RE: [wsbpel-reqts] notes from BPEL TC issues coordination call Sept 24 11am eastern

[Diane Jordan <drj@us.ibm.com>]

Thanks for all the suggestions on my question.  It was focused on the 
special case of voting after there is some consensus that we should vote 
on an issue - ie, the discussion has happened, either in email or meetings 
and a proposed resolution has been put forward, discussed and things seem 
to be settled.  This is the case for a number of issues we discussed at 
the f2f and wanted to vote on but couldn't because of quorum.   The 
challenge is getting to a vote without revisiting the entire discussion. 

After much discussion about the more general process, we concluded that we 
should try to give a heads up to the TC in advance when we know a vote 
will be coming up either at a meeting or via web.  It was suggested that 
the proposed solution should be resent at least a couple days before a 
vote with the subject:  "Issue x - Proposal to vote".   This will give 
those who are behind in email a warning to put particular focus on that 
issue.  We will discuss this at the TC call next week. 

For the ones we agreed were ready for a vote at the f2f , I will send a 
note  today saying we plan to vote on the call next week.   If there are 
objections, we will defer them to a vote via web ballot  which will be 
started immediately after the call (because I do not trust my ears to do a 
voice vote on the phone call).   Oasis process calls for these to be open 
at least 7 days.  I think these are:  20, 7, 46, 32, 41, 47 and possibly 
25 and 8 (my notes are not clear).    I've not seen the follow up notes 
with the written proposed resolutons that I asked for for all of these yet 
and will only try to cover those that have such notes by monday.   Again, 
I'm hoping we can do this without rehashing the discussion from last week 
on each one. 

In addition on the issues coordination call, we discussed possible issues 
for the agenda next week.  Yaron suggested 18.  I will see if Assaf wants 
to do the group that we deferred from the agenda last week - 26, 28 29, 
31.   Also,in the past few days  there has been a lot of mail which seemed 
to be leading toward a solution on 36 so we may want to discuss that.  Let 
John and I know if you have any other suggestions.

Regards, Diane
IBM  Dynamic e-business Technologies
drj@us.ibm.com
(919)254-7221 or 8-444-7221, Mobile: 919-624-5123





Rand Anderson <randerson@macgregor.com>
09/25/2003 09:36 PM
 
        To:     "'Monica Martin'" <monica.martin@sun.com>
        cc:     Diane Jordan/Raleigh/IBM@IBMUS, bpel rqmts 
<wsbpel-reqts@lists.oasis-open.org>, Danny van der Rijn <dannyv@tibco.com>
        Subject:        RE: [wsbpel-reqts] BPEL TC issues coordination 
call Sept 24 11am       eastern


Hi Monica,
Yes, agreed. My point was that the motion activity be done per normal
meeting conduct, including, as you cite, summary of the problem, 
considered
options, and proposed solution, along with normal opportunity for
discussion. But that the voting activity be, by default, conducted via
Kavi/web once the call-for-a-vote is made.

This is not the ideal approach, but the optimal one, I think, given the
constraints of teleconfs.

Hopefully the issues could be made available for vote very shortly after 
the
meeting, so that folks could actually cast their vote online while each
issue was still fresh in their mind. I wonder if there is any chance for
quasi-real-time posting of the issues to the website, so that folks could
vote online during the meeting? I'm probably fantasizing here...

HTH,
Rand





> -----Original Message-----
> From: Monica Martin [mailto:monica.martin@sun.com] 
> Sent: Thursday, September 25, 2003 10:40 AM
> To: Rand Anderson
> Cc: 'Diane Jordan'; bpel rqmts; Danny van der Rijn
> Subject: Re: [wsbpel-reqts] BPEL TC issues coordination call 
> Sept 24 11am eastern
> 
> 
> Rand Anderson wrote:
> 
> > Hi all,
> > Re the first issue:
> > 
> > My thought would be that the issue champion would be positioned to
> > have this sense of when his/her issue has sufficient 
> consensus around 
> > a proposed solution. At the next TC meeting, the champion 
> would make a 
> > motion to adopt the proposed solution. (Of course any 
> voting TC member 
> > is allowed to make such motions, it just makes sense for the 
> > straightforward issues to expect the champion to make the motion - 
> > provides some catharsis for the champion if nothing else ;).
> 
> mm1: I would suggest that the problem, possible solutions and the 
> proposed solution be provided to the group prior to any 
> motion to ensure 
> proper understanding of the issue and its impact to engage the group 
> more fully.  Sorry I could not attend the meeting Wednesday - 
> on a long 
> airplane trip back from Taipei.
> 
> > 
> > Then, as with any motion, discussion, if appropriate, could ensue.
> > When a call for a vote is made, just have the standard procedure be 
> > for the vote to be done by web ballot. In this way, the motion gets 
> > recorded clearly in the minutes, but the meeting does not 
> get bogged 
> > down in the inefficiencies of voting on teleconferences. 
> (Of course, 
> > if the meeting is a F2F, the vote could be taken then and 
> there). In 
> > the following meeting, I presume there would be a section under Old 
> > Business in which the results of web ballot votes processed 
> since the 
> > last TC meeting would be briefly reviewed; again, this effects the 
> > recording of the decisions into the minutes.
> > 
> > This seems to me like a good balance between efficiency and 
> sufficient
> > formality so as to leave a clear succinct record of decisions made.
> > 
> > HTH,
> > Rand
> >
> >     -----Original Message-----
> >     *From:* Diane Jordan [mailto:drj@us.ibm.com]
> >     *Sent:* Tuesday, September 23, 2003 10:25 PM
> >     *To:* bpel rqmts
> >     *Cc:* Danny van der Rijn
> >     *Subject:* [wsbpel-reqts] BPEL TC issues coordination 
> call Sept 24
> >     11am eastern
> >
> >
> >     Hi,
> >     This is just a reminder of our regular call tomorrow at 11 am
> >     eastern, 8am pacific, 5pm Germany.  Call in is:  877-988-8393,
> >     int'l 203 566-8013, pc 484868. 
> >     I have two items for discussion:
> >     - what is the best approach for voting on issues that have a
> >     proposed solution that has been discussed and 
> apparently agreed to
> >     by many (ie, several from the f2f).  The options are 
> web ballot or
> >     review and voting on the TC call.  I favor the former, but would
> >     like to get input.  Danny, I added you to copy as you you
> >     expressed an opinion on this last week - if you can't join us,
> >     send your views by email please.
> >     - which issues to discuss at next week's TC call.
> >     Let us know if you have more.
> >     Thanks.
> >     Regards, Diane
> >     IBM  Dynamic e-business Technologies
> >     drj@us.ibm.com
> >     (919)254-7221 or 8-444-7221, Mobile: 919-624-5123
> >
> >-------------------------------------------------------------
> ----------
> >-
> >
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