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Subject: Minutes of special ad-hoc UBL TC call 05 May 2017 15:00UTC (REPAIRED ATTENDANCE RECORD)

Please forgive me but in my haste I recorded Enric as having lost voting status after this meeting and that is not the case. Enric was present at our previous meeting and so at this point he is only approaching losing voting status at the next meeting. That is the only change made to the minutes. I apologize for my misstep.

. . . . . .  Ken

Minutes of special ad-hoc UBL TC call 05 May 2017 15:00UTC (REPAIRED ATTENDANCE RECORD)


  Todd Albers
  Oriol Bausà
  Kenneth Bengtsson
  Erlend Klakegg Bergheim
  G. Ken Holman (convener)
  Ole Madsen

  Regrets received in advance:

   Kees Duvekot


During our UBL Atlantic Teleconference held 03 May 2017 it was agreed to create a new subcommittee, but the motion failed to include the necessary detail required by OASIS administration to fulfill our request.


This motion completes our obligations for preparing the appropriate information to instantiate the new subcommittee.

Membership status review


    - voting status is determined by the following:
      - existing voting members must not miss two consecutive meetings to
        maintain voting status
      - non-voting members must attend two consecutive meetings to obtain
        voting status
      - members formally on leave by prior request must not attend and
        their voting status is not impacted
    - current UBL TC voting member list (alphabetical) and relationships:
      - Todd Albers
        - Member ASC X9 AB, Member ISO 20022 Payment SEG, Member W3C Web
          Payments Interest Group
      - Oriol Bausà Peris
        - Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation
      - Kenneth Bengtsson
        - Chair OASIS BDXR, Observer OASIS ebXML, DK Expert UN/CEFACT
      - Erlend Klakegg Bergheim
        - Member OASIS BDXR, Member OASIS ebXML Core & MS
        - Member CEN/TC434/WS8
      - G. Ken Holman (Chair OASIS UBL TC)
        - Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT
      - Ole Ellerbæk Madsen
        - DK Member CEN/TC440, CEN/TC440 Liaison JTC 1/SC 32
     - Enric Staromiejski Torregrosa
        - Member OASIS ebXML, European Commission liaison (DG GROWTH)
   - members approaching losing voting status after next meeting:
     - Enric Staromiejski Torregrosa

MOTION: that the TC approve the creation of the UBL Payments and Finance Subcommittee with the co-chairs, purpose, scope and deliverables as described in the details below.

  - AGREED - unanimous by those present, a majority of voting members


UBL Payments and Finance Subcommittee

Identifying requirements for standardized UBL document types supporting payments- and finance-related processes.

Proposed co-chairs:

Kenneth Bengtsson, Individual Member
Todd Albers, Federal Reserve Bank of Minneapolis

Statement of purpose:

The culmination of the supply chain processes as defined in UBL end in the issuance of an invoice and use of a remittance advice, however there are subsequent processes involving financial institutions, such as bank payments and trade finance operations, which implicate existing business documents and involve the participation of party roles that are not documented in the UBL supply chain processes.

Considering the availability of standardized documents already in the area of payments, the ISO 20022 specification standardizes concepts and information items, and this new subcommittee work is not intended to compete with such. Accordingly this work intends to enrich UBL by aligning with and adding context to the information described by ISO 20022 by supporting information from the procurement process leading up to the issuance of the invoice. Nor does ISO 20022 accommodate the attachment of the original invoice as documentation for the payment or financing operation. Building UBL documents as a bridge to ISO 20022 satisfies the established user-base of UBL's common library in other UBL documents while ensuring the information can be transmitted to systems that may already be operating with ISO 20022.

From a processing and accounting perspective, it is important to have payments and trade financing documents distinct from the invoice and other business documents because they are financial operations triggered by a procurement and not part of the procurement process itself. Furthermore, regulatory requirements in many jurisdictions prohibit the alteration of an invoice document after its issuance, such that subsequent information regarding payments and financing cannot be embedded in the invoice itself. Other examples found internationally of the invoice conflate procurement and payment information in a single document that can be difficult to work with by all parties, and do not meet regional regulatory requirements.

All information exchanged during payments and financing must be trusted to ensure the integrity of the process. This requirement is often supported by legislation and enforced by regulators.

The UBL Payments and Finance Subcommittee is tasked with identifying requirements for the enrichment, development and implementation of standardized UBL document types for payments- and finance-related processes that have the potential to bridge UBL procurement systems to financial systems supporting the handling of payments and trade finance.

Scope of Work

1. To liaise with governments, industry, and organizations responsible for payments and trade finance to identify business and legal requirements for associated processes.

2. To develop, document and maintain the semantic conceptual models for the UBL Payment and Finance package within the UBL package as a whole. This may include identifying suitable code lists.

3. To liaise regarding the payment and finance models with other subcommittees in UBL as required.

4. To foster implementations of UBL for payment and finance through coordination, guidance, and responsiveness to queries in order to test the viability of UBL implementations in real-world scenarios. For example, the Web Payments Working Group at the W3C.

5. To develop informative materials as an aid to developers of UBL based applications and interfaces.

6. The Subcommittee is not responsible for the generation of any XML Schema.

The pace of development will attempt to keep up with the release of new versions of UBL, beginning with UBL 2.3.


List of Deliverables

1. UBL payments and finance process model(s)

2. UBL payments and finance document model(s)

3. UBL package documentation of the payments and finance models

Possible Deliverables

4. Descriptions of representative payments and financing scenarios


  2017-05-10 Teleconference cancelled
  2017-05-17 Atlantic teleconference 14:00UTC/16:00CEST/10:00EDT
  2017-05-24 Atlantic teleconference 14:00UTC/16:00CEST/10:00EDT
  2017-05-31 Atlantic teleconference 14:00UTC/16:00CEST/10:00EDT

 - none

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