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Subject: Draft Minutes, OpenCSA Steering Committee meeting of 2008-07-11
Open CSA Steering Committee Draft Minutes of 2008-07-11 0. Agenda bashing and Roll Roll: Present - Members: Burke, Freund, Little, Mischkinsky Observers - Mike Edwards Agenda thrashed and agreed 0.1 Congratulations Welcome to the newly elected Steering Committee members Bob Freund - 2yr term Patrick Leonard - 1yr term CURRENT STEERING COMMITTEE (as of July 2nd, 2008) Steering Committee Next Election Member Affiliation for Seat ------------------- ----------- ----------- David Burke TIBCO May 2010 Bob Freund Hitachi May 2010 Mike Kaiser IBM May 2010 Patrick Leonard Rogue Wave May 2009 Mark Little Red Hat May 2010 Jeff Mischkinsky Oracle May 2009 Sanjay Patil SAP May 2009 1. Minutes Approval - 13 June 2008: http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/28570/Open_CSA_SC_20080613_Draft.txt resolution: m:Mark s:David minutes of 2008-06-13 approved w/o 2. Open Action Item Review and Discussion None: 3. LSC Status: Discussion around what elements would be key for high level status reporting by LSC at next meeting. Do we want to delay this until the September meeting to accommodate schedules? (i.e. what is availability of everyone for Aug 8th and Sep 12th) Is limit of 5 minutes or less appropriate for each? (This means that we need to allocate about 40 minutes for the next Steering Committee agenda.) Else we need to call a special meeting to allot more time for initial presentation. What would be good dates for to do this special meeting? Members thought that it is important that the LSA begin to discuss status reporting SCA-J TC new chair Mark Combellack resolution: m:Little s:Burke Mark Combellack appointed to LSA replacing Rowley approved w/o 4. Election Activity Now that we have a full Steering Committee in place, we need to close on a plan for closing Steering Committee elected positions by end of July. 1. Chair: Re-election due by: July 31, 2008 2. Vice-Chair: Re-election due by: July 31, 2008 3. Secretary: Re-election due by: July 31, 2008 The Steering Committee Procedures indicate that these positions will be filled annually. Send nominations to the Chair and Secretary by 11:59pm EST, Wed July 16th. Nominations will be for a) Chair b) Vice-Chair or b) Secretary If no majority is received. Candidates with one vote or less are removed from the running. If there is one candidate remaining that candidate is declared the winner. If there are two or more candidates then those candidates will be put into a run-off. This process will be repeated until one candidate is declared a winner. Chair will set up balloting to open Friday July 19th and close Monday, July 28th. (Chair may delegate this to Secretary.) Run-off (if needed) will occur July 29th - Aug 4th. Second Run-off (if needed) will occur Aug 5th - Aug 7th. Elected positions will be in force August 1, 2008 through July 31, 2009. Kaiser is willing to stand for vice-chair and secy Mischkinsky willing to stand for chair action: Burke to ask steering cttee members if they wish to stand for any of these offices 5. Review of Steering Committee Operational Procedures http://www.oasis-open.org/apps/org/workgroup/opencsa-ms/download.php/26800/Open_CSA_SC_Operational_Procedures_V1.0.doc This document must be reviewed for completeness and correctness a minimum of every 6 months. The last approval date was in January 2008...so it's time to review, update and approve again. PROPOSAL: Discuss the suggested changes below, then circulate document for approval at next Steering Committee meeting (scheduled for August 15, 2008 ) Suggested Updates Include: 1. Steering Committee Positions: Fix Steering Committee Positions to indicate that Voting will be done annually in July for all positions and candidates will take their seats during the first meeting in August (or next meeting thereafter). Positions will be August 1 - July 31 on an annual basis. resolution: m:Mischkinsky s:Freund to update the operational procedures with the above proposal w/o 2. Regular Teleconference Processes: #1 SC Teleconferences Mike suggests that the Call-in information be changed to simply indicate that call-in information will be provided on the OASIS calendar. This allows for the eventuality that this call-in information changes for some reason over the life of the Steering Committee. Or perhaps, add a note which says something to the effect... "this call-in information may change over time. Readers are advised to consult the OASIS OpenCSA calendar for actual call-in information." resolution: m:Freund s:Burke to update the operational procedures with the above proposal w/o #4 SC Minutes Currently the process states that draft minutes are produced within one working day by the SC Secretary. I would like to suggest that this time be extended to 5 working days, if possible. Normally this isn't a problem, but occasionally it is problematic. resolution: m:Mischkinsky s:Freund to update the operational procedures to require minutes be published within a week w/o This section states that meeting attendance is tracked on the Calendar Entries for each SC meeting. This requires the use of the OASIS attendance tracking...for which Mike does not have privileges/authority. Instead attendance tracking has been done as part of the minutes since mid-November of last year. Perhaps we can change the wording to use either though, there seems to be no real need to track using Kavi (i.e. minutes are adequate). resolution: m:Mischkinsky s:Burke to update the operational procedures to record meeting attendance in the minutes w/o 3. Inter-TC Coordination: Change name of SCA Inter-TC Liaison Subcommittee to OpenCSA TC Liaison SubCommittee per the updated charter approved in May of this year. resolution: m:Burke s:Freund to change the name of the Inter-TC Liaison Subcommittee to the OpenCSA TC Liaison SubCommittee per the updated charter w/o 4. Quarterly Reports to OASIS Board Suggest that we remove this section all-together since it is likely that the Process Committee will change this rule so that only Member Sections which are OASIS funded are bound by this requirement. resolution: m:Mischkinsky s:Burke remove the requirement for quarterly reports to the OASIS Board from the operational Procedures w/o action: Secretary to update the Operational Procedures reflecting the resolutions above and circulate the revised document for review prior to the next steering cttee meeting 6. Any Other Business? - none - 7. Future SC Agenda Topics? The following items were held over Mike to schedule the following topics for the August 15, 2008 meeting: * Revisit of the F2F meeting on the Agenda for July/August timeframe. (from June 13, meeting) At the 2008-07-11 meeting, members thought that there is no current need, but that there is a potential need in the future however the schedule is unclear. * Final review and approval of Steering Committee Operational Procedure document. * Steering Committee Position Election results. * LSC TC Updates/Status 8. Next Meeting - Due to conflicting vacation schedules the next regular teleconference is scheduled for August 15, 2008 9:00am PST, 12:00pm EST, 5:00pm UK 9. Adjourn
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