Re: [office] Coordination Call Attendance

[Michael Brauer - Sun Germany - ham02 - Hamburg <Michael.Brauer@Sun.COM>]

Dennis,

On 09/29/08 05:43 PM, Dennis E. Hamilton wrote:
> Michael and Robert,
> 
> I notice that the membership and voting membership of OASIS TCs is rather
> fluid.
> 
> In the minutes, it would be valuable to know
> 
> 1. Which attendees were voting members at the start of the meeting (with an
> asterisk or other indicator).
> 
> 2. Which voting members were absent from the meeting, whether on leave, etc.
> 
> I find this valuable, as a newcomer, to understand how the quorum is
> composed and also to know, at each occasion, who the voting members are,
> whether attending or not.

Thanks for these suggestions. Actually, most of the information you are 
looking for is present already, even though not in the minutes.

The information who is a TC member and who has voting rights can be 
found on TC roster page at

http://www.oasis-open.org/apps/org/workgroup/office/members/roster.php

or (public version)

http://www.oasis-open.org/committees/membership.php?wg_abbrev=office

Rob and I update this page before each call and use it for quorum 
calculations. A quorum is reached if more than 50% of the voting members 
are present in a meeting.

Furthermore, we track the attendance of each meeting in the calendar 
tool at:

http://www.oasis-open.org/apps/org/workgroup/office/calendar.php

See for instance the entry of the call on the 22nd of September:

http://www.oasis-open.org/apps/org/workgroup/office/event.php?event_id=18222

This page also shows how the quorum is calculated.

It does not list the voting members at the beginning of each call. But 
in the very few cases where these may be of interest for a call in the 
past (I cannot remember that this was ever the case) these could be 
easily recalculated by applying the OASIS rules to the meeting 
attendance that is tracked in the minutes or the calendar. This is a 
little bit more complicated than just having that information in the 
minutes directly. But I think what is of interest is not so much what 
was the situation in the past, but what is situation before each call. 
And that can be easily found on TC'c roster page.

Best regards

Michael

-- 
Michael Brauer, Technical Architect Software Engineering
StarOffice/OpenOffice.org
Sun Microsystems GmbH             Nagelsweg 55
D-20097 Hamburg, Germany          michael.brauer@sun.com
http://sun.com/staroffice         +49 40 23646 500
http://blogs.sun.com/GullFOSS

Sitz der Gesellschaft: Sun Microsystems GmbH, Sonnenallee 1,
	   D-85551 Kirchheim-Heimstetten
Amtsgericht Muenchen: HRB 161028
Geschaeftsfuehrer: Thomas Schroeder, Wolfgang Engels, Dr. Roland Boemer
Vorsitzender des Aufsichtsrates: Martin Haering