RE: Symposium meeting facility needs - was: RE: [chairs] Symposium TC meetings

["Martin Chapman" <martin.chapman@oracle.com>]

Scott, Karl,

On a very related note, two groups are having their first meeting next
week (Ws-RF and Ws-notifications.) 
Will dial-in be provided so that non phyical ateendees can sign in to
receive membership status in these new groups?

Martin.

>-----Original Message-----
>From: Scott McGrath [mailto:scott.mcgrath@oasis-open.org] 
>Sent: 19 April 2004 17:09
>To: 'Martin Chapman'; karl.best@oasis-open.org; 
>chairs@lists.oasis-open.org
>Subject: Symposium meeting facility needs - was: RE: [chairs] 
>Symposium TC meetings
>
>
>Martin,
>
>You raise some very valid considerations.  When planning the 
>Symposium, using available feedback from the TAB and TC 
>Chairs, it was determined that having no meeting fee for the 
>TC Meetings would lower the barrier to participation f2f.  
>Therefore, we expended the budget on providing for f2f 
>meetings--rooms, coffee breaks etc.  That said, next year, the 
>budget may be structured differently. 
>
>This year--we have *some* limited capacity to support extra 
>meeting services because of the generous support of the 
>Symposium sponsors - Adobe, Booz Allen Hamilton, IBM, SAP and 
>Sun Microsystems.  
>
>Therefore I am asking each TC Chair who will be meeting in New 
>Orleans to provide a prioritized list of extra services 
>requested.  This is not an assurance of their availability, as 
>that is based on budget and availability at the hotel.  
>PLEASE, only consider those services needed, as Martin has. To 
>include things that would be "nice to have" will reduce focus 
>on things that are necessary.
>
>Possible extra services, please indicate those that are needed 
>and rank-order the needs:
>
>Conference phone (for inbound calls only):
>Internet connection:
>Screen for projector:
>Projector (This is a real long shot.  We hope every TC has a 
>member who has access to borrow the office projector)  
>
>Of course, we will be promoting the Sponsors support in the TC 
>meeting rooms.  If anyone has interest in ensuring we have the 
>budget to provide meeting amenities and benefiting from the 
>sponsor promotion, do let us know.
>
>Scott McGrath
>Director Member Services
>
>scott.mcgrath@oasis-open.org
>+ 1 978 667-5115 ext 202
>+ 1 978-667-5114 fax
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>
>> -----Original Message-----
>> From: Martin Chapman [mailto:martin.chapman@oracle.com]
>> Sent: Friday, April 16, 2004 11:40 AM
>> To: karl.best@oasis-open.org
>> Cc: chairs@lists.oasis-open.org
>> Subject: [chairs] Symposium TC meetings
>> 
>> Karl,
>> 
>> The WS-CAF TC will be meeting in New Orleans, but we have a dilemma 
>> with respect to meeting attendance and membership.
>> None of our members were willing to pay $400 a day for a 
>speaker phone.
>> However we normally rely on dial-in facilities to allow 
>those that do not
>> physically attend to dial in.
>> We do have a number of members at warning status, and they 
>would dial-in
>> to the next meeting if the facilities were to be provided.
>> Since they can't dial-in, I am unsure whether I should be 
>downgrading them
>> or not.
>> It doesn’t seem fair to me, so please advise.
>> 
>> As a general point, when I found out that equipment wasn’t being 
>> provided, I almost cancelled our groups attendance at the 
>plenary, and 
>> certainly will not plan to have
>> a group meeting next year if hosting facilities are not improved.
>> 
>> 
>> Cheers,
>>    Martin. 
>> _________________________________________________________________
>> Martin Chapman
>> Consulting Member of Technical Staff
>> Oracle
>> P: +353 87 687 6654
>> e: martin.chapman@oracle.com
>> 
>
>
>