Correction: Ger Clancy was also present at todayâs meeting (sorry Ger!)

From: <ubl@lists.oasis-open.org> on behalf of Kenneth Bengtsson <kbengtsson@efact.pe>
Date: Wednesday, May 8, 2019 at 10:59 AM
To: "ubl@lists.oasis-open.org" <ubl@lists.oasis-open.org>
Subject: [ubl] Minutes of Atlantic UBL TC call 08 May 2019 14:00UTC

Minutes of Atlantic UBL TC call 08 May 2019 14:00UTC

http://www.timeanddate.com/worldclock/fixedtime.html?iso=2019-05-08T14:00:00

Atlantic: 09:00MSP/09:00Lima/10:00Ottawa/14:00UTC/16:00Europe

Participation

Todd Albers

Oriol Bausa Peris

Kenneth Bengtsson (convener)

Peter Borresen

Cecile Guasch

Ken Holman

Yves Jordan

Natalie Muric

Enric Torregrosa

Matt Vickers

Pacific participation:

Kenneth Bengtsson (convener)

Erlend Klakegg Bergheim

Ken Holman

Matt Lewis

Andrew Mitchell

Levine Naidoo

Regrets:

Kees Duvekot

Referencing the specification

One of the following should be used as a specific citation:

- OASIS Universal Business Language (UBL) v2.2

- OASIS Universal Business Language (UBL) v2.1 (ISO/IEC 19845:2015)

The following would be used for a general (any version) citation:

- OASIS UBL (ISO/IEC 19845)

The canonical 2.2 documents are available in the OASIS repository:

- http://docs.oasis-open.org/ubl/os-UBL-2.2/

The canonical 2.1 documents are available in the OASIS repository:

- http://docs.oasis-open.org/ubl/os-UBL-2.1/

The ISO/IEC catalogue entry for UBL 2.1 is found at:

- http://www.iso.org/iso/catalogue_detail.htm/?csnumber=66370

The ISO/IEC document and attachments for UBL 2.1 are found at:

- http://standards.iso.org/ittf/PubliclyAvailableStandards/

Standing items

Additions to events calendar - http://ubl.xml.org/events

Nothing

Review of Pacific call minutes

https://lists.oasis-open.org/archives/ubl/201905/msg00014.html

Review of Atlantic call minutes

https://lists.oasis-open.org/archives/ubl/201905/msg00009.html

Membership status review

https://www.oasis-open.org/policies-guidelines/tc-process#membership

New member orientation information:

https://www.oasis-open.org/committees/document.php?document_id=59647

Voting status is determined by the following:

- existing voting members must not miss two consecutive meetings to maintain voting status

- non-voting members must attend two consecutive meetings to obtain voting status

- members formally on leave by prior request must not attend and their voting status is not impacted

Current UBL TC voting member list (alphabetical):

- Todd Albers

o Member ASC X9 AB, Member ISO 20022 Payment SEG, Member W3C Web Payments Interest Group, Business Payments Coalition

- Oriol Bausa Peris

o Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation

- Kenneth Bengtsson

o Chair OASIS BDXR, Observer OASIS ebXML, DK Expert UN/CEFACT

- Erlend Klakegg Bergheim

o Member OASIS BDXR, Member OASIS ebXML Core & MS, Member CEN/TC434/WS8

- Martijn van den Boogaard

- Peter Borresen

o DK Member CEN/TC440, Assistant Convenor CEN/TC440/WG7

- Ger Clancy

- Kees Duvekot

o Member OASIS BDXR, Member of the StandaardisatieÂplatform e-factureren

- G. Ken Holman

o Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT

- Yves Jordan

- Levine Naidoo

o Member OASIS BDXR, Observer OASIS ebXML

- Matt Vickers

o Member OASIS BDXR, Member US Business Payments Coalition, Director US Data Coalition

Members gaining voting status after this meeting:

- Matt Lewis

Members losing voting status after this meeting:

- Martijn van den Boogaard

UBL 2.2

UBL 2.2 OASIS Standard is published:

http://docs.oasis-open.org/ubl/os-UBL-2.2/UBL-2.2.html

Ken to begin the ISO revision process for ISO/IEC 19845. Waiting again on OASIS legal counsel for feedback from ISO.

