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Subject: About agendas and expectations

Peace, all.  I think I may have allowed this issue to come up because I've
been updating agenda items DURING the meeting.  From now on *after an
agenda has gone out,* I will not add any new items that are based on
late-arriving deliverables that need the committee's eyes. I'll still
dynamically correct the agenda if its wrong, but frankly, all of our
discussions for a meeting should be in place BY the meeting so that during
the call, we can concentrate on our discussion.  And approval items really
need to be sent/uploaded well before the meeting (at least a few hours
before, preferably the day before).  I appreciate everyone's concerns, and
I hope that keeping the agenda frozen after it has gone out (except for
corrections) will help our expectations.

I'd like to remind everyone that our TC and its subcommittees are fairly
busy, and all of us need to be prepared in advance for our meetings.
Minutes need to be sent out soon after meetings so that members with action
items can work from that record. Uploads for discussion or approval need to
be timely enough to allow members to to review for either form or content
as needed.  Being prompt to join the call prior to roll call helps the
Chairs expedite that unpleasant business. Just common sense reminders for
all of us. Now back to great work on our business at hand!

Don Day
Chair, OASIS DITA Technical Committee
IBM Lead DITA Architect
Email: dond@us.ibm.com
11501 Burnet Rd. MS9033E015, Austin TX 78758
Phone: +1 512-838-8550
T/L: 678-8550

"Where is the wisdom we have lost in knowledge?
 Where is the knowledge we have lost in information?"
   --T.S. Eliot

             "JoAnn Hackos"                                                
             tech-serv.com>                                             To 
                                       "Grosso, Paul" <pgrosso@ptc.com>,   
             08/22/2007 07:51          <dita-translation@lists.oasis-open. 
             AM                        org>                                
                                       RE: [dita] Groups - Best Practice   
                                       for Leveraging Legacy Translation   
                                       Memory when   Migrating to DITA     
                                       .doc) uploaded                      

I think the entire TC is not the appropriate place for a comment of this
sort. We're all serious about our participation and spend a great deal
of time and effort of these activities.

JoAnn T. Hackos, PhD
Comtech Services, Inc.
710 Kipling Street, Suite 400
Denver CO 80215

-----Original Message-----
From: Grosso, Paul [mailto:pgrosso@ptc.com]
Sent: Tuesday, August 21, 2007 10:33 AM
To: dita-translation@lists.oasis-open.org
Cc: dita@lists.oasis-open.org
Subject: RE: [dita] Groups - Best Practice for Leveraging Legacy
Translation Memory when Migrating to DITA
(TranslationBestPracticesWhitePaper.doc) uploaded

I have no substantive comments on this document, but there are several
editorial issues that should be corrected before we publish this

Why is the text on page 2:

[Insert paragraph describing particular TC or Topic area as

still in this copy of the document?  Are we planning to publish it like

On page five, the second "bullet" has some odd font changes in the
middle of the text (in fact, in the middle of the word "the").

Page six also seems to have some odd font changes.  (Makes me think this
document must not have been generated via DITA and XML.)

On page 8, the font use under "Fuzzy matching" is odd.

On page 9, the font use under SRX and xml:tm is questionable.

Regarding JoAnn's annoyed sounding "alright" when I said I wasn't ready
to vote to approve this in the last 10 seconds of today's call since we
were informed of this latest version only minutes before today's telcon,
I'd like to remind the entire TC that we are a standards making body.
When we vote to approve something, we're supposed to mean it, and when
we publish something, it's supposed say what we mean for it to say and
be formatted in a way that doesn't embarrass us.

It may be that I've been doing standards for too long, but I take the
standards development process seriously, and I'd prefer not to be forced
to vote on something that I haven't had time to read.


> -----Original Message-----
> From: joann.hackos@comtech-serv.com
> [mailto:joann.hackos@comtech-serv.com]
> Sent: Tuesday, 2007 August 21 10:21
> To: dita-translation@lists.oasis-open.org
> Cc: dita@lists.oasis-open.org
> Subject: [dita] Groups - Best Practice for Leveraging Legacy
> Translation Memory when Migrating to DITA
> (TranslationBestPracticesWhitePaper.doc) uploaded
> OASIS official format for the Translation Memory Best Practice
>  -- Dr. JoAnn Hackos
> The document named Best Practice for Leveraging Legacy Translation
> Memory when Migrating to DITA
> (TranslationBestPracticesWhitePaper.doc) has been submitted by Dr.
> JoAnn Hackos to the DITA Translation Subcommittee document repository.
> Document Description:
> This paper describes best practices that will help organizations use
> their legacy TM for future translation projects that are authored in
> These practices will allow them to minimize the expense of ongoing
> translations of XML-based content.
> View Document Details:
> http://www.oasis-open.org/apps/org/workgroup/dita-translation/
> document.php?document_id=25036
> Download Document:
> http://www.oasis-open.org/apps/org/workgroup/dita-translation/
> download.php/25036/TranslationBestPracticesWhitePaper.doc

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