with the hotel? > > > > > > Two other key questions for you: > > > > > > - What is the cost of phones and phone lines? > > > > > > - I can arrange to bring a Polycom conference phone from Sun; > > > this could save us a chunk of money, but will the hotel let > > > us use it? > > > > > >Jon > > > > > >================================================================== > > > > > >Date: Fri, 28 Feb 2003 09:19:46 -0800 (PST) > > >From: Jon Bosak <Jon.Bosak@sun.com> > > >Subject: [ubl] Second August meeting tally > > >To: ubl@lists.oasis-open.org > > >Cc: TSBosse@aol.com, jharnad@idealliance.org, > dee.schur@oasis-open.org, > > > carol.geyer@oasis-open.org, scott.mcgrath@oasis-open.org > > > > > >UBL TC and IDEAlliance/OASIS folks, > > > > > >Of 14 people indicating a preference in the second round of > > >polling on the question of where to hold the UBL TC meeting 28 > > >August through 1 September 2003, 9 were in favor of Montreal and 5 > > >were in favor of D.C. Since the earlier poll also revealed a > > >strong preference for Montreal, I think we're about decided on > > >this. > > > > > >Before we move to formal approval, I would like to check one more > > >time with everyone that we are clear on the following: > > > > > > - IDEAlliance will provide a room for 25 and a room for 15 at the > > > Montreal Hilton from Monday 8/28 at 9 a.m. through Friday 9/1 > > > at 1 p.m. > > > > > > - Stig and Mark will do their best to bring projectors > > > > > > - OASIS and IDEAlliance will arrange for phones, phone lines, > > > flip charts, and (if necessary) projectors, the cost to be > > > borne by the UBL participants > > > > > > - OASIS will provide invoices for the cost of the extras so that > > > we all have something to submit on expense accounts > > > > > >Please let us know by COB Monday 3 March if any of these > > >assumptions are incorrect. > > > > > >Jon > > > > > > > > >From: "Scott McGrath" <scott.mcgrath@oasis-open.org> > > >To: <jon.bosak@sun.com>, <ubl@lists.oasis-open.org> > > >Cc: <dee.schur@oasis-open.org>, <carol.geyer@oasis-open.org> > > >Subject: RE: Second August meeting tally > > >Date: Fri, 28 Feb 2003 17:04:09 -0500 > > > > > >Jon et al, > > > > > >The easiest way to handle the cost sharing is for all willing > > >participants to email me their commitment to share the expense-with > > >their contact information. Then, I will contract with the hotel, > > >accept the expenses from the hotel and give all an invoice for their > > >equal share. You can then go to our on-line credit card system, enter > > >your invoice # and credit card info to pay the invoice. > > > > > >Each participants final expense won't be known until we get closer and > > >know what expenses I'll be incurring on your behalf, and how many will > > >share the expense. I think it fair to give you as much advanced > > >warning, but we know the expense decisions are yours to make. I. E. > > >Do you need to pay for 0,1 or 2 projectors etc. A word of warning, > > >based on experience...If at all possible, arrange for someone outside > > >the hotel to call into the conference room phone and patch the call > > >into the conference system (I can advise how to do that). Outbound > > >calls from hotels-especially conference room phones are > > >extraordinarily expensive! > > > > > >I hope this helps, > > > > > >Scott McGrath > > >Director Member Services > > > > > >You may leave a Technical Committee at any time by visiting > http://www.oasis-open.org/apps/org/workgroup/ubl- csc/members/leave_workgroup.php > > > > > > > > > > > > > > > > > You may leave a Technical Committee at any time by visiting > http://www.oasis-open.org/apps/org/workgroup/ubl- csc/members/leave_workgroup.php > > > > > > > > > > > > You may leave a Technical Committee at any time by visiting > http://www.oasis-open.org/apps/org/workgroup/ubl- csc/members/leave_workgroup.php >
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