UBL 2.3

Please progress unaddressed JIRA tickets, especially the ones from UBL 2.2.

Remember to become watchers of a ticket in order to get push notifications ... for example with the ticket number in ###: https://issues.oasis-open.org/browse/UBL-###

Open issues at: https://issues.oasis-open.org/issues/?filter=12972

Managing requirements:

- CÃcile: pre-award documents

- Kees: post-award documents

- Peter: transportation documents

- Kenneth and Todd: payments and finance documents

- Roberto: party information documents

Ken available to edit artefacts for UBL 2.3 with support from the members of the TC.

Subcommittee chairs are reminded of the documentation requirements for new UBL documents recorded in these minutes under âDocumentationâ:

https://lists.oasis-open.org/archives/ubl/201902/msg00003.html

Subcommittee process for forwarding changes to the main committee:

- Subcommittee edits test spreadsheet for test schemas

- Ken will make test schemas for the subcommittee

- The subcommittee proposes a summary of their changes to the main TC in a mail message, citing your test schemas for reference

- At a teleconference the main TC approves the changes

- Ken adds the changes to the main spreadsheets and publish new schemas for public review

- Guidelines for preparing spreadsheet columns discussed in: https://issues.oasis-open.org/browse/UBL-179

- Image submission:

o A revisable vector form is required (e.g. SVG)

o A bit image form is required:

Â Width of 3425 pixels @ 600dpi = 5.7083in/14.5cm = 1712 pixels @ 300dpi

Critical path to PRD01

Agreed to postpone PRD01 for May 2019 in order to get all changes and change requests incorporated into the draft.

Next steps for finalizing PRD01:

- Kenneth to update spreadsheet to include resolutions of:

o UBL-180

o UBL-182

o UBL-203

o UBL-230

o UBL-231

- Changes to prose specification (Ken):

o UBL-168

o UBL-227

- Expecting proposal TSC this week to be included in PRD01

- Cecile to update spreadsheet with input from Pre-award:

o UBL-200

o UBL-214

o UBL-216

o UBL-219

o UBL-222

o UBL-229

- Other tickets considered for PRD01:

o Possibly UBL-45 (requires discussion)

- Further input from SCs will be assessed as they come forward before PRD01 closes

UBL Payments and Finance Subcommittee (PayFin)

Payment Means Committee Note in progress.

UBL Post-award

Other JIRA tickets possibly for PRD01:

- Rendering of TaxInclusive amount in Tax Subtotal: https://issues.oasis-open.org/browse/UBL-217

o Kees will find examples of how this is currently being shown on rendered invoices/receipts

- Rendering of Inclusive amount in AllowanceCharge: https://issues.oasis-open.org/browse/UBL-218

- Add a new DigitalAgreementID BIE to the root of any business document to directly reference an overall Digital Agreement: https://issues.oasis-open.org/browse/UBL-145

Kees will submit a proposal for resolution of tickets.

UBL Pre-award

JIRA tickets for UBL 2.3 still being worked on:

- Allow "TenderingProcessâ in "ProcurementProjectLot": https://issues.oasis-open.org/browse/UBL-207

- Need for identification for different linguistic versions of a Notice / document: https://issues.oasis-open.org/browse/UBL-209

- Ability to refer to specific Lots of a PIN in NoticeDocumentReference: https://issues.oasis-open.org/browse/UBL-210

- Best way to deal with changes: https://issues.oasis-open.org/browse/UBL-212

- Privacy - Delayed publication of some fields: https://issues.oasis-open.org/browse/UBL-213

- Dealing with Contract Modification: https://issues.oasis-open.org/browse/UBL-214

- Ability to indicate that a CAN will be the last one for a given procedure: https://issues.oasis-open.org/browse/UBL-215

- Ability to specify that a procurement is suitable for Small & Medium-sized Enterprises: https://issues.oasis-open.org/browse/UBL-216

- Access for People with disabilities part of project: https://issues.oasis-open.org/browse/UBL-219

- Best way to indicate that a "Contract is awarded within a Framework agreement": https://issues.oasis-open.org/browse/UBL-220

- Concession Revenue (from users & buyer) - No identified element: https://issues.oasis-open.org/browse/UBL-222

