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Subject: RE: [opencsa-ms] Proposed - OpenCSA Steering Committee (StC) Proposed Agenda - 11 July 2008
- From: "Patrick Leonard" <Patrick.Leonard@roguewave.com>
- To: "Mike Kaiser" <mkaiser@us.ibm.com>, "OpenCSA" <opencsa-ms@lists.oasis-open.org>
- Date: Fri, 11 Jul 2008 11:08:56 -0600
my apologies for missing today's meeting, I had some things
come up just before the meeting that required my immediate attention.
please let me know if there is anything i need to do in follow
up.
Regards,
Patrick
DRAFT - OpenCSA Steering Committee (StC)
Proposed Agenda - 11 July 2008 9:00 AM PST
0. Agenda bashing and
Roll
0.1 Congratulations
Welcome to the newly
elected Steering Committee members
Bob Freund - 2yr term
Patrick Leonard - 1yr term
CURRENT
STEERING COMMITTEE (as of July 2nd, 2008)
Steering Committee
Next Election
Member
Affiliation
for Seat
-------------------
----------- -----------
David Burke
TIBCO
May 2010
Bob Freund
Hitachi May
2010
Mike Kaiser
IBM
May
2010
Patrick
Leonard Rogue Wave May
2009
Mark Little
Red Hat
May 2010
Jeff Mischkinsky
Oracle May
2009
Sanjay Patil
SAP
May
2009
1. Minutes Approval
- 13 June 2008:
http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/28570/Open_CSA_SC_20080613_Draft.txt
2. Open Action Item Review and
Discussion
None:
3. LSC
Status:
Discussion
around what elements would be key for high level status reporting
by LSC at next
meeting.
Do we
want to delay this until the September meeting to accommodate
schedules? (i.e. what is
availability of everyone for Aug 8th and
Sep 12th)
Is limit of 5 minutes or less appropriate for
each? (This means that we
need to allocate about 40 minutes for the next Steering Committee
agenda.)
Else we
need to call a special meeting to allot more time for initial
presentation. What would
be good dates for to do this special meeting?
4. Election Activity
Now that we have a full Steering Committee in
place, we need to close on
a plan for closing Steering Committee elected positions
by end of July.
1. Chair:
Re-election due by: July
31, 2008
2.
Vice-Chair: Re-election due by:
July 31, 2008
3.
Secretary: Re-election due by:
July 31, 2008
PROPOSAL:
The Steering Committee Procedures indicate
that these positions will be
filled annually.
Send nominations to the Chair and Secretary
by 11:59pm EST, Wed July 16th.
Nominations will be for a) Chair b)
Vice-Chair or b) Secretary
If no majority is received. Candidates with one vote or less
are
removed from
the running. If there is one candidate remaining that
candidate is declared the
winner. If there are two or more candidates
then those candidates will be put into a
run-off. This process will
be repeated until one candidate is declared a winner.
Chair will set up
balloting to open Friday July 19th and close Monday,
July 28th. (Chair may delegate
this to Secretary.)
Run-off (if needed) will occur July 29th - Aug 4th.
Second Run-off (if needed) will
occur Aug 5th - Aug 7th.
Elected positions will be in force August 1, 2008 through July 31,
2009.
5. Review of Steering Committee Operational
Procedures
http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/26800/Open_CSA_SC_Operational_Procedures_V1.0.doc
This document must be reviewed for completeness and correctness a
minimum
of every 6
months. The last approval date was in January 2008...so it's
time to review, update and
approve again.
PROPOSAL: Discuss the suggested changes below, then circulate
document
for
approval at next Steering Committee meeting (scheduled for
August 8, 2008... i.e. 08/08/08
)
Suggested
Updates Include:
1. Steering Committee Positions:
Fix Steering Committee
Positions to indicate that Voting will be
done annually in
July for all positions and candidates will take
their seats
during the first meeting in August (or next meeting
thereafter).
Positions will be August 1 - July 31 on an annual
basis.
2. Regular Teleconference Processes:
#1 SC
Teleconferences
Mike suggests that the Call-in information be
changed to simply
indicate that call-in information will be provided
on the OASIS
calendar. This allows for the eventuality that this
call-in
information changes for some reason over the life of the
Steering
Committee. Or perhaps, add a note which says
something to the
effect... "this call-in information may change over
time. Readers
are advised to consult the OASIS OpenCSA calendar
for actual call-in
information."
#4 SC
Minutes
Currently the process states that draft minutes are
produced
within one working day by the SC Secretary. I would
like to suggest
that this time be extended to 5 working days, if
possible.
Normally this isn't a problem, but occasionally it
is problematic.
This section states that meeting attendance is
tracked on the
Calendar Entries for each SC meeting. This
requires the use of
the OASIS attendance tracking...for which Mike does
not have
privileges/authority. Instead attendance tracking has been
done
as part of the minutes since mid-November of last year.
Perhaps
we can change the wording to use either though,
there seems to be
no real need to track using Kavi (i.e. minutes are
adequate).
3.
Inter-TC Coordination:
Change name of SCA Inter-TC Liaison
Subcommittee to OpenCSA TC Liaison
SubCommittee per the updated
charter approved in May of this year.
4. Quarterly Reports to OASIS Board
Suggest that we
remove this section all-together since it is
likely that the
Process Committee will change this rule so that
only Member
Sections which are OASIS funded are bound by this
requirement.
6. Any Other
Business?
-
7. Future SC Agenda Topics?
Mike to schedule
the following topics for the August 08, 2008 meeting:
* Revisit of the F2F
meeting on the Agenda for July/August timeframe.
(from June 13,
meeting)
*
Final review and approval of Steering Committee Operational Procedure
document.
* Steering Committee Position Election results.
* LSC TC
Updates/Status
8. Next Meeting
-
The next regular teleconference is scheduled for August 08, 2008
9:00am PST, 12:00pm EST, 5:00pm UK
The Steering Committee meets the second
Friday of each month throughout 2008.
9. Adjourn
Proposed Agenda in
.TXT Format
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