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Subject: PAC: VOTE: CS 2
To: workprocess@lists.oasis-open.org Subject: PAC: VOTE: CS 2 I've changed the last draft by removing the last sentence of the second para in section 1, which read as follows: TC meetings carried out over a sequence of business days that follow one another in immediate succession are considered to be part of the same session. Terry (and Lauren) convinced me that it's best to just point people to Robert's on the subject of what constitutes a session. I'll repeat something that I said before: Please remember that the language is formal in order to make it as easy as possible to write bylaw amendments later, but this is *not* the final wording of those amendments. The idea here is to capture policy decisions, and some aspects have to be left undefined until we're done with the issues list. Please send your vote to approve (or disapprove) the policy decisions embodied in this resolution to the workprocess list no later than Wednesday night, 2000.04.05. Remember that a majority of *all* the members of the PAC is required to pass a mail ballot. This is, in effect, a test of whether we can operate by email. I vote YES. Jon ================================================================== CS 2. TC Membership 1. TC meetings Every OASIS TC is required to meet within three months of its initial formation and at least once every calendar year thereafter. Any OASIS TC that fails to conduct at least one legal session during a calendar year shall cease to exist at the beginning of the calendar year immediately following. As used here and in the following sections, the term "calendar year" means a Gregorian calendar year, and the term "session" if not otherwise qualified means either a face-to-face meeting, possibly extending over several days, or a telephone conference. 2. TC Membership [Note that nothing is said here about initializing a TC.] Any OASIS member or member/employee of an OASIS member organization can become a prospective member of an existing OASIS TC by sending written notice of intention to participate to the chair of the TC. Prospective membership begins one week after this notice is received. A prospective member may attend face-to-face meetings as an observer and may attend phone meetings as an observer at the discretion of the chair. A prospective member of a TC shall become a voting member of the TC immediately following the close of the third TC session held during the period of prospective membership or after 60 days have elapsed following formal application to join the TC, whichever comes first. 3. Termination of membership Except as provided in the section titled "Leaves of Absence," membership in an OASIS TC shall be terminated under the following conditions. a. A member shall be warned in writing upon failure to attend two out of every three successive sessions of the TC. Membership shall be terminated if the member fails to attend the next session following transmittal of the written warning. b. A member shall be warned in writing upon failure to return 80 percent of all mail ballots closing during any 90-day period. Membership shall be terminated if the member fails to return 80 percent of all mail ballots closing during the 90 days following transmittal of the written warning. Termination of membership in an OASIS TC shall automatically end voting membership in any subcommittee directly or indirectly created by that TC. [It is assumed here that membership in subcommittees is covered by the traditional process set forth in Robert's that we inherit from the current bylaws. We'll have to embroider on this in discussing Issue CT 6, coordination committees, and the whole subject of how TCs communicate with each other. One important question will be whether loss of membership in a TC also ends membership in joint committees to which that TC is a party. Resolution of this question is deferred until we consider the creation and operation of joint committees.] 4. Leaves of absence Every member of an OASIS TC is entitled to at least one leave of absence per calendar year. During a leave of absence, a member is exempted from the participation criteria specified in the section titled "Termination of Membership." A first leave of absence in any calendar year is obtained automatically upon application to the chair of the TC. A member who has already been granted a leave of absence during a calendar year may apply for a maximum of one additional leave of absence during the same year, but a second leave of absence in a calendar year shall be granted to an individual member only upon formal resolution of the TC. As regards quorum requirements and voting criteria, a member of a TC who has been granted a leave of absence ceases to be a member of the TC and all of its subcommittees for the duration of the leave. However, membership in the TC and membership in any still-existing subcommittee of the TC of which the same person was a member at the beginning of the leave resumes when the leave ends. The length of a leave of absence must be specified in advance and cannot exceed 45 days. A leave of absence begins no earlier than one week after the date upon which the request was submitted to the chair of the TC and ends on the date specified, or at the beginning of the first TC session or subcommittee session attended after the leave begins, or upon transmittal of the first mail ballot returned after the leave begins, whichever comes first. Time allocated for a leave of absence but not used due to early resumption of membership cannot be rolled over into another leave. [Note that language covering participation in joint committees will have to be added to this section when we define joint committees.]
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