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Subject: Minutes of Atlantic UBL TC call 06 July 2016 14:00UTC - voting meeting

Minutes of Atlantic UBL TC call 06 July 2016 14:00UTC - voting meeting


Atlantic teleconference:

  Oriol Bausa
  G. Ken Holman (convener)
  Ole Madsen

  Regrets received in advance:

   Andy Schoka

Pacific teleconference attendance:

  Kenneth Bengtsson
  G. Ken Holman (convener)
  Tim McGrath


    - the following should be used as a specific citation:
      OASIS Universal Business Language (UBL) v2.1 (ISO/IEC 19845:2015)
    - the following would be used for a general (any version) citation:
      OASIS UBL (ISO/IEC 19845)
    - the canonical documents are available in the OASIS repository:
    - the ISO/IEC catalogue entry is found at:
    - the ISO/IEC document and attachments are found at:


   Additions to events calendar: http://ubl.xml.org/events
    - European Commission
      Fifth annual conference on innovative public procurement
      26 October 2016 - Berlin

   Review of Pacific call minutes

   Review of Atlantic call minutes

  Membership status review

    - voting status is determined by the following:
      - existing voting members must not miss two consecutive meetings to
        maintain voting status
      - non-voting members must attend two consecutive meetings to obtain
        voting status
      - members formally on leave by prior request must not attend and
        their voting status is not impacted
    - committee officers (alphabetical):
      - Jon Bosak (secretary)
      - G. Ken Holman (co-chair)
      - Tim McGrath (co-chair)
    - current UBL TC voting member list (alphabetical) and relationships:
      - Oriol Bausa
        - Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation
      - Kenneth Bengtsson
        - Chair OASIS BDXR, Member OASIS ebXML
      - Kees Duvekot
        - Member OASIS BDXR
      - G. Ken Holman
        - Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT
      - Ole Madsen
        - DK Member CEN/TC440, CEN/TC440 Liaison JTC 1/SC 32
      - Tim McGrath
        - EESPA Observer CEN/TC434, AU Expert UN/CEFACT
      - Andy Schoka
        - Member ISO/TC204, US Member JTC 1/SC 32
    - active non-voting member
      - Roberto Cisternino
    - members approaching losing voting status:
      - Kees Duvekot

UBL 2.2

 - the initial suggestion period for UBL 2.2 is now closed
   - the TC is now expecting each of the Transportation, Pre-award and
     Post-award subcommittees to make the recommendations for 2.2 additions
     to be agreed upon by the TC; this is done by way of a JIRA ticket
 - Andy managing requirements for transportation documents
 - Kees managing requirements for post-award documents
 - Ole managing requirements for pre-award documents
   - https://issues.oasis-open.org/browse/UBL-25?filter=12972
     - links have been added to point to BII3 processes fulfilled by new
 - Roberto managing requirements for the new business card document
 - the initial master UBL 2.2 spreadsheet is found here:
   - the latest working draft release of UBL 2.2 using only the 2.1 model:
 - documentation requirements
   - each submitter of new documents and objects must consider what additional
     documentation is needed in the UBL hub document:
     - general business rules - sections 2.1.x
     - business objects - sections 2.x
     - party roles - section 2.19
     - example instances - sections 3.1.x
   - please send documentation fragments to Ken in any format and he will
     change the content into DocBook for publishing
   - Ken will also create a Google text document from the current hub document
     with which members can add their changes and Ken will take them and add
     them to the master hub document
 - please review all JIRA tickets and comment and/or act where necessary:
 - proposed that we close all of the issues by September 1, 2016 in order to
   create the first committee specification draft and public review draft
 - intermediate artefact packages will be made available as the schemas are
   generated with new features, but the schemas and hub document need to be
   ready before September

UBL-28 Open Unresolved - Support for Verified Gross Mass
 - Ole may have some input to this before our next meeting

UBL-27 Open Unresolved - Code lists for UBL 2.2

UBL-26 Open Unresolved - Handle Encryption
 - Ole will update Pre-award spreadsheet with a new BBIE for the coded item
 - no data type qualification will be added for default second-pass validation

