SV: [ubl-psc] AccountingSupplierParty and AccountingCustomerParty

["Peter L. Borresen" <plb@ebconnect.dk>]

Dear Roberto and Oriol

The Party model in UBL 2.0 is a static, qualified party model. A party is a
role and is defined by which documents it sends and receives. This is all
well defined in the UBL 2.0 documentation.

All parties can act on behalf of another part. The party that is legal
responsible for the action is stated in Party legal entity. The
AccountingSupplierParty is ALLWAYS the issuer of the invoice, but the party
legalEntity may differ from the Party specified. We can have a buyerparty x
who is purchasing something for company y. In this case the company
registration number (PartyTaxScheme.CompanyID) for the buyer will not be the
same as for the buyers legal entity. The same thing applies for all other
parties in the model. There may be a need to clear this a bit in the
definitions, and maybe we also need the extend the party legalEntity..

"Registration ID of a national business register" is not provided by UBL. In
Denmark the VAT number is used, the same applies for "Registration ID of
particular registers", and License ID. 


Best regards

Peter


-----Oprindelig meddelelse-----
Fra: Oriol Bausą [mailto:ORIOL@INVINET.ORG] 
Sendt: 16. december 2009 11:24
Til: UBL PSC
Emne: Re: [ubl-psc] AccountingSupplierParty and AccountingCustomerParty

Hi Roberto, I share your vision, and I have had the same issues when dealing
with outsourcing, Oriol

El 15/12/2009, a las 14:55, Roberto Cisternino escribió:

> Hello PSC,
>
> I am seriously confused by recent clarifications I obtained during the 
> last PSC meetings about the issuer party of the invoice, the party 
> legal entity information and accounting parties (supplier or 
> customer).
>
> I find there is some confusion (that could be in my mind of course) 
> but I hope you can explain me better.
>
> Here below I provide you my understanding, ideas and requirements 
> coming from real world use cases, then you could please try to 
> understand where are the mistakes:
>
> 1) The Accounting Supplier Party and the Accounting Customer Party are 
> either parties required to be mentioned into an Invoice and registered 
> as part of the bookkeeping into accounting records.   These are the  
> parties involved in to VAT or other taxes.
>
> Specifically the AccountingSupplierParty is requested (in some
> cases) to
> provide legal entity information into the Invoice, for example:
>
> - Registration ID of a national business register (e.g. Chambre of
> Commerce)
This is not provided by UBL - in Denmark the VAT number is used

> - Registration ID of particular registers (Building Architect
> Association...)
> - Licence ID (e.g. Import/Export license)
>
> 2) The PartyLegalEntity are legal information referred to the upper 
> Party
>   (the party wrapping the PartyLegalEntity info)
>
>     The legal information are related to the legal entity of the same 
> company, not to another third party !!!
>     Example: The legal address and registration ID of the Party's 
> corporate.
>
> 3) The Issuer of an Invoice is "usually" the same party as the
>    AccountingSupplierParty, but when the invoicing process is 
> outsourced the outsourcing it is another party.
>    The issued Invoice, by law, is still required to mention the same 
> original
>    AccountingSupplierParty and not the invoicing outsourcer.
>
>    The outsourcer issues the invoice on behalf of the supplier, but 
> the
>    outsourcer DO NOT substitutes the supplier from the legal point of 
> view.
>
>    The ONLY case when the Invoice issuer (outsourcer) appears as a 
> Legal
>    Entity on behalf of the AccountingSupplierParty, is the case of the
>    LegalRepresentative when playing the additional role of the issuer 
> party.
>
> I am sorry but I have to desagree your vision because:
>
> 1) The PartyLegalEntity can just contain legal information of the 
> upper
>     Party (Party that wraps the legal info)
>
> 2) The IssuerParty needs to be created separately, as the party legal
>     information are reserved for the AccountingSupplierParty and are 
> often
>     required.  The issuer is not responsible for Tax and is not 
> representing
>     legally the supplier at all...
>
>    The Issuer information is requested by some EU public 
> administrations
>    or financial control authorities to verify the issuer is compliant 
> with
>    national or European regulations.
>
> Thank you for any further clarification
>
> Roberto
>
>
> --
> * JAVEST by Roberto Cisternino
> *
> * Document Engineering Services Ltd. - Alliance Member
> * UBL Italian Localization SubCommittee (ITLSC), co-Chair
> * UBL Online Community editorial board member (ubl.xml.org)
> * Italian UBL Advisor
>
>   Roberto Cisternino
>
>   mobile: +39 328 2148123
>   skype:  roberto.cisternino.ubl-itlsc
>
> [UBL Technical Committee]
>     http://www.oasis-open.org/committees/ubl
>
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>     http://ubl.xml.org
>
> [UBL International Conferences]
>     http://www.ublconference.org
>
> [UBL Italian Localization Subcommittee]
>     http://www.oasis-open.org/committees/ubl-itlsc
>
> [Iniziativa divulgativa UBL Italia]
>     http://www.ubl-
> italia.org<tim_mcgrath.vcf>-------------------------------------------
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