PAC: CS 2 for your review

[Jon Bosak <Jon.Bosak@eng.sun.com>]

To: workprocess@lists.oasis-open.org
Subject: PAC: CS 2 for your review

PAC members:

   I think I have digested the meeting of 2000.03.16.  Please
   review the attached for discussion at our meeting scheduled for
   this Thursday.  I notice that we are knocking off issues CM 4
   and CM 6 in the process of finishing CS 2.  In hopeful
   anticipation of closing this set of decisions, I am planning to
   send another set of notes to begin our discussion of CS 3,
   CS 4, and CS 5, which I think we're pretty near to deciding,
   and CS 6, which I don't think is going to be a huge problem (I
   think it will be a big problem, but not a huge one).

Note to observers:

   At its meeting of 2000.03.30, the PAC will be asked to resolve
   that the following decisions be incorporated into the changes
   to the OASIS bylaws that it intends to propose to the OASIS
   membership.  As with previous resolutions of items on the PAC
   issues list, the language has been cast in a way intended to
   facilitate pasting of paragraphs into new sections of the
   bylaws when the PAC undertakes the task of drafting the
   proposed changes.  However, the primary purpose of this
   language is to capture the intent of the PAC rather than to
   determine the final wording of the proposed bylaw amendments.

Jon Bosak
PAC chair

==================================================================

CS 2. TC Membership
Draft in progress, 2000.03.27

1. TC meetings

   Every OASIS TC is required to meet either in person or by
   telephone at least once in every calendar year.  Any OASIS TC
   that fails to conduct a legal session at least once during a
   calendar year shall cease to exist at the beginning of the
   calendar year immediately following.

   As used here and in the following sections, the word "session"
   if not otherwise qualified means either a face-to-face meeting,
   possibly extending over several days, or a telephone
   conference.  TC meetings carried out over a sequence of
   business days that follow one another in immediate succession
   are considered to be part of the same session.

2. TC Membership

   [Note that nothing is said here about initializing a TC.]

   Any OASIS member or member/employee of an OASIS member
   organization can become a prospective member of an existing
   OASIS TC by sending written notice of intention to participate
   to the chair of the TC at least one week prior to the first
   session at which prospective membership is requested.  A
   prospective member may attend face-to-face meetings as an
   observer and may attend phone meetings as an observer at the
   discretion of the chair.

   A prospective member of a TC shall become a voting member of
   the TC immediately following the close of the third session
   after formal application to join the TC or after 60 days have
   elapsed following formal application to join the TC, whichever
   comes first.

3. Termination of membership

   Except as provided in the section titled "Leaves of Absence,"
   membership in an OASIS TC shall be terminated under the
   following conditions.

   a. A member shall be warned in writing upon failure to attend
      two out of every three successive sessions of the TC.
      Membership shall be terminated if the member fails to attend
      the next session following transmittal of the written
      warning.

   b. A member shall be warned in writing upon failure to return
      80 percent of all mail ballots closing during any 90-day
      period.  Membership shall be terminated if the member fails
      to return 80 percent of all mail ballots closing during the
      90 days following transmittal of the written warning.

   Termination of membership in an OASIS TC shall automatically
   end voting membership in any subcommittee directly or
   indirectly created by that TC.

   [It is assumed here that membership in subcommittees is covered
   by the traditional process set forth in Robert's that we
   inherit from the current bylaws.  We'll have to embroider on
   this in discussing Issue CT 6, coordination committees, and the
   whole subject of how TCs communicate with each other.  One
   important question will be whether loss of membership in a TC
   also ends membership in joint subcommittees to which that TC is
   a party.]

4. Leaves of absence

   Every member of an OASIS TC is entitled to one leave of absence
   per calendar year during which he or she is exempted from the
   participation criteria specified in the section titled
   "Termination of Membership."  A first leave of absence in any
   calendar year is obtained automatically upon application to the
   chair of the TC no later than one week in advance of the
   beginning of the TC session or closure of a TC mail ballot for
   which the member wishes to be exempted.

   As regards quorum requirements and voting criteria, a member of
   a TC who has been granted a leave of absence ceases to be a
   member of the TC and all of its subcommittees for the duration
   of the leave.  However, membership in the TC and membership in
   any still-existing subcommittee of the TC of which the same
   person was a member at the beginning of the leave resumes when
   the leave ends.

   A member who has already been granted a leave of absence during
   a calendar year may apply for a maximum of one additional leave
   of absence during the same year, but a second leave of absence
   in a calendar year shall be granted to an individual member
   only upon formal resolution of the TC.

   The length of a leave of absence must be specified in advance
   and cannot exceed 45 days.  A leave of absence ends on the date
   specified, or at the beginning of the first TC or subcommittee
   session attended after the leave begins, or upon transmittal of
   the first mail ballot returned after the leave begins,
   whichever comes first.  Time allocated for a leave of absence
   but not used due to early resumption of membership cannot be
   rolled over into another leave.