- Number of received tenders per categories: https://issues.oasis-open.org/browse/UBL-223

- Ability to provide WinningParty further information: https://issues.oasis-open.org/browse/UBL-225

- ContractFolderID - "Internal Identifier" vs "Procedure Identifier": https://issues.oasis-open.org/browse/UBL-226

- Procurement documents - Public & with Restricted access: https://issues.oasis-open.org/browse/UBL-228

- Additional Information Deadline: https://issues.oasis-open.org/browse/UBL-229

Pre-award tickets are labelled âpre-awardâ in JIRA. SC to assess open JIRA tickets and label those critical for 2.3 with the â2.3-discussionâ label.

UBL Small Business Subcommittee (SBSC)

Nothing

UBL Transportation Subcommittee (TSC)

Proposals for UBL 2.3 pending submission to the TC, see: https://lists.oasis-open.org/archives/ubl/201903/msg00036.html

TSC to continue work tomorrow Thursday from 15.00 CEST to 16.00 CEST.

UBL Naming and Design Rules Subcommittee (NDRSC)

Nothing

JIRA tickets

Available filters:

- Discuss: https://issues.oasis-open.org/issues/?filter=15172

- UBL 2.x: https://issues.oasis-open.org/issues/?filter=12972

- BDNDR: https://issues.oasis-open.org/issues/?filter=13472

- All UBL: https://issues.oasis-open.org/issues/?filter=11670

- TCAdmin: https://issues.oasis-open.org/issues/?filter=13070

When creating tickets, remember to distinguish the following components by how they are described to be used as categories:

https://issues.oasis-open.org/browse/UBL/?selectedTab=com.atlassian.jira.jira-projects-plugin:components-panel

If you leave the "Component/s" field empty, the ticket will not show up in the summary filter.

Status and resolution values:

- NEW: the issue has been created but not yet agreed to be in consideration or not for the development distribution

o in order for the issue to become active work for the committee the new ticket must be changed to OPEN or it will not be seen in the "to do" filter

o the other option on a new ticket is to change it to DEFERRED

o please remember to look at the open filter to ensure visibility: https://issues.oasis-open.org/issues/?filter=12972

- OPEN: the issue is in consideration for the development distribution

o keep the issue OPEN when assigning to Ken for incorporation

o please remember to add a comment regarding expectations whenever you assign an OPEN ticket to another person for any action

- RESOLVED + Incomplete: the issue has been decided but not yet in test

- RESOLVED + Applied: the issue is incorporated in test but not released

- RESOLVED + Fixed: the issue is incorporated in a working draft version

- RESOLVED + Later: the issue is still up for discussion for a future minor revision but not the current development

- RESOLVED + No Action: considered as no action for any distribution

- RESOLVED + Cannot Reproduce: considered as no action for distribution

- APPLIED + Fixed: the issue is included in a public review (record the availability of the disposition once review opened)

- DEFERRED: the issue is not in consideration for any minor revision

o please remember to use this when creating new tickets for backwards-incompatible changes

- See also the discussion on the status workflows here: https://lists.oasis-open.org/archives/ubl/201709/msg00000.html

Members please note to discuss ticket issues as comments to the ticket so that we can audit the discussion when making decisions about the ticket, without having to find the discussion on the main mail list.

Subcommittee conference calls

- Transportation Subcommittee will be meeting on Thursday every week at 14:00UTC (will be using Peter's GotoMeeting facility)

- Pre-award Subcommittee will be meeting on Wednesdays every week at 13:30UTC (will be using Natalie's WebEx facility)

- Other subcommittees will be meeting on an as-required basis

Face-to-face

With PRD01 out in May, then we will receive comments during June and can start working on these in July. Do we still need two face-to-face meetings?

Agreed to keep dates as close to public reviews as possible. Specific dates to be decided once we know the publication date of PRD01.

July and August difficult for European members due to holiday season.

Europe

If we had a face-to-face the week of 2019-09-23 then attendees could continue on to Vienna for the Exchange Summit conference the following week (as was convenient for some members in 2018).

Offers to host from Zwolle (NL), Copenhagen (DK).

Face-to-face meetings would be timed after the end public reviews so that we can work on comment resolutions.

TC conference call schedule