UBL-25 Open Unresolved - Pre-award SC put the changes forward to the TC
 - Tim will contact Oriol regarding some clarifications regarding the scope
   of changes

UBL-24 Open Unresolved - Comment submission re: document version history

UBL-23 Open Unresolved - Comment submission re: freight credit note

UBL-22 Open Unresolved - Comment submission from Norway re: tender receipt

UBL-21 Open Unresolved - Pre-award documents will need to engage the language code list in the second-pass validation
 - Oriol will update Pre-award spreadsheet with "Language" as qualified data
   type for the BBIEs affected
 - the ISO code list for languages is suitable to be engaged for the default
   second-pass validation

UBL-19 Open Unresolved - Minor changes based on applying new NDR to UBL 2.1

UBL-18 Open Unresolved - Align CreditNote with Invoice document around withholding tax information

UBL-16 Open Unresolved - Allow for requested document distribution in Waybill and Bill of Lading document types

UBL-7 Open Unresolved - Adding OrderChangeDocumentReference to OrderResponse/OrderResponseSimple documents

UBL-2 Open Unresolved - Documents for party information exchange

UBL-1 Open Unresolved - Documents for integrating supply chain

Naming and Design Rules

 - 15-day public reviews are completed for both the Business Document Naming
   and Design Rules Version 1.0 and the UBL Naming and Design Rules Version
     - no comments received on either document
 - motion: Does the committee approve requesting TC Administration hold a
   Special Majority Ballot to approve as a Committee Specification the
   Business Document Naming and Design Rules Version 1.0 Committee
   Specification Draft 02 found at:


   - AGREED - unanimous by those present (majority of 5 of 7 voting members)
 - note that the motion to approve the UBL Naming and Design Rules Version 3.0
   Committee Note 02 will be held at a TC meeting following the approval
   of the Business Document Naming and Design Rules in order that the BD-NDR
   reference in the UBL NDR is to the finalized version

JSON Task Group
 - notes from last week:
   - this was discussed and it was suggested that we create a JSON task group
     to explore these questions
- JSON and noSQL database solutions are good for working *with* UBL documents
   - XML is good for representing UBL documents for interchange
   - many vendors are coming out with solutions incorporating JSON, but they
     are all bespoke and incompatible with each other
   - if we ended up with a methodology for applying UBL structures in a
     JSON environment, this may be helpful to the community
 - no action this week; still looking for a lead to take on this review

JIRA tickets
   https://issues.oasis-open.org/issues/?filter=12972 (note that the view can
   be changed using the box icon at top right; the list view provides the most
   summary information, without the detail view obscuring the screen space)

   - when creating tickets, remember to distinguish the following components
     by how they are described to be used as categories:

   - status and resolution values:
     - NEW - the issue has been created but not yet agreed to be in
             consideration or not for the development distribution
     - DEFERRED - the issue is not in consideration for the development
     - OPEN - the issue is in consideration for the development distribution
     - RESOLVED + Applied - the issue is implemented in test but not released
     - RESOLVED + Fixed - the issue is implemented in a released test version;
                          (record which one)
     - RESOLVED + Cannot Reproduce - considered as no action for distribution
     - APPLIED - the issue is included in a public review (record which one)
     - see also the discussion on the status workflows here:

   - members please note to discuss ticket issues as comments to the ticket so
     that we can audit the discussion when making decisions about the ticket,
     without having to find the discussion on the main mail list

UBL TC next steps

  - what promotional issues need to be addressed?
  - do we need a travelling road show along the lines of UBL International?
  - can anyone volunteer to create more short video segments to be shared?


 Next meetings:

  2016-07-13 No UBL teleconferences
  2016-07-20 Pacific 01:00UTC/21:00EDT, Atlantic 14:00UTC/16:00CEST/10:00EDT
  2016-07-27 No UBL teleconferences

 Will anyone be requesting a leave of absence in the near future?  For
 privacy reasons, this discussion will be kept off of the minutes.

 TC calendar:

 TC calendar iCal subscription link:


 - none

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