[ubl] Procedures for OASIS UBL TC meeting 2002.06.03-07

[Jon Bosak <Jon.Bosak@sun.com>]

Voting members of the UBL TC,

In our meeting of 22-25 January 2002 we considered the possibility
that travel budgets might prevent us from achieving a quorum at
the meeting held 18-22 March 2002, and in anticipation of that
possibility, we adopted the following resolutions:

   That a Chairs SC shall be created to promote communication
   between the UBL subcommittees; that its membership shall
   consist of the chairs of each of the UBL subcommittees plus the
   chair and vice chair of the UBL TC; and that its chair shall be
   the vice chair of the UBL TC.

   That if the TC fails to achieve a quorum at the March 2002
   meeting in Barcelona, it shall be authorized to meet informally
   and submit proposals for resolution by electronic mail
   following the meeting, and that in this case, meeting logistics
   shall be determined by the Chairs SC.

   That attendance at the March 2002 TC meeting shall be counted
   as attendance for purposes of membership maintenance even if
   the TC fails to achieve a quorum.

   That if any SC fails to achieve a quorum at the March 2002
   meeting in Barcelona, it shall be authorized to meet informally
   and submit proposals for resolution by electronic mail.

These rules worked very well in Barcelona.  Since we possibly face
a similar situation at our upcoming meeting in Minneapolis, I
propose that as a safety measure we adopt similar rules for that
meeting as well.  For that purpose, I submit the following
resolutions for your determination:

   That if the TC fails to achieve a quorum at the June 2002
   meeting in Minneapolis, it shall be authorized to meet
   informally and submit proposals for resolution by electronic
   mail following the meeting, and that in this case, meeting
   logistics shall be determined by the Chairs SC.

   That attendance at the June 2002 TC meeting shall be counted
   as attendance for purposes of membership maintenance even if
   the TC fails to achieve a quorum.

   That if any SC fails to achieve a quorum at the June 2002
   meeting in Minneapolis, it shall be authorized to meet
   informally and submit proposals for resolution by electronic
   mail.

These rules are exactly the same as the ones we adopted last time
(the Chairs SC being a continuing subcommittee) except that
"Minneapolis" has been substituted for "Barcelona" and "June 2002"
has been substituted for "March 2002."

Note that I am not proposing a permanent change to the rules at
this time.  I do think that we need to resolve the quorum problem
by adopting a longer-term solution, but I would like to take into
account some other things we've learned in our first half year of
operation and work up a coherent set of process changes for your
consideration at the meeting in Minneapolis, to be formally
approved at that time if we have a quorum of the voting members of
the TC, or by mail following the meeting if we do not achieve a
quorum at the meeting.

If any voting member of the TC objects to the adoption of these
fallback rules for the meeting next week in Minneapolis, please
file such objection by mail to this list no later than COB Sunday
2 June 2002.  To avoid running into a problem with our rules for
email votes (which require five days for voting), I would also
like to request that everyone in favor of these resolutions send
me their yes votes (no need to clutter up the list) so that I can
turn this into an actual counted vote in the unlikely event that
we receive any objections.

Jon Bosak
Chair, OASIS UBL TC