RE: [ubl-dev] UBL Invoice message and distributioning invoice lines togeneral ledger account

[Fulton Wilcox <fulton.wilcox@coltsnecksolutions.com>]

All:

In my experience, the buyer's internal purchase-to-pay internal systems
would typically take care of general ledger accounting, probably using
purchase order-related data as the governing document. A buyer typically
will not send internal cost accounting details of the purchase transaction
to the vendor.

To facilitate the cross-reference of PO data to invoice data, buyers may
require vendors to cross-reference the buyer's PO and PO original line order
number, and that simple cross-reference then drives cost accounting (as well
as unit price validation, etc). As long as the invoice line items can be
married up to the PO (or other authorizing document) there is no need to
send cost center, GL account numbers etc. externally. 

Note that for many long lead time purchases (and a surprising number of
short lead time orders), by the time the seller has shipped the goods or
rendered the service, the buyer may have restructured cost centers, G/L
accounts, etc., so the buyer cannot count on the seller staying up to date
with what happened within the buyer's universe.



                                     Fulton Wilcox
                                     Colts Neck Solutions LLC

-----Original Message-----
From: LEMENSE R [mailto:R.Lemense@skynet.be] 
Sent: Wednesday, December 14, 2005 8:10 AM
To: ebxml-dev@lists.ebxml.org; ubl-dev@lists.oasis-open.org; Szabó Áron
Cc: Dechamps Alain; bernard.longhi@blc-consultants.com; Jean-Luc Champion;
De Vos Freddy; Lesourd Michel; jon.bosak@sun.com
Subject: Re: [ubl-dev] UBL Invoice message and distributioning invoice lines
to general ledger account

Hi Aron,

For sure, the invoice should transport the appropriate elements enabling the

buyer (customer) to automatically record the accounting entry lines (AP + 
Purchase + Tax) and possibly the cost accounting / budget entries.

Considering possible different organisation of processes, the same facility 
might be useful / requested for the seller (supplier) as well  (e.g. 
self-billing, or outsourced e-Invoicing).

This issue has been fully adressed in the  TBG1-TBG12 joint project 
"e-Invoice/Accounting Token" within UN-CEFACT.

Not only invoice, credit note or debit note are concerning accounts.

All the documents of the Supply Chain as proposed by TBG1 business model 
will be completed with the "accounting token" when accounting is concerned 
for one or both business partners.

The project will  be submitted shortly by TBG1 for approval by next 
UN-CEFACT Forum to take place in March 2006 in Vancouver.

The current version of the documents is downloadable from TBG1 page of 
UN-Cefact website.

Regards,
Robert Lemense
Chair TBG12 "Accounting and Audit"


----- Original Message ----- 
From: "Szabó Áron" <aron@ik.bme.hu>
To: <ubl-dev@lists.oasis-open.org>; <ebxml-dev@lists.ebxml.org>
Cc: <jon.bosak@sun.com>
Sent: Wednesday, December 14, 2005 10:40 AM
Subject: [ubl-dev] UBL Invoice message and distributioning invoice lines to 
general ledger account


> Dear Members,
>
> in the process of managing an ivoice one step is distributioning invoice
> lines to general ledger account by the receiver of the invoice.
>
> Can these data be added somewhere in the UBL invoice structure? Or will
> there be any new message added to UBL to store these data? It would be 
> good
> and keep interoperability if there were any standardized message structure
> to store these data in the e-business system of the receiver.
>
> Best regards,
> Aron
>
> ----------------------------------------------------
> Aron Szabo, M. Sc.
> Research Associate,
> Center of Information Technology
> Budapest University of Technology and Economics
>
>
>
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