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Subject: Some enlightenment on side-group work
The DITA SIDSC group asked for clarification about how to work within OASIS intent for subgroup or off-line activities. Such work is normal practice of TCs or SCs that have very specialized tasks that only certain members need concentrate on. Seraphim's rollup for his SC is very well written, and worth mentioning here for the broader DITA TC's awareness. Generally, I think our TC has followed the gist of the guidelines fairly well, but we could improve in these particular areas: 1. For minute takers, whenever noting that someone is to create a sub-group call, make certain to state that this is a TC Action. Calls initiated without a clear record of being at the TC's request could be construed as creating IP issues outside of the scope of the TC and OASIS's authority. 2. For the person arranging the call, after canvassing for meeting times, be sure to reply back to the list as to the time, date, call number, and topic of the meeting so that anyone else interested may join at that time. This is in the spirit of full transparency and openness of TC process, even though in practice your call may still only have the folks who originally responded to the request. 3. After the call, make sure that the key outcomes for the meeting get back into the list, either by adding them to the description for the upload of the resulting document or by dropping a note to the list. You may read the Semiconductor group's email archives to follow that full thread, however the following summary says it all (full message at http://lists.oasis-open.org/archives/dita-sidsc/200709/msg00033.html). Regards, -- Don Day Chair, OASIS DITA Technical Committee Chair, IBM DITA Architects Board Email: dond@us.ibm.com 11501 Burnet Rd. MS9033E015, Austin TX 78758 Phone: +1 512-244-2868 (home office) "Where is the wisdom we have lost in knowledge? Where is the knowledge we have lost in information?" --T.S. Eliot ----- Forwarded by Don Day/Austin/IBM on 09/27/2007 02:17 PM ----- "Larsen, Seraphim L" <seraphim.l.larse To n@intel.com> <mary.mcrae@oasis-open.org>, Don Day/Austin/IBM@IBMUS 09/27/2007 12:18 cc PM <dita-sidsc@lists.oasis-open.org> Subject RE: [dita-sidsc] Groups - Action Item Modified: #0028 How to share Excel file OK, thanks Mary. In summary, it seems that it's OK to have meetings outside the "regular scheduled program", as long as: - The meeting is announced through the official SC channels (calendar or email list). - The meeting is open to all SC members. - Screen-sharing collaboration tools (such as LiveMeeting, NetMeeting, WebEx) can be used, but since documents may not be hosted on non-OASIS systems, hosted systems such as Google Documents and non-OASIS wikis cannot be used. - A summary of what transpired must be posted in the documents or email list. - All deliverables created must be posted to the official SC site (email list, Wiki, or document repository). I think that's workable. Thanks again for all the clarifications! (and let me know if this final summary of mine is wrong!) Seraphim Larsen Intel Corporation * ECG TechComm Chandler, AZ * (480) 552-6504 My opinions only; I don't speak for Intel.
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