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Subject: UBL TC 2004 meeting schedule
UBL members, At its meeting 5 November 2003 in San Francisco, the UBL Liaison Subcommittee recommended the following TC meeting schedule for calendar year 2004: 23-27 Feb 2004 hosted by LMI in Washington, D.C. 10-14 May 2004 hosted by CECID (HKU) in Hong Kong 16-20 August 2004 hosted by the Danish Bankers Association in Copenhagen 1-5 November 2004 hosted by Sun Microsystems in San Francisco This schedule was discussed and approved by TC members present in the closing plenary of the San Francisco meeting 7 November. I am now putting this schedule before you for approval. If you have no objection to adopting this TC meeting schedule for 2004, do nothing. If you are a voting member and you object to the adoption of this schedule, please register that objection with mail to the list ubl@lists.oasis-open.org no later than COB 17 November 2003. If you have been following this item closely and are wondering what happened to the "charter revision" I thought necessary for approval of this item, continue below for more. Jon Bosak Chair, OASIS UBL TC ================================================================== Explanation for those who attend closely to our process: I have been operating for quite a long time now on the assumption that we hardwired into our TC charter a requirement to hold two meetings a year on the west coast of the U.S., one meeting a year on the east coast of the U.S., and one meeting a year in Europe. After rooting around in ancient email for a bit, I've come to the conclusion that somewhere along the way I mistakenly conflated two items relating to scheduling into a "rule" that we never actually adopted. Under current OASIS TC process, every OASIS TC is required to announce its intended meeting schedule in the initial call for participants. Pursuant to this requirement, the UBL TC call for participation sent by Karl Best 12 September 2001 (which was, I believe, the first ever sent under the current process) contained the following: It is the intention of the sponsors of the TC to adopt a meeting schedule that will maximize contact between the persons engaged in the UBL work, business experts engaged in the work of UN/CEFACT and ANSI ASC X12 core components discovery and analysis, and persons engaged in the work of other organizations attempting to define standard XML business grammars. Prospective participants in the UBL TC should be ready to commit to a schedule calling for as many as four meetings annually in North America and as many as two meetings annually in Europe or Asia. A little later, at our first meeting as an OASIS TC, we adopted (1 November 2001) the following resolution: 8. That the current chair of the TC shall attempt to create a meeting plan for the coming year and submit this plan to the TC for approval in email, using (if practical) software available on the web for scheduling meetings and taking this rough outline as a basis for further negotiation: Jan/Feb 2002 U.S. West Coast Apr/May 2002 Europe (perhaps with XML Europe 2002) Jul/Aug 2002 U.S. West Coast Sep/Oct 2002 U.S. East Coast Here we see the pattern that I (and, I think, several other people) later took as set in stone, but I can't find any place where we actually adopted it as a standing rule. I suspect that this is what we thought we were doing, but I can't find where we did. The language in the original call for participants clearly allows us to schedule meetings in Asia, so unless someone turns up a resolution to the contrary, no rules change appears to be required in order to adopt the schedule recommended above. Jon
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