Meeting Minutes: OASIS LEGAL XML - LEGISLATIVE TECHNICAL COMMITTEE - MAY 7, 2004

["Bergeron, Donald L. (LNG-DAY)" <Donald.Bergeron@lexisnexis.com>]

OASIS LEGAL XML - LEGISLATIVE TECHNICAL COMMITTEE
MAY 7, 2004
Attendees:
Dee Schur - OASIS
Eileen Woods - Research Institute of America, Harrisburg, PA
Kelly Ray - PricewaterhouseCoopers, Dallas
Chet Ensign - LexisNexis
Don Bergeron - LexisNexis
Daniel Bennett - Citizen Contact 
Sam Hunting - LexisNexis
Michael Aisenberg - Verisign, DC 
Jaime Clark - OASIS


[Note: I thank Kelly Ray for taking these minutes! - Don]

OASIS SYMPOSIUM REPORT
200 people attended general session
LegalXML - Core filing, Integrated Justice had meetings with 12-13 in
attendance plus conference call

Leadership Discussion - Interim Chair Changes - Framework for
Leadership (10 	Min)
Chet:  Legislative TC has existed for some time, but has not been
focused/active.  Don Bergeron will be taking on the role of TC Co-chair. Don
Bergeron was chair of LegalXML Steering Committee until last year when whole
steering committee turned over.  Sam Hunting becoming active.  Sam has
background with standards work. Sam was one of the early participants in the
LegalXML Court Filing effort.  Sam understands that we are a private/public
partnership.  Sam will be assigned to the TC as Secretary and Editor.   

Court Filing TC and Integrated Justice TC operate with co-chair structure.
Tradition is one co-chair is from private sector.  Other co-chair has been a
member of the public sector portion of the community.  Believe that this is
a good model for this community.  Helps in design and eases adoption and
use.  Reaching out to the National Association of State Legislatures and
other professional organizations will be a key component of this effort.

Daniel Bennett indicated that he would be willing to step down as a chair
once the public chair was found and voted in. He will remain active in the
standards effort.

Elections for the co-chairs will occur once the current recruiting drive is
complete. Don will stand for election at that time.

Interest & Commitment of Resources - Editor & Secretary (10 Min)
Don:  Sam Hunting will serve in this role.  Sam is calm and has a history of
listening.  As editor, he asks probing questions.  

OASIS LegalXML Legislative Technical Committee Report to Member
Section (5 Min)
See Appendix A.

State & Federal Legislative Electronic Document Usage & Capability Survey (5
Min)
Chet:  Dan has developed survey and is having a staff member pre-populate
the survey with publicly available information.  Will distribute to the
Technical Committee and get feedback.  

Dan:  Currently going through the data gathering process.  Ann Washington
did great job on ferreting through what information we need to know from the
respondents.  

Daniel was very sensitive to the community

Dublin Core Usage Modeling - Protect & Document Current Work &
Speed up effort 	(10 Min)
Don:  Difficulty in not having the initial data to use to develop standard.
Daniel's effort will help seed this initiative.

Need to begin to get a good solid vocabulary.  Sam is going to consolidate
material from OASIS email streams into a central document, combine that work
with input from the survey, and begin laying out the work product(s).  The
committee is considering a workshop (below) on how to fit items into the
Dublin Core vocabulary.  Will help us create work-product and help build the
community.

Next two Telephone Conference Meeting Targets & Face-2-Face (15 Min)
Want to have teleconferences on an ongoing basis either monthly or
bi-weekly.  Prior to face-2-face, have bi-weekly telephone conferences
beginning May 20th at least to share information.  Old schedule was Thursday
afternoon from 2p.m.-3p.m. Eastern. We will continue this pattern for now.

Face to face to set context for where the TC lives and get hands dirty with
getting draft standard out.  What is happening with eGov and how it will
relate.  Second day as a workshop.  Get a leader to facilitate through the
workshop.  Workshop to be targeted to be within next 2 months in DC.


Message to Technical Committee Members (2 Min)
Anyone who is not a member, send and email to Donald.Bergeron@lexisnexis.com
to get meeting notices.  If not a member and have questions, call Don at
937-865-1276.  

Michael Eisenberg participates in ABA Information Security Committee and an
agenda item for an upcoming meeting is on electronic evidence.  ISC is
chaired by Stephen Wu.  Next meeting is May 13/14th in Virginia and New
York. Look at Cooley,Godward site - <http://www.cooley.com> or
<http://www.abanet.org/scitech/ec/isc/next_meeting.html> for more info.
John ?? is designated liaison for ABA, but not necessarily tied into ISC.
Dan participated on electronic signature.  

Targeted Solicitation for Prospective Members (2 Min)
Will send out email to existing members and target members.

OASIS LegalXML Member Section Meeting Report - Will post URL to the meeting
information (1 Min) 


Regards,

Don

Donald L. Bergeron
Systems Designer
LexisNexis
donald.bergeron@lexisnexis.com
O 937-865-1276
H 937-748-2775
M 937-672-7781


APPENDIX A

OASIS LegalXML Member Section
Legislative Technical Committee

Status Report
April 28, 2004

TC Goals
The OASIS LegalXML Legislative Technical Committee is a community focused on
the definition and use of XML and related technologies for legislative
documents and information. It is focused on the needs of the Legislative
community, setting the correct focus for the development of specifications
and deliverables. There are at least three stakeholders groups in our
community. The originators, distributors, and end users of legislative
content all have needs and legitimate interests.

This effort targets the support of these stakeholders when their needs
critically, those needs that have near-term value are thoughtfully discussed
and prioritized. If we do not coordinate our efforts we will end up
competing and diluting the outcome.

OASIS provides the framework and open methodology that can help us create
standards that are trusted, adopted and used.

Recent Activities
The technical committee has been looking at the descriptive metadata for
legislation focusing on the proper use of Dublin Core.

It is preparing a survey, to be distributed shortly, to understand the
current use of metadata, XML, and other structured markup systems (SGML,
PDF) across the States and Federal governments.

Identifying a set of potential new members of the community to be invited to
goal setting activities. Prepare to reinforce the current members of the
community in their involvement and in goal setting and planning.

Completed Products
None as of yet

What you intend to accomplish during the next twelve months
Continue the development of a usage model/content rules within the Dublin
Core Initiative's vocabulary for the legislative content documents. Target
date is TBD.

To identify the goals and short-term specific needs of the legislative and
regulatory community using a survey and active outreach followed by focused
discussions with interested stakeholders in the community with a target of
the end of July 2004

To lay out a roadmap of needed standards and to focus on one standard for
specific requirements definition / review and launch the first standards
creation effort with a target of September 2004

To plan for specific requirements definition / review for the first standard
under an aggressive schedule.

What you need from the Member Section to accomplish your goals)
Under discussion