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Subject: RE: [chairs] Info for chair setup of Kavi TC areas
- From: Kelvin Lawrence <firstname.lastname@example.org>
- To: "Philpott, Robert" <email@example.com>
- Date: Thu, 13 Feb 2003 09:25:04 -0600
Hi Karl, I have started this morning
to work on the WSS TC part of the Kavi site. A few of my observations below:
1. I agree with everything Rob said
on the Charter page. Please can we have an HTML link to the HTML version
of the charter off the charter page. We have that today so not having it
in the new system is a step backwards. Requiring PDF is not really acceptable,
not all people have PDF support.
2. Also on the Charter page, please
can we have the other officials listed, especially the secretary, but also
web-master and issues list tracker would be nice. We list those on our
current (old) web page.
3. For me so far performance has seemed
fine but I have not yet tried to do much more that read pages, but so far
not an issue for me.
4. Can we get more control over how
the pages are laid out ? I had raised this at the Baltimore meeting and
I thought there was some flexibility. The pages look rather clumsy - certainly
less approachable than the hand crafted pages we have today.
Anyway that's it for now, will spend
time today getting used to the system and will post any additional feedback.
I encourage the other chairs to share their feedback so we can all help
each other get fully Kavi'd
Kelvin R. Lawrence
Member of the IBM Academy of Technology
IBM Software Group. 11400 Burnet Road, Austin, TX 78758.
Office +1 (512) 838-0924 Mobile +1 (512) 699 1184 Fax: +1
(512) 838-0169 e-mail: firstname.lastname@example.org
"Philpott, Robert" <email@example.com>
wrote on 02/12/2003 11:42:59 PM:
> Hi Karl - I've been working on the SSTC items as you requested. I
> have some issues and suggestions. Please let me know if I've just
> missed something that takes care of any of these...
> 1. I'm a bit concerned about Kavi
performance. I'm hitting the
> thing here at midnight EST and it ain't exactly speedy for doing
> these management operations. It can't be due to system load.
> almost positive it's not a network bandwidth issue as I'm not having
> any general browsing issues to other sites.
> 2. The pointers to our charter,
etc. do not show up as
> hyperlinks. I checked a couple other TC's and found the same
> 3. No role has the ability to modify
group notes and charter info
> (or any other aspect of the TC home page). I don't remember
> this was covered in the training, but this seems pretty restrictive.
> Will this restriction remain? When we got a preview in Baltimore,
> thought we were shown a feature that would let us do some formatting
> of our pages. I understand the desire to make all TC home pages
> look similar, but it seems we now have almost no control over what
> info is presented on our main page. How will we get notes,
> announcements, etc. added? It seems REALLY inconvenient to have
> put important TC info into a document and put it in the repository
> or create a dummy "event" to get something displayed.
> Here's some wishlist items:
> 1. Actually, I *really* don't like
having to click on a link for
> a PDF file just to see the charter. Can't we get inline text
> 2. On the Charter and Chairs page,
it would be nice to be able to
> list other important TC member roles (e.g. secretary, etc). Can't
> this content be under our control?
> 3. When managing rosters:
> a. I would find it quite convenient
to be able to do a search for
> anyone that is a "voting member". It lets me search
on a specific
> role or on some name/email string, but I can't directly find who can
> vote. I can find all members in each role and then sort each
> those pages on the "voting member" column, but that's a
> b. I noticed that it is possible
to set an "observer" to "voting
> member" status. Do TC rules permit this? Shouldn't
> explicitly prohibited to prevent data entry/modification errors?
> c. During the training, I asked
about being able to track members
> on Leave of Absence. It was suggested to just move them to an
> observer role and move them back to member when they return. This
> may become tedious and error prone. And since OASIS has rules
> membership status and LOA, it seems the system intended to help us
> manage membership should support that as well. It seems we won't
> able to get away from using our current TC membership spreadsheet
> since we make an entry when someone goes on LOA with the date that
> they left and when they'll return.
> d. I also don't recall whether the
system will manage the
> transition from prospective member to voting member. Will it?
> not, we also have to still track that manually with our spreadsheet
> e. It would be VERY nice if the
system remembered more
> "preferences". For example, I prefer to always view
> roster. But every time I make a roster modification it reverts to
> the paginated view and I have to re-click the "All" link.
> 4. On pages that let you make edits
and submit the changes, a
> nice usability feature is to put a SUBMIT button on both the TOP and
> the bottom of the section being edited. It speeds up data updates
> when the item you changed was near the top of the list. Otherwise
> you edit the item and then have to scroll to the bottom to submit
> That's enough for tonight...
> Rob Philpott
> RSA Security Inc.
> The Most Trusted Name in e-Security
> Tel: 781-515-7115
> Mobile: 617-510-0893
> Fax: 781-515-7020
> > -----Original Message-----
> > From: Karl Best [mailto:firstname.lastname@example.org]
> > Sent: Wednesday, February 12, 2003 5:40
> > To: email@example.com
> > Cc: firstname.lastname@example.org; email@example.com;
> > Donald.Bergeron@lexisnexis.com; firstname.lastname@example.org;
> > email@example.com
> > Subject: [chairs] Info for chair setup of
Kavi TC areas
> > Chairs:
> > Here's the information I promised so that
you can get started with your
> > setup. OASIS staff has set up accounts on
the Kavi system for as many
> > people as we have information for, has created
areas for each of the TCs
> > (and JCs and MS SCs), and pre-populated
these with the subscribers for
> > those TCs, etc. We now need you to go into
the area for your TC and
> > complete the setup.
> > 1. The first step is to get your password
and complete the setup your
> > personal account. (We'll be asking all OASIS
members to do this at the
> > time we launch, but you'll need to do it
now so that you'll have access
> > to the area for your TC.)
> > a. Go to http://kavi.oasis-open.org/kmembership_info/request_password
> > and enter your email address. The Kavi system
will send you your
> > username and password.
> > b. After you've received your
username and password, go to the My
> > Account page at http://kavi.oasis-open.org/members/user_tools,
> > then click on the Edit button and update
your personal information. Make
> > sure to save your changes.
> > 2. The next step is to edit the information
for your TC (or JC or MS SC).
> > a. Go to the All Groups page
(either click on this link from the left
> > side of the above page, or go to
> > http://kavi.oasis-open.org/apps/org/workgroup/portal/)
> > b. Select the name of your
TC (or JC or MS SC)
> > c. edit the following information:
> > - Manage Roster: This
is where you need to do most of your work.
> > I've pre-loaded the system with all of the
subscribers to your TC list,
> > and set them all as Observers (who receive
mail but can't vote). Your
> > job is to change the role of any people
who are voting members of the
> > TC. Remember the TC membership rules (see
the TC Process or TC
> > Guidelines for help, or contact me). If
you've been keeping a membership
> > roster then you'll already know who is who;
otherwise this will be the
> > people who joined the TC at some point and
have been attending regularly
> > since then. (The rosters you sent me a couple
weeks ago were used to
> > make sure that we had accounts created for
all these people.) Change
> > both the Role (the pulldown) as well as
checking the Voting Member box.
> > Set the roles for TC Chairs (if you have
co- or vice-chairs) and
> > Secretaries also; these are the people who
will have permission to edit
> > information on the site. Click the Submit
Changes button when you're done.
> > - Manage Email Templates:
No need to do anything here unless you
> > want to customize the message that is sent
when someone joins the TC.
> > - Upcoming Events: Add
your upcoming TC meetings etc. here. We
> > covered this in the training class, but
if you didn't attend you can
> > still probably figure it out. Remember that
we won't launch until mid
> > March so don't worry about any meetings
that are in the next couple of
> > weeks.
> > - Recent Documents:
This is where you'll be entering documents into
> > the doc repository. It's up to you whether
you want to start entering
> > documents or not. If you have just a few
documents on your current TC
> > page then you can start this at any time.
If you have quite a few you
> > may want to wait a bit, as we're trying
to put together some means of
> > mass importing large numbers of docs. If
you do want to start entering
> > docs I would suggest that this would be
a good opportunity to start
> > using the doc naming scheme that has recently
been discussed on the
> > chairs mail list.
> > - Open Ballots: This
is where you'll create ballots, but as we're
> > not going to be launching the Kavi system
until mid March you probably
> > won't have any ballots to put in here now.
> > - Recent Action Items:
This is where you'll create action items for
> > members of the TC, but as we're not going
to be launching the Kavi
> > system until mid March you probably won't
have any action items to put
> > in here now.
> > - Subgroups: This is
where you set up your TC subcommittees. Click
> > Add, then on the page that appears enter
the SC name, the abbreviated
> > name and mail list name (IMPORTANT: make
sure that both of these match
> > the name of the current SC mail list), chair
(use the lookup), charter,
> > and other settings (leave the settings as
> > General info:
> > - Please don't forward these instructions
to your TC or SC members. This
> > pre-launch setup is intended just for TC
(and JC and MS SC) chairs and
> > secretaries. Once we launch the system in
mid March we'll ask all OASIS
> > members to set up their accounts and allow
them to start using the
> > functionality on the TC pages.
> > - Once the system is launched an email notification
will be sent to
> > people when something about their account
or something on the TC page
> > changes. Email notification will be turned
off until then as we'll be
> > making lots of changes.
> > - Please contact me with questions related
to policy or process; for
> > general help with "how do I do something
in Kavi" please contact
> > firstname.lastname@example.org.
> > -Karl
> > =================================================================
> > Karl F. Best
> > Vice President, OASIS
> > +1 978.667.5115 x206
> > email@example.com http://www.oasis-open.org
> > ----------------------------------------------------------------
> > To subscribe or unsubscribe from this elist
use the subscription
> > manager: <http://lists.oasis-open.org/ob/adm.pl>
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