Subject: Procedural housecleaning 2: TC rules
UBL members, This should be read in conjunction with the accompanying message regarding subcommittee rules. As part of the effort to put all of our procedures in one place, I've assembled the following from various resolutions we've adopted over the last two years relating to the conduct of the TC itself. These rules supplement the OASIS TC process and the default procedures given in Robert's. The original resolutions can be found in the following documents: Minutes of the OASIS UBL TC Meeting, 2001.10.29-11.01 6 November 2001 http://lists.oasis-open.org/archives/ubl/200111/msg00005.html Creation of TC vice chair position 19 December 2001 http://lists.oasis-open.org/archives/ubl/200112/msg00014.html TC membership, attendance, and quorums 16 September 2002 http://lists.oasis-open.org/archives/ubl/200209/msg00000.html Unlike the proposed rules for subcommittees, the draft below doesn't represent anything new; it just pulls together the existing rules in a form that can be posted in one place. I have had to do a little editorial joinery work to put them in this form, so someone should check the language against the original sources above to make sure that I haven't inadvertently changed something. Jon ================================================================== STANDING RULES FOR THE OASIS UBL TC 1. Email voting The chair of the TC is authorized to place before the TC resolutions pertaining to the operation of the TC for disposition by electronic mail voting as specified in the OASIS TC process. 2. TC vice chair The duties of the UBL TC vice chair are: a. To serve as chair pro tem. of the UBL TC in the absence of the UBL TC chair. b. To participate in the UBL Marketing, Liaison, and Administration Subcommittees as a member ex officio. 3. UBL TC meetings a. Whenever physically possible, a portion of each face-to-face UBL TC plenary opening session and closing session shall be conducted in a manner that allows distant voting members to participate by phone. The presence of a voting member during the dial-in portion of a TC meeting shall be considered to satisfy the requirements of the OASIS TC process regarding meeting attendance. A TC meeting that is quorate during the dial-in period shall be considered quorate for the duration of the call. Observers shall be allowed to call in to TC meetings only by invitation of the TC chair or vice chair. b. When subcommittees are meeting between plenary sessions of a UBL TC meeting, and in any regularly scheduled and noticed but inquorate UBL TC meeting, the UBL Chairs Subcommittee shall be authorized to decide issues relating to meeting logistics. If the Chairs Subcommittee fails to achieve a quorum, logistical decisions shall be made by the UBL TC chair or vice chair. c. The voting members assembled at a regularly scheduled and noticed but inquorate TC meeting shall be authorized to operate as an ad hoc subcommittee of the whole, chaired by the chair of the TC or, in his absence, the vice chair of the TC.