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Hi Don,


I've asked my marketing folks to follow up on their items asap.


Re: lighting - as long as the chandelier lights don't get turned off for some reason, I don't anticipate needing additional lighting at our station.



1.    Re: costs - as soon as you can get us even a ballpark figure, I'd appreciate it.  I need to start greasing the skids here to get it approved and a general sense of the figure would be helpful.  What would you expect it to be approximately?

2.    Does everyone need to actually register for the Catalyst Conference in order to participate in the SAML press conference, etc?  Most of our folks weren't planning on attending anything other than the SAML interop-related activities. But if we need attendance badges to get in, I need to get this approved as well ... ughh.

3.    Assuming the SAML stuff is over on Monday, I was assuming we'd plan to leave on Tuesday AM.  Any reason for not planning it this way?

4.    We need to make our travel plans. The attachment says the room will be available starting Friday.  Does that mean Friday morning or afternoon? That'll determine whether we plan to arrive Thursday night or Friday morning. 

5.    How should we register for hotel accommodations?  Will we be able to get rooms at the Hilton or is it booked?  If we don't register for the conference do we need to make our own arrangements?





Rob Philpott

RSA Security Inc.

The Most Trusted Name in e-Security

Tel: 781-515-7115

Mobile: 617-510-0893

Fax: 781-515-7020




> -----Original Message-----

> From: Don Bowen [mailto:don.bowen@sun.com]

> Sent: Wednesday, May 15, 2002 11:21 PM

> To: saml-dev@lists.oasis-open.org

> Cc: jkobielus@burtongroup.com



> Dear Fellow Interop Participants:


> I have included below an email that I got earlier today from

> Jim Kobielus, our contact from Burton Group, indicating that

> in order for them to provide vendor costs for participation

> we would first have to provide a firm estimate of our

> facility needs.


> It is critical that you read the note below and then read

> the two attached documents. The first has details on the

> facilities, furniture, system requirements and open issues.

> The second is a strawman for the room layout that Jim

> provided to help us begin discussion. We will discuss this

> during the conference call next Tuesday 5/21 at 12pm EDT

> (11am CDT, 9am PDT), but I'm hoping there is discussion on

> the alias before then.


> After Jim's note I've pasted an email that I sent earlier

> after a discussion with Jim, in which I tried to summarize

> some of the issues in his document to make it easier.

> Clearly that didn't work :-) and though you need to read the

> documents, it will help clarify where we have issues and

> need input from you or just answers in general.


> We have a lot more decisions to make, so please make sure

> that you have at least one person with an ear to the

> non-technical details (for some of you I'm sure that will be

> the same person, but it can't be helped).


> I've updated the spreadsheet and attached that as well.

> Please review it and let me know if any information is

> wrong. I've added three new columns (and removed the

> Authorization Decision Assertion columns). One is for your

> equipment needs, another indicating the type of demo

> application you are providing and a third for who will help

> with teardown (no name - no participation). Feel free to

> suggest other information we should track. If any of your

> values for those 3 columns is empty, you need to get that

> information to me ASAP. You can send it directly to me if

> you want to avoid clogging up the list.


> I will follow this email with one for a final roll call.

> Please respond to that as well as soon as you can.


> I am a little concerned about the number of companies doing

> west coast dry run. Are there any companies that could just

> as easily attend the east coast dry run to even things out?


> PLEASE READ ALL OF THIS. I say this to my own company (and

> myself) too, the time for passive participation is over :-)


> Don;


> -------- Original Message --------

> Subject: RE: Open Issues Regarding Facilities, Furniture,

> and Equipment for OASIS  SAML Demonstration at Catalyst 2002

> in San Francisco

> Date: Wed, 15 May 2002 15:17:12 -0600

> From: James Kobielus <jkobielus@burtongroup.com>

> To: "'dee schur'" <dee.schur@oasis-open.org>

> CC: pmishra@netegrity.com, carol.geyer@oasis-open.org,Kathy

> Herrmann<KHerrmann@burtongroup.com>,Jaculynn

> Peterson<jpeterson@burtongroup.com>,Phil Schacter

> <PSchacter@burtongroup.com>,Larry Gauthier

> <larryg@burtongroup.com>,"'Don Bowen'" <don.bowen@Sun.COM>


> Dee:


> Jaculynn is your Burton Group point of contact for

> coordinating the press

> event. Kathy Herrmann is your point of contact for

> estimating vendor costs

> for participating in the event. I've cc'd them both on this

> message.


> FYI, Kathy can't fully estimate the costs of vendor

> participation in the

> demo until Don Bowen of Sun Microsystems gets back to me

> with a firm

> estimate of vendor facilities, furniture, lighting, power,

> system, and

> network requirements for the suite. Don's been designated as

> the primary

> technical coordinator on these matters among demo

> participants. These are

> all cost factors for participating vendors, and they're

> issues that Kathy

> will need to discuss ASAP with the Hilton San Francisco.

> Only after Kathy

> has negotiated these issues with the hotel can she/we get

> back to you and

> the vendors with an estimated cost per vendor.


> On this very matter, I spoke to Don this afternoon, and he's

> still trying to

> coordinate these facilities etc issues with the other

> participating vendors.

> You might recall that last week I sent around a checklist of

> these issues

> for Don et al to use in framing their requirements. I also

> sent around my

> suggested physical layout for the demo/suite. Don said the

> demo/suite

> participants will be holding an internal coordination call

> next Tuesday. I

> hope they'll use my checklist and suggest design as

> guidelines for defining

> their firm/final requirements in these areas.


> To sum up, we need, ASAP, collective closure from

> Don/Prateek/et al on these

> issues in order for Kathy to make sure that the

> participating vendor have

> what they need, logistically, to proceed with the demo.


> As I said, once we have those basic requirements from

> participating, Kathy

> can then begin to work with you to define an anticipated

> cost per vendor.


> Jim


> ************************


> I discussed the document that Jim Kobielus sent to us

> earlier this week with Jim today. In an effort to make

> reading the

> document "easier" I've attempted to summarize many of the

> issues and questions here in this email. However, PLEASE

> do take the time to read the document.


> o Identify responsible parties who will need the key for

> access to this room

> - I volunteered to be the person that has responsibility for

> the hospitality suite

> - We need to make sure that we put this room back into its

> original shape after the demo on Monday night the 15th by

> 11pm. The demo will be done at 10pm and we will have one

> hour to move equipment and straighten up. I MUST have

> names of the people from each organization that will be in

> that room helping to insure we get that done. If there is a

> more appropriate person feel free to speak up and the key

> (and responsibilities) are yours :-)


> o Additional requirements for lighting appliances and

> facilities

> - What are our lighting requirements?

> - There will be two big chandeliers and we can dim those if

> we want

> - Will we need/want desk lamps?

> - Maybe one of us on the west coast near SF should take a

> trip up to the Hilton and check it out. Thoughts?


> o Signage requirements for suite and all vendor stations in

> suite; artwork (logos) will need to be provided by June 10th

> to Kathy Herrmann

> - Again, we need to have our marketing people talk VERY soon


> o Tables

> - We first have to know who the final vendors will be. Is

> anyone still on the fence about there participation?

> - What kind of equipment will you be bringing?


> o Power

> - The equipment being brought will dictate this

> - We should probably develop a master list of everything we

> will be bringing, including shared networking equipment


> o Telecommunications/LAN/Internet

> - Do we need/want telephones in the room? If so, how many?

> - How many LAN connections? Will we use a big switch?

> - Will we have just one internet connection? That seems to

> make the most sense.

> - Who will provide the firewall machine and configure it?


> o SAML press conference

> - Do we want to hold the press conference in the

> demonstration room? It was at least initially thought that

> part of the

> press briefing would include a preview demonstration (this

> is on the morning of the 15th)

> - Who is going to handle questions from the press during the

> press conference? Is this the same person that will be

> speaking during Catalyst? (Note: I am pretty sure this is

> Hal Lockhart. Prateek?)


> Don;

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