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Subject: Re: [office] Issues Tracking System now Live

Thanks, Mary.  This should be a great help.

However, I'd ask TC members to refrain from entering items until I've had 
the opportunity to work with Michael and Patrick to define some further 
usage guidelines.   This shouldn't take long.

Now we're cooking!



Mary McRae <mary.mcrae@oasis-open.org>
04/16/2009 09:49 PM
[office] Issues Tracking System now Live

The ODF Issue Tracking Project has been created and can be accessed at:

Each Member of the TC should have received an email with their login 
information. I have created accounts corresponding to your OASIS login 
name. Once you log in, please change your password to correspond to 
your OASIS password.

Below is an overview from the TC Handbook. For more information, the 
JIRA User?s Guide is online here:

Please let me know if you encounter any problems or if something isn?t 
clear. And of course I?d love to hear any suggestions you might have!




OASIS-hosted Issues Tracking System
OASIS has now installed a JIRA issues tracking system that will be 
made available to Technical Committees upon request. While any of the 
existing methods are still viable, Technical Committees may want to 
consider migrating their existing method to a new JIRA Project.

In accordance with the OASIS Technical Committee Process Policy, 
Technical Committee Members have read/write access.  Access control is 
at the Project level. All Projects are publicly-viewable.

Each Technical Committee will be a unique Project and identified by 
Technical Committee name.

Components are used to group a set of related issues. Components may 
identify Subcommittees or unique work products (that is, 
specifications or other document types) within a Technical Committee.

There are four (4) roles defined:
TC Chair
TC Editor
TC Member

There is currently only one workflow available: Technical Committee 
Issues. Additional workflows can be created based on Technical 
Committee requirements.
New - When an issue is created it is automatically assigned a status 
of New. A New issue has not yet been accepted by the Technical 
Committee. A new issue may either be accepted (Open Issue) or rejected 
(Close Issue) by the TC. Once an issue has been entered, the user 
should send an e-mail to the TC list with the URI.
Open - An issue accepted by the Technical Committee. Actual discussion 
of the issue takes place on the TC e-mail list and should include the 
URI to the actual issue.
Deferred - An issue accepted by the Technical Committee, but agreed 
that its resolution will be not be included in the current version.
Resolved - An issue with an agreed-upon resolution that requires a 
change to the work product.
Applied - An issue to which the agreed-upon resolution has been 
incorporated into a draft work product.
Closed - An issue that has either been rejected or resolved and 
incorporated into a Committee-approved work product.

All discussion on issues should happen on the Technical Committee's e- 
mail list and in TC meetings. As much detail as possible should be 
included when a new issue is opened. Additionally, the issue should 
-          resolution, if accepted
-          reason for closing (completed, duplicate, rejected, etc.)

NOTE: The issues tracking system is not tied into the OASIS groupware 
(KAVI) authentication. Permissions must be managed manually.

Mary P McRae
Director, Technical Committee Administration
OASIS: Advancing open standards for the information society
email: mary.mcrae@oasis-open.org
web: www.oasis-open.org
twitter: fiberartisan #oasis-open
phone: 1.603.232.9090

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