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Subject: [ubl] TC attendance and quorums

UBL TC members,

The increase in UBL participation over the last few months, while
certainly welcome, has made it harder to maintain our requirement
for physical attendance at the quarterly face-to-face TC meetings,
and as a result, we're finding it difficult to achieve a quorum at
these meetings.

Here's what I think we should do.

1. Hold dial-in sessions during the opening and closing TC
   plenaries.  This will allow the phone participation of distant
   members to count toward achieving a quorum and sometimes allow
   us to make formal decisions at meetings where the number of
   members attending in person would not otherwise suffice to
   constitute a quorum.

2. Authorize the Chairs Subcommittee to handle meeting logistics
   in the middle of the meeting week between opening and closing
   plenary sessions and at any time the plenary is assembled
   without a quorum.

3. Authorize the voting members assembled at a regularly scheduled
   but nonquorate TC meeting to operate as an ad hoc subcommittee
   of the whole chaired by the chair of the TC or in his absence
   the vice chair of the TC and authorized to form resolutions for
   proposal to the whole TC via email or when next a quorum is

4. Add to the TC the SC members who are not currently TC members
   so that the membership of the TC includes everyone involved in
   the work.

Discussion, anyone?

Jon Bosak

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