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Subject: Minutes of the OASIS PAC meeting 2001.04.18
Sorry this has taken so long to pull together. Karl, please forward these minutes to the board when you get a chance. Jon ================================================================== MINUTES OF THE OASIS PROCESS ADVISORY COMMITTEE MEETING 2001.04.18 Voting Members Present Karl Best Jon Bosak (chair) Robin Cover Eduardo Gutentag Debbie Lapeyre Tommie Usdin Lauren Wood Regrets Ken Holman Observers (from the TAC) Norbert Mikula Patrick Gannon Proceedings Debbie Lapeyre was unable to act as secretary this meeting, so the chair took notes and has prepared these minutes. The chair confirmed that Terry Allen has resigned from the PAC. We discussed several things: - The desire of the OASIS board to be able to form joint initiatives (such as a joint OASIS and CEFACT initiative) - The desire of the board to set up official OASIS projects or "portfolios" using the TC process - The desire of the board to coordinate activities within such portfolios, or to form one or more bodies to which such coordination can be delegated - The desire of the board to create a "master plan" in terms of which related activities can be coordinated - The desire of the board to be able to approve or disapprove particular member initiatives based on formal standards of propriety, etc. - The desire shared by everyone to preserve a completely open process whereby members can organize initiatives within the OASIS infrastructure but not under the direction of the board - The need to make clear to the public which TCs represent the initiatives of OASIS as an organization and which represent the initiatives of groups of OASIS members who may or may not seek later ratification of their efforts through the OASIS standardization process PAC members reviewed the rationale behind the current structure (chiefly relating to scalability). The chair pointed out that members of the PAC involved in the work of other standards bodies have observed the speed of their processes slow down as they attempt to coordinate an increasing number of parallel efforts and that the more distributed OASIS TC process had been designed specifically to avoid this problem. The chair stated his opinion that the board is misguided in seeking more control over the process but is legally entitled to exercise such control. It was observed that the board is determined to attempt such coordination whether or not it is advisable to do so. It was also observed that the board wishes to be more proactive with regard to other organizations and to be able to create TCs that are strategically aligned with other organizations. The chair proposed, and it was agreed, to attack these issues by dividing OASIS initiatives into two categories: "OASIS Member Initiatives" that would explicitly be labeled as such to distinguish them from initiatives of the board, and "OASIS Portfolios" that would be created by the board in order to foster and coordinate work following a particular technical direction. Member initiatives would operate according to the current TC procedures but would be carefully distinguished in announcements from OASIS Portfolios and would be subject to board veto during the 15 days provided by the process for administrative review. OASIS Portfolios would each operate under the terms of a "Program Plan" or "Portfolio Charter" that would describe the technical framework under which each official OASIS effort would operate, and they would be directed by a coordinating body or technical advisory board that would (for example) be composed of the chairs of each TC in the portfolio. For the PAC, the plan of work implied by our discussion might look something like this: - Create a new process for OASIS Portfolios that reuses as much of the existing TC process as possible while providing TAB-like coordination over the activities in each portfolio. - Rename the TCs described in the current process "Member TCs" and add a process for board veto to the administrative review cycle. - Perform some housekeeping by reviewing all the bugs that have been reported against the process since it was adopted last summer. The actual resolution passed by the PAC at the end of the meeting reads as follows: That the PAC, with input from the TAC, develop a new section of the TC process that distinguishes formal, coordinated OASIS initiatives ("Portfolios") from uncontrolled Member Initiatives. Because of meetings and conferences scheduled for May, it was agreed that the PAC would begin meeting 30 May 2001 and would continue to meet every other week from 11 a.m. to 1 p.m. California time until this work is done. Submitted by Jon Bosak, Chair, OASIS Process Advisory Committee
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