[Fwd: Notification about your subscription to OASIS TC comment lists]

["Monica J. Martin" <Monica.Martin@Sun.COM>]

If you wish to be subscribed to our ebxml-bp comment list for postings, 
please sign up after the reactivation date. This is an effort by OASIS 
to deter the spam traffic that has beset these xx-comment lists. Thanks.

--- Begin Message ---

• From: sysadmin@oasis-open.org
• To: Monica.Martin@Sun.COM
• Date: Fri, 14 Jul 2006 20:10:28 +0000

This message explains changes being made to the OASIS TC
public comments facility, as referenced in the OASIS TC Process
document [1]. The change will require that you re-subscribe to
the TC comment lists, as described below.

In 2006 Q1, OASIS began to experience a dramatic increase in
spam flowing to the TC comment list subscribers and into the
TC comment list archives. Accordingly, OASIS Staff has designed
a plan to retire the "Send a Comment" web form interface that
currently provides TC non-members a facility for sending a comment
to any TC [2]. Instead, all feedback and input to a TC will come
directly through a TC's comment list, for which subscription is
required.

This plan has been reviewed by OASIS management, including members
of the OASIS Board of Directors, and by the TC Chairs [3].

Since feedback to a TC is subject to the terms of the OASIS
IPR Feedback License [4], now presented in connection with the
web form interface, the new "email only" comment mechanism
requires that subscribers to any comment list confirm their
agreement: they need to (1) acknowledge that postings to the
comment list will be publicly archived and (2) agree to the
terms of the OASIS Feedback License in connection with
feedback posted to the list. This agreement will be incorporated
into the list subscription process.

In order to satisfy requirements for OASIS record-keeping,
all current subscribers to TC comment lists will be
un-subscribed as of about July 20, 2006. So as to comply with
current TC Process, Chairs and Secretaries will be re-subscribed
automatically to their TC's comment list; all others must
individually initiate re-subscription to register consent to
the applicable terms.

Some of the changes described above are being rolled out
now. Once the new web page [5] for each TC's "Send A Comment"
interface has been installed and all current comment list
subscribers un-subscribed, we will send you a followup email
message reminding you to re-subscribe to the TC comment list,
should you elect to do so.  We will provide the appropriate
email "subscribe" URI(s) for your convenience.

Further work is planned to enhance functionality of the TC
comment facility, including purging of spam from the the comment
list archives.

Thank you for your patience and cooperation as this change
is effected. We regret the inconvenience created by the need
to re-subscribe, but hope for your agreement that stopping the
flow of spam via the web form warrants taking this action.

OASIS IT Staff

References

[1] OASIS Technical Committee Process
http://www.oasis-open.org/committees/process.php
2.8 TC Visibility, Mail Lists

"Each TC shall be provided upon formation with a general
discussion email list and a means to collect public comments."

[2] Example: http://www.oasis-open.org/committees/comments/form.php?wg_abbrev=ws-rx
With the implementation change, the URI associated with each TC's
"Send A Comment" button will remain active, but the web form
itself will be disabled.

[3] "Changes to OASIS TC Comment Facility"
http://lists.oasis-open.org/archives/chairs/200605/msg00043.html

"TC Comment List SPAM"
http://lists.oasis-open.org/archives/chairs/200606/msg00009.html

[4] http://www.oasis-open.org/who/ipr/feedback_license.pdf

[5] Example of the new web page (to replace the web form)
http://www.oasis-open.org/committees/comments/form-test.php?wg_abbrev=dita
[temporary URI, active only until the time of the solution rollout]

--- End Message ---