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Subject: Using JIRA
A quick update on JIRA, and some thoughts on how we can use it. Although we could sit down and define an elaborate formal process, I don't think that is necessary or desirable at this point. We're replacing an informal process that involved a number of mailing lists and a spreadsheet and a wiki with an informal process that involves JIRA. Let's migrate what we have over to the new technology. Then, if we want to adopt a more formal process, we can discuss that. But we're not obligated to adopt a more formal process merely because we're moving to JIRA. These are two separate decisions. The following are a list of issue sources, along with my recommendations on how we should deal with them: 1) Legacy comments on the office-comments list. I've migrated them all over to the JIRA already. This includes "real" comments that we should discuss and resolve, as well background chatter on the comment list that we can ignore. I'm in the process of closing all migrated comments that are not real comments. In some cases this can be done in bulk. For example, all items from the comment list where I am the author are not real comments and have been closed. 2) Existing assignments and dispositions from the "Registry of Comments" spreadsheets. I will note each of our prior decisions in the corresponding issue in JIRA. So if something was noted as "Michael will investigate" then I will open the issue and assign to Michael. If we said that something would be addressed in the next ODF 1.0 Errata, then I will open the issue and assign ODF 1.0 Errata and ODF 1.2 (if appropriate) as the target releases. Comments that came in during the ODF-Next call for proposals will be assigned to ODF-Next. Note that the two Japanese Defect reports are already in the spreadsheet, so they will be reflected in JIRA by this step. 3) New comments from the comment list. Periodically, perhaps monthly for now, more frequently during public review periods, I will migrate over comments from the public comment list. If we can keep discussion on that list to a minimum, then we'll get less "junk" in JIRA. I think we want to get into the habit of commenting on comments within JIRA, adding new information in JIRA, etc., so the JIRA record reflects the most-complete and current state of the issue. 4) Legacy member proposals from the TC's wiki. http://wiki.oasis-open.org/office/List_of_Proposals This is the consolidated list of proposals which TC members made last November. Some of these made it into ODF 1.2 when we voted in December. We said that the remainder would be deferred to ODF-Next. I will enter a JIRA issue corresponding to each of these deferred proposals so we don't lose track of them. 5) Legacy member comments. If you have a comment on the ODF 1.2 draft that has not yet been addressed in CD 02, and it is not already recorded via one of the above mechanisms, then please enter it as a new issue in JIRA, so we can track it to resolution. I do not plan on scouring the list archives to find these issues. So if you want something addressed, then you will need to add it yourself to JIRA. 6) New member comments. If any member has other proposals or comments on the text, please create an issue for it in JIRA. Even simple typographical errors are best tracked in JIRA. There is no need to send a separate email to the TC when you create a new JIRA issue, since an email will be sent automatically. 7) New Defect reports from SC34. I will transcribe any new defect reports we receive from SC34 into JIRA. 8) Subcommittee issues. If any subcommittee has a list of issues that they have been reporting on their lists, they need to find a way of getting them into JIRA. This mainly applies to the OpenFormula SC. Are there any other sources of issues that we need to deal with? I know Patrick has some issues he is tracking in the text of the draft, as editor's notes. I'll leave to him whether we wants to transcribe those into JIRA or not. Regards, -Rob
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