PAC: CS 2 draft rev. 1

[Jon Bosak <Jon.Bosak@eng.sun.com>]

To: workprocess@lists.oasis-open.org
Subject: PAC: CS 2 draft rev. 1

This is another draft of the CS 2 resolution.  It's been
extensively reworked in light of suggestions from Robin, Eduardo,
and Terry.  I intend to send out a version to be voted on tonight
(2000.04.02).

Please remember that the language is formal in order to make it as
easy as possible to write bylaw amendments later, but this is
*not* the final wording of those amendments.  The idea here is to
capture policy decisions, and some aspects have to be left
undefined until we're done with the issues list.  In commenting on
this draft, please distinguish between editorial suggestions,
major disagreements, and issues that should be added to the issues
list.

Jon

==================================================================

CS 2. TC Membership
Draft in progress, 2000.04.02

1. TC meetings

   Every OASIS TC is required to meet within three months of its
   initial formation and at least once every calendar year
   thereafter.  Any OASIS TC that fails to conduct at least one
   legal session during a calendar year shall cease to exist at
   the beginning of the calendar year immediately following.

   As used here and in the following sections, the term "calendar
   year" means a Gregorian calendar year, and the term "session"
   if not otherwise qualified means either a face-to-face meeting,
   possibly extending over several days, or a telephone
   conference.  TC meetings carried out over a sequence of
   business days that follow one another in immediate succession
   are considered to be part of the same session.

2. TC Membership

   [Note that nothing is said here about initializing a TC.]

   Any OASIS member or member/employee of an OASIS member
   organization can become a prospective member of an existing
   OASIS TC by sending written notice of intention to participate
   to the chair of the TC.  Prospective membership begins one week
   after this notice is received.  A prospective member may attend
   face-to-face meetings as an observer and may attend phone
   meetings as an observer at the discretion of the chair.

   A prospective member of a TC shall become a voting member of
   the TC immediately following the close of the third TC session
   held during the period of prospective membership or after 60
   days have elapsed following formal application to join the TC,
   whichever comes first.

3. Termination of membership

   Except as provided in the section titled "Leaves of Absence,"
   membership in an OASIS TC shall be terminated under the
   following conditions.

   a. A member shall be warned in writing upon failure to attend
      two out of every three successive sessions of the TC.
      Membership shall be terminated if the member fails to attend
      the next session following transmittal of the written
      warning.

   b. A member shall be warned in writing upon failure to return
      80 percent of all mail ballots closing during any 90-day
      period.  Membership shall be terminated if the member fails
      to return 80 percent of all mail ballots closing during the
      90 days following transmittal of the written warning.

   Termination of membership in an OASIS TC shall automatically
   end voting membership in any subcommittee directly or
   indirectly created by that TC.

   [It is assumed here that membership in subcommittees is covered
   by the traditional process set forth in Robert's that we
   inherit from the current bylaws.  We'll have to embroider on
   this in discussing Issue CT 6, coordination committees, and the
   whole subject of how TCs communicate with each other.  One
   important question will be whether loss of membership in a TC
   also ends membership in joint committees to which that TC is a
   party.  Resolution of this question is deferred until we
   consider the creation and operation of joint committees.]

4. Leaves of absence

   Every member of an OASIS TC is entitled to at least one leave
   of absence per calendar year.  During a leave of absence, a
   member is exempted from the participation criteria specified in
   the section titled "Termination of Membership."  A first leave
   of absence in any calendar year is obtained automatically upon
   application to the chair of the TC.

   A member who has already been granted a leave of absence during
   a calendar year may apply for a maximum of one additional leave
   of absence during the same year, but a second leave of absence
   in a calendar year shall be granted to an individual member
   only upon formal resolution of the TC.

   As regards quorum requirements and voting criteria, a member of
   a TC who has been granted a leave of absence ceases to be a
   member of the TC and all of its subcommittees for the duration
   of the leave.  However, membership in the TC and membership in
   any still-existing subcommittee of the TC of which the same
   person was a member at the beginning of the leave resumes when
   the leave ends.

   The length of a leave of absence must be specified in advance
   and cannot exceed 45 days.  A leave of absence begins no
   earlier than one week after the date upon which the request was
   submitted to the chair of the TC and ends on the date
   specified, or at the beginning of the first TC session or
   subcommittee session attended after the leave begins, or upon
   transmittal of the first mail ballot returned after the leave
   begins, whichever comes first.  Time allocated for a leave of
   absence but not used due to early resumption of membership
   cannot be rolled over into another leave.

   [Note that language covering participation in joint committees
   will have to be added to this section when we define joint
   committees.]