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Subject: Re: [office] So what happens in a public review?

Hi Mary,

On 11/16/09 01:55, Mary McRae wrote:

>> 3) The TC must acknowledge the receipt of each public comment.  This 
>> occurs automatically, since we use an email reflector list.  Each person 
>> who submits a comment will immediately receive a copy of the comment back 
>> to them via email.  That is the acknowledgement. 
> [actually no - the language is as follows: "The TC must acknowledge the receipt of each comment, track the comments received, and publish to its primary e-mail list the disposition of each comment at the end of the review period."
> Depending on various settings, a sender may or may not receive a copy of a message they posted. But the acknowledgement of receipt isn't meant to imply that you send something directly back to the submitter, but that the comment is noted in a log of some sort along with its resolution.]
>> 4) We need to track all comments received.  This will be done in JIRA. I 
>> have automation that will automatically transfer comments into JIRA from 
>> the office-comment list.  This works best when we observe the prohibition 
>> against discussion on the comment list.  Otherwise we will end up with 
>> extraneous comments in JIRA.
>> 5) Sometime after the end of the review period (60 days) we need to 
>> publish the disposition of each comment.  Typically, we propose 
>> dispositions on the list, or directly in JIRA, and then vote to approve 
>> the dispositions in a meeting.  The dispositions are then published in the 
>> meeting minutes and that satisfies the requirement to publish 
>> dispositions.   However, if there are more than a handful of comments we 
>> could also just minute that the comments are disposed as per their 
>> resolutions in JIRA, and then give their OFFICE-X numbers.  Since all JIRA 
>> resolutions get echoed to the mailing list, this should meet the 
>> requirements as well.
> [actually, no, it doesn't. A comment resolution log must be prepared and posted ("at the end of the review period"). I'm guessing you can just export this from JIRA and that in JIRA there's a link to the original comment posted to the comment list for traceability?]

If we export that resolution log from JIRA and post that to the comment 
list, are we then meeting the requirement to acknowledge the receipt  of 
each comment (as discussed in item 3 above)?

Best regards

Michael Brauer, Technical Architect Software Engineering
Sun Microsystems GmbH             Nagelsweg 55
D-20097 Hamburg, Germany          michael.brauer@sun.com
http://sun.com/staroffice         +49 40 23646 500

Sitz der Gesellschaft: Sun Microsystems GmbH, Sonnenallee 1,
	   D-85551 Kirchheim-Heimstetten
Amtsgericht Muenchen: HRB 161028
Geschaeftsfuehrer: Thomas Schroeder, Wolfgang Engels, Wolf Frenkel
Vorsitzender des Aufsichtsrates: Martin Haering

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