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Subject: [xliff] XLIFF Teleconference Minutes (2 April)
1/ Roll Call:
Present:
Jonathan Clark, Milan Karasek, David Leland, Christian Lieske, John
Reid, John Corrigan, Tony Jewtushenko, Mark
Levin, David Ramsey, Ian Dunlop, Enda McDonnell
Apologies: Yves Savourel, Reinhard Schaler, Peter Reynolds, Caroline
Koff
2/Minutes of previous
meeting were read, and motion to accept was put forth by Mark
Levin, and seconded by John Reid.
3/Discussion of voting
procedure change - should the TC move to a vote by mail rather than the
role-call vote? John Reid suggested that when important issues are put to
a vote, the vote should be conducted by email in order to ensure that
significant matters are not decide by a bare quarum, so as to reduce the
influence of the pack, and finally so that issues being voted on
shall be more clearly defined since they shall be committed to written
email. David Leland suggested that in his experience, conducting
voting via email disconnects the individual from the experience of discussing
the issue in a group setting, thus potentially resulting in uninformed
voting; David also suggested that email voting ran counter to OASIS' and
W3C's guidelines, however Tony countered that OASIS specifically listed
voting by email as an issue to be decided by each indiviidual TC (NOTE
From Tony J: it has been confirmed separately that email voting is
acceptable practice within OASIS but must be agreed to by the TC in advance - we
will discuss at next meeting). Other issues raised by John Corrigan Mark
Levin were Q: How long would be given to submit the email vote? A:
arbitrary, at discretion of Chair, but 1 week seemed like an
acceptable timeframe; Q. To whom are the vote emails
sent? A: To the Chair. Q: If you don't attend the meeting
where the vote is called, can you still vote? A: There was
some disagreement on this matter: John Reid felt all members should be
able to vote via email, regardless of their attendance at the actual
meeting, while David Leland felt it was inappropriate to vote
unless physically attending the meeting, so as to prevent ininformed
votes being cast ... John countered that only members in good standing could
vote, Jonathan indicated that no uninformed or disengaged memebers would
be voting, since membership in TC is automatically cancelled if
absent from 3 meetings in a row. David Leland also felt it would be
difficult to track active, valid membership in TC, however,
Jonathan indicated that attendance records are kept without fail, and
membership is tracked from meeting to meeting. The TC was also reminded
that membership will be immediately forfeited following
the 3rd sequential absence. Q: Are the votes blind? A: yes,
unless the result is questioned. A tally will be provided breaking
down the result of the vote at the first meeting following the completion of
voting -any member may request a precise vote audit, requiring the Chair
to publicly read out the email vote result via role call. Q: Can any
member put forth an item for vote? A: Yes, preferably by one
of two methods: 1/send email to Chair asking for item or issue to be put
forth for a vote in the next available meeting agenda, or 2/member may put
forth the issue discussion and/or vote during the "New Business"
segment of the meeting.
It is therefore decided that voting by email
shall be done in special cases at the discretion of the Chair, where the
importance of the issue or topic deems it necessary to record the motion in
succinct language, and provide some time to the membship to think through
their vote. Members may request that any pending votes be administered via
email.
4/Spec 1.1 progress: Proposals are actively
being solicited. Tony J. reminded the TC memberhip that they have only
until 1st of May, 2002 to submit their proposals to the xliff mailing list
in order to be considered for XLIFF 1.1.
5/Face to face meeting plans: It is confirmed
that the face to face meeting will take place May 9 and 10, 2002 in
Dublin, Ireland, at the Berlitz GlobalNET offices (exact address to
be provided at a later time). Agenda shall be drafted next week in an
offline teleconference between Tony, Jonathan and Peter. Any TC
members interested in participating in this meeting, please contact the
Chair (Tony Jewtushenko).
6/ Any new business. None.
7/ Next meeting date/ time: 16 April
2002, 4pm Dublin / 11am EST / 8am PST
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