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Subject: Re: [ubl-dev] Rectification invoices
Folks Just to note, a CreditAdvice and DebitAdvice are to be included in UBL 2.0. Likely to enter a public review period in December this year these might, we hope, be available for use a year or so from now. In the meantime I agree, personally, that it is best to correct over- and underpayments in some other way than overloading the UBL 1.0 Invoice, perhaps using paper processes if the UBL Invoice itself has been implemented to replace a paper process. However, I get the impression in my own country (UK) that the tax people (VAT C&E) strongly discourage 'mixed-processes' so maybe one might want to consider if mixing paper corrections with processing of electronic invoices is 'allowed' - just an opinion (no liability accepted if enquiries made cause more trouble than they solve). Stephen Green ----- Original Message ----- From: "Fulton Wilcox" <fulton.wilcox@coltsnecksolutions.com> To: "'Jorge Ortiz Claver'" <jorge.ortiz@tirea.es> Cc: <ubl-dev@lists.oasis-open.org> Sent: Thursday, October 06, 2005 3:29 AM Subject: RE: [ubl-dev] Rectification invoices Jorge: In my experience, typically the seller's system would issue a new invoice with a new document identity, while reversing the erroneous invoice with a credit. From an eBusiness perspective/UBL perspective, the replacement invoice would merely be another invoice instance, with perhaps "replacement" referenced in a comment field. It would therefore not require a new document type/variant. On the buy side, electronic payables entities (e.g., I have in mind several major auto companies) typically will not accept either electronic credit transactions nor "change" invoices (i.e., a corrected invoice with the same document identity as its predecessor). Indeed, for all practical purposes credits and adjustments have to be handled offline, because of the many process complexities in their payables process. There is one U.S. automobile manufacturer that will accept replacement invoices - i.e., they pay the last version received, and in that scenario there is no need for a different UBL document or variant. I'm not sure that adding to UBL would address these back office issues. Indeed, if anyone is thinking about implementing a Six Sigma error minimization program, invoicing is a great place to start, because backing out bad invoice data is an ugly job. Regards, Fulton Wilcox Colts Neck Solutions LLC -----Original Message----- From: Jorge Ortiz Claver [mailto:jorge.ortiz@tirea.es] Sent: Tuesday, October 04, 2005 4:27 AM To: ubl-dev@lists.oasis-open.org Subject: [ubl-dev] Rectification invoices Hi, The third-party billing system Iīm working in itīs supposed to work with UBL standards. Everything is fine till I need to generate rectification invoices. Iīve been reading in ubl-dev forum some threads (November 2004) where this issue is discussed but I canīt find which was the final resolution for this problem. Someone said the AdditionalDocumentReference can be used in order to reference the original invoice ID and that the InvoiceTypeCode should specify the invoice is a rectification of a previous one. Someone purposed to include a CorrectionReasonCode and CreditReasonCode tags but it seems like there werenīt include in final 1.0 release. Which is the better way to emit this kind of invoices? Will it be supported in 1.1/2.0? In that case, when will that version be available? Regards, Jorge --------------------------------------------------------------------- This publicly archived list supports open discussion on implementing the UBL OASIS Standard. To minimize spam in the archives, you must subscribe before posting. [Un]Subscribe/change address: http://www.oasis-open.org/mlmanage/ Alternately, using email: list-[un]subscribe@lists.oasis-open.org List archives: http://lists.oasis-open.org/archives/ubl-dev/ Committee homepage: http://www.oasis-open.org/committees/ubl/ List Guidelines: http://www.oasis-open.org/maillists/guidelines.php Join OASIS: http://www.oasis-open.org/join/ --------------------------------------------------------------------- This publicly archived list supports open discussion on implementing the UBL OASIS Standard. To minimize spam in the archives, you must subscribe before posting. [Un]Subscribe/change address: http://www.oasis-open.org/mlmanage/ Alternately, using email: list-[un]subscribe@lists.oasis-open.org List archives: http://lists.oasis-open.org/archives/ubl-dev/ Committee homepage: http://www.oasis-open.org/committees/ubl/ List Guidelines: http://www.oasis-open.org/maillists/guidelines.php Join OASIS: http://www.oasis-open.org/join/
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