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Subject: Participation in the eDoCreator demo 25 March
Hello UBL TC (including Observers), I have received an inquiry regarding the status of Observers at the demo of the iSURF eDoCreator tools scheduled for the Atlantic TC call 25 March. The rules governing Observers are stated in the OASIS TC Process (http://www.oasis-open.org/committees/process.php). "Observer" is defined as follows: "Observer" is an Eligible Person who is subscribed to the TC email list, and may attend TC meetings, but is not allowed to participate in TC email list discussions, participate or speak in TC meetings, or make Contributions to the TC. The process for becoming an Observer is defined in Section 2.4. Section 2.4 says: An Eligible Person may become an Observer of a TC by registering as an Observer using the electronic collaboration tools provided by OASIS. If the Eligible Person is an employee or designee of an OASIS Organizational Member, the Primary Representative of that organization must be notified that the person has requested to become an Observer. The Observer is not a TC Member so has no attendance or participation requirements to maintain this status, other than to remain an Eligible Person. And Section 2.10 says: TC meetings must be properly called and scheduled in advance using the OASIS electronic collaborative tools. Meetings scheduled or conducted in such a manner as to exclude the participation of any Member is [sic] subject to appeal. Meetings may be conducted face-to-face or via telephone conference or other electronic media that allow participation of all Members of the TC. In order to enable the openness of TC proceedings, meetings should be scheduled and conducted so as to permit the presence of as many TC Observers as is logistically feasible. Meeting minutes must be recorded and published to the TC's general email list and referenced on the TC web page. UBL TC calls are meetings per the Process; therefore, Observers are entitled to attend the demo as long as we can fit them onto the call after Members are connected, although they can't say anything beyond announcing their presence. There is an upper limit to the number of people who can be accommodated on the Skype-based bridge we're using, and probably an upper limit on the number that can be accommodated by whatever the iSURF folks are setting up. So to determine whether there will be a problem in accommodating participants beyond the number of Members participating, I need to know the *total* number of intended participants, both Members and Observers. If you are a Member or Observer of the UBL TC and you intend to call in for the demo 25 March, contact me off the list (if you are an Observer, you cannot post to the list anyway) to let me know your plan. Observers who do not contact me in advance may not be allowed on the call if we approach the limits of the conference and demo systems. Observers should be aware that they will be required to announce their presence and will be listed in the meeting minutes as Observers. Jon P.S. for people unfamiliar with the TC Process: The reason I am being so formal about all this is that actual participation in an OASIS TC has deep legal implications for the organization in which a person is employed. Participation as an Observer protects you from incurring IPR obligations for your organization, but only if we follow the